REQUEST FOR QUOTATIONS FOR SUPPLY OF
GOODS UNDER NATIONAL SHOPPING PROCEDURE
Sub: REQUEST FOR QUOTATIONS FOR SUPPLY OF COMPOST BAGSFOR MUSHROOM CULTIVATION.
- You are invited to submit your most competitive quotation for the following goods:-
SN / Description of Goods/Material / Specifications* / Qty
(No.) / Delivery Period / Place of Delivery / Installation Requirement, if any
1 / Compost Bags for Mushroom Cultivation / Spawned Compost Filled in Polyethylene bags (23”x24”, 150 gauge thick), Complete spawn run Free from any Contamination, along-with casing material (Coco peat) @ 7 Standard Blocks per 100 Bags to be supplied separately. / 800 / 25 days from the date of supply order / FOR at specified locations under WDC Units Shri Naina Devi Ji at Toba & Bangana at Thanakalan of HPMHWDP Swarghat
*Where ISI certification marked goods are available in market, procurement should generally be limited to goods with those or equivalent marking only.
2.Government of India has received a credit from the International Development Association (IDA) equivalent to US$ 60 million towards the cost of the Mid Himalayan Watershed Development Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued.
3.Bid Price
a)The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re-writing.
b)All duties, taxes and other levies payable on the raw materials and components shall be included in the total price.
c)Sales tax in connection with the sale shall be shown separately.
d)The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.
4.Submission of Quotations
4.1Each bidder shall submit only one quotation.
4.2Quotations not received on given E-5 format or/and incomplete quotations shall not be considered.
4.3Conditional quotations and quotations received through Fax or E-mail shall not be considered.
4.4The bidder/contractor shall furnish complete address and all other information in the relevant space provided in E-5 and shall strike off whichever is not relevant.
4.5The bidder shall seal the quotation in an envelope addressed to the DWDO Swarghat and theoutside of the envelope should also bear the following identification on the top of the envelop:-
- Quotation for Supply of Compost Bags for Mushroom Cultivation.
- Do not open before 11:30 a.m. on 10/11/2015.
4.6Any quotation received after the deadline for submission of quotations will not be considered.
5.Validity ofQuotation
Quotation shall remain valid for a period 45 days after the deadline date specified for submission.
6.Evaluation of Quotations:
6.1 The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which (a) Are properly signed; and
(b) Conform to the terms and conditions, and specifications.
6.2 The Quotations would be evaluated for all items together.
6.3Sales tax in connection with sale of goods shall not be taken into account in evaluation.
7.Award of contract
The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.
7.1Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.
7.2The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order.
8.75% Payment towards Project Cost shall be made to the supplier, after receipt of the goods/ material at the desired/given destination(s) and on recommendation of the inspecting officer or committee, as the case may be, as soon as possible. Balance Payment of 25% towards beneficiary share shall be made after collection of the same from beneficiaries. Advance payment(s) shall not be made to the supplier/contractor.
9.Normal commercial warranty/ guarantee shall be applicable to the supplied goods/material.
10.You are requested to provide your offer latest by 1100 hours on 10.11.2015.
11.Quotations will be opened in the presence of bidders or their representatives whosoever choose to attend at 1130 Hrs on 10.11.2015. in the office of DWDO, Swarghat.
12.The above quantity of goods/material can be increased or decreased according to requirement at later stage.
13.We look forward to receiving your quotations and thank you for your interest in this project.
Dr. Sanjeev Sharma, HPFS
Divisional Watershed Development Officer,
Gobindsagar [Bhakra] Watershed Development Division,
Swarghat, Distt. Bilaspur, H.P.
Telephone/Fax No.01978-284020.
Endst. No. Store- /Vol.II/ Dated Swarghat, the /11/2015
Copy forwarded to:-
1.APCCF-cum-Chief Project Director, HP MH WDP Solan for favour of information please.
2.CCF-cum-Regional Project Director, HP MH WDP Bilaspur for favour of information please.
3.All WDCs under Swarghat Division for information and wide publicity.
4.Notice Board.
5.All Concerned Suppliers along with E-5 Performa for information and necessary action.
6.Divisional Accountant of this office for information & Necessary action.
7.Computer Operator of this office for information & Necessary action.
8.Project Website:
Dr. Sanjeev Sharma, HPFS
Divisional Watershed Development Officer,
Gobindsagar [Bhakra] Watershed Development Division,
Swarghat, Distt. Bilaspur, H.P.
E-5
FORMAT OF QUOTATION
(RFQ No. 26 -Store/2015-16 dated 30/10/2015)
SN / Description of Goods / Specifications* / Qty / Unit / Quoted Unit Rate in Rs. / Total Amount (Rs)In Figures / In Words
1. / Compost Bags for Mushroom Cultivation / Spawned Compost Filled in Polyethylene bags (23”x24”, 150 gauge thick), Complete spawn run Free from any Contamination, along-with casing material (Coco peat) @ 7 Standard Blocks per 100 Bags to be supplied separately. / 800 / No.
Sales Tax/VAT (If Any)
Gross Total Cost: Rs......
We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs...... (Rupees...... ) within the period specified in the Invitation for Quotations.
We also confirm that the normal commercial warrantee/guarantee of 12 months shall apply to the offered goods.
We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery.
Details of the Bank Account: i) Name of the Account holder______
ii) A/C No.______.iii) Name of the Bank______iv) Branch ______vi) IFSC code______
Date:/ /2015.Signature of Supplier
Name of bidder:
Address:
1.Date of Issue of Quotation:30 /10/2015
2.Last date & time for submission of quotation:10/11/2015 up to 11.00 AM
3.Date and time for opening of quotation:10/11/2015 at 11:30 AM