Minutes of Meeting

DRAFT

LUXULYAN PARISH COUNCIL

MINUTES OF A MEETING OF FULL COUNCIL HELD ON THURSDAY

10th JANUARY 2013AT LUXULYAN MEMORIAL INSTITUTE at 7PM

Present: Cllr C Austin-chairmanCllr G Haywood-vice chairman,Cllr C Eich,Cllr A Higman,Cllr B Fahey,Cllr R Keam, CllrDOlford, Cllr M Linfoot.

In Attendance:. Mr N Legard

ApologiesCllr A Wilson

1)APOLOGIES

The above apologywas received

2)DECLARATIONS OF INTEREST FROM MEMBERS

2.1 Items on the Agenda

No declarations were made:-

2.2 Dispensations

No requests for dispensation

3) PUBLIC SESSION

3members of the public attendedto express concern over the planning application at item 14) a) i).

..

4) MINUTES OF FULL COUNCIL MEETING HELD ON 13th DECEMBER2012

The minutes of the meeting were presented to the Council and were approved.

Proposed –Cllr Olford, seconded Cllr Eich,– all were in favour and the minutes were duly

signed by the Chair.

5) POLICE REPORT

No report submitted.

6) REPORT FROM CORNWALL COUNCILLORS

No reports received.

7) COUCILLOR VACANCIES ON COMMITTEES

Clerk reported that vacancies on:-

Finance Cllr Haywood appointed

Playing Field- Cllr Linfoot appointed.

8) AFFORDABLE HOUSING AND COMMUNITY LAND TRUST(CLT)

Cllr Austin had nothing new to report.

9) LUXULYAN MEMORIAL INSTITUTE

Clerk gave the following report from the meeting of the Institute Committee the previous

Evening when the secretary had reported to the committee:-

  • Plastering- Remainder of work postponed until February for hopefully better weather
  • Disabled toilet- 2 up to date quotes received and job awarded after secretary had consulted as many committee members as he could contact, for £1000 which ties in with grant application.
  • Insulation 2 quotes received £1000 & £850. He had not taken this any further at the moment as Cornwall Council has allocated £250,000 to Green Cornwall plan which includes grants for insulation for community building. Has to be spent before 31st March but no details available yet.
  • Secretary had heard this afternoon that whereas in previous years CCLAG have been able to

carry forward money not claimed under approved grants will not be able to this year so can

onlyconsider claims for money spent by end of February.

Committee had looked at other work to be planned for grant application funds:-

  • Kitchen Meeting considered the plans that had been obtained for proposed kitchen area. Concluded that area shown by plans would take up too much space and resolved to go back to kitchen designer to come up with plans for smaller set up. Chris Austin to arrange meeting.
  • Flooring £450 limited to non slip flooring for kitchen area
  • Painting £500 Money put in grant application for modest redecorating. Secretary to approach local tradesman.
  • Interpretation Boards £500. For information on local history, Luxulyan Valley etc.

.

Other work which is needed but not subject to grant application already made

  • Disabled ramp £1000
  • New door to meeting room already approved but does it need to be a fire door. Chris Austin agreed to revisit fire officer who had not yet arranged to visit the premises to give advice.

Supply of PV Panels

The Institute meeting had received the following update from secretary and Keith Knight-

  • Phase 3 installed last Friday and new electricity meter installed by Utility Warehouse
  • Keith updated on connection of solar farm which was waiting on BT checking earthing of telephone lines. Panels should be delivered shortly after that.
  • Secretary still awaiting news on installer being chosen by Indian company.

Cllr Austin reported that since the meeting the fire officer had visited the property and was happy with measures taken. The ceiling in the meeting room was satisfactory and no fire door was needed. The only additional advice given was for a “dos and don’ts” list to be prepared for people hiring the room.

10 LUXULYAN TOILETS

Clerk reported:-

That he had forwarded business case to officer dealing with it at Cornwall Council and was awaiting a response. Possibly a need to consider legal costs for next year’s budget.

11 FLOODING -EMERGENCY PLAN

Cllr Austin reported that the Council had now joined the local Flood forum and would hopefully

get access to more advice and contact with relevant agency to help prevent reoccurrence of recent

flooding events e.g. A common feature of the flooding incidence was blocked drains. The Clerk

reported that he was trying to get a list of contact ‘phone numbers so that these could be

publicized for local people to have, e.g. on notice boards, on the Council website and possible

held at the shop and the pub. The Council should also consider keeping for residents use a supply

of sand and sand bags as residents who had needed this had not been able to get them from

Cornwall Council. This should be included in budget for next financial year.

Cllr Fahey also recommended the list of emergency numbers could be extended to list contact

nos for people prepared tovolunteer in other emergencies such as impassable roads due to snow.

The Clerk was instructed to write an article for the Granite Towers asking for volunteers to help

out; e.g.. 4 wheeldrive owners.

12) CORRESPONDENCE

a)nothing not covered under agenda items

13) FINANCE

a)Monthly update and Authorisation of Payments. The payments were authorized: Proposed Cllr

Olford; seconded Cllr Linfoot). Clerk was still exploring purchase of Dictaphone authorized at

last month’s meeting

b) To consider next year’s budget. Clerk advised that in view of doubts over the finalizing of

how Cornwall Council proposed to deal with new system for Council Tax benefit it would be

prudent to delay agreeing the Council’s budget until Cornwall Council had decided on their

policy and confirmed the amount of compensation due to the Parish Council. The Council agreed

to leave it to the finance committee to meet before the end of themonth and fix the Council’s

budget.

14) PLANNING MATTERS

a) Applications received-

i) PA12/11466-Construction of 3 units of holiday accommodation as extension to existing

business at Rocks Mill Luxulyan Valley. The Council considered the application and resolved

to object to it.

b)Decisions- Approvals

i)12/10407-2 additional hopper silos and dryer at Newgate Farm

Decisions-Refusals

15) PLAYING FIELD

Clerk reported that he had provisionally reserved 6 apple trees at Duchy nurseries which would

cost £88. Need to purchase 4 more from another source as Duchy short of stock due to deer

damage.

Cllr Eich reported that she was disappointed that she had no response to her request toJonathan

Fox formal open the new play area.

16) FOOTPATH COMMITTEE REPORT

Cllr Olford had nothing to report.

17) CEMETERY AND OPEN SPACES

  • Road signs for village and Lavrean. The Council agreed to request Cornwall Council to install the signs in the new financial year.
  • Highways replied on parking space for Avril Carne, will look at when ground has dried out and when a gang can be spared from flood damage repair work.

The Clerk was instructed to obtain an update on previous issues:-

  • Cases previously reported to enforcement officer at Bodwen Conce Moor and Carne Cross.
  • Issues reported to Highways– Rosevale footpath.

Cllr Austin had to report complaints received about tipping of waste material on property on

the lane passed St Cyors Farm. The Clerk was instructed to contact CALC for advice on how

to deal with this issue.

DATE OF NEXT MEETINGS

Full Council Thursday 14th February 7pm at Institute

Meeting closedat 9pm