SCARBOROUGH ICE HOCKEY BOOSTERS

scarboroughicehockey.com P.O. Box 1682 Scarborough, ME 04070

DONATION REQUEST/LETTER FOR RAFFLE-- Feel free to use this as a guide when you visit local vendors. It may seem extremely specific and over-done, but I created it this way so that it would be really easy for our players to understand.

It would be awesome if you or your player could plan to visit 6 local businesses. If every family did that simple task, I believe we could make the Raffle Event a huge success.

BEFORE YOU GO OUT to ask for donations:

  1. Print out at least 6 copies of each of the following:
  • Cover Page – Add your name and phone number (or email) in the space left blank. This was designed so that you can fold it in half on the short side, to hold all the other pages.
  • Donation Forms
  • Sponsorship Forms
  • Golf Team Registration Forms
  • Flyers
  1. Give some consideration to what you are wearing. Maybe you have a Scarborough Hockey

t-shirt or baseball cap that you can wear?

  1. Take a deep breath, smile and speak slowly and clearly.

“Hello, my name is ______. I am a player (the parent of a player) on the Scarborough Ice Hockey Team. Is there someone here today, that I can speak with about making a donation in support of our hockey team?”

If YES: You will need to introduce yourself again to that person.

Hello, my name is ______. I am a player (the parent of a player) on the Scarborough Ice Hockey Team. I am here to ask if you could help us by supplying a Gift Card or Donate Items that we could use for the Raffle portion of our Annual Golf Tournament. The tournament is Aug. 19, 2016.

  • A Gift Card or Certificate would encourage the winner to come back and shop at your store.
  • We are also accepting items for donation. This includesnew, discontinued or slightly imperfect items.

I have all the needed forms with me now, if you are ready to make a donation. If you are not ready and you would like to give this more thought, I can leave this information with you and check back with you in a few days.

If they are ready to make a donation

  • Ask for their help and fill out the donation form, collect the Gift Card or the item(s)
  • Point out the other forms in the packet, in case they have an interest in forming a Golf Team or being a Sponsor.
  • Ask them if they would be willing to hang our flyer someplace visible in their store.

If they choose to take the information in your packet to think it over:

  • Ask them if they will display your flyer.
  • You will need to get a business card from them or make a note of the following:

Business Name:______

Contact Person’s Name:______

Contact Person’s Phone # or email:______

So that you can stop back in or call them in a couple of days.

If the person in charge of making donations is not available, please ask the clerk if they will pass your packet on to them.Make sure your name and contact information is on the Cover Page. You will need to fill out the Business Name and ask the clerk for the ContactPerson’s information that’s listed above (fill in those blanks) so that you can follow up with them in a couple of days. MAKE SURE YOU FOLLOW UP!

* Also included is a formal letter that can be submitted if you choose to do so.

ALWAYS, REMEMBER TO SAY “THANK YOU!”

Scarborough Hockey 2016 Golf Tournament

Nonesuch River Golf Club

Friday August 19, 2016

On behalf of the Scarborough Red Storm community, which is comprised of players from the 5th to 12th grade, we are hoping that your establishment would consider donating a prize for our raffle. Baskets, gift cards, products and services are always very popular and your donation would be very much appreciated.

The Scarborough Hockey boosters are currently planning all aspects of our annual golf tournament, which will be taking place on August 19th, 2016. This is our major fundraiser for the 2016-2017 season. Money raised at the event will be used to help pay for busing and equipment. The Scarborough community has always been very supportive of our teams and we are proud to bring home State Championship banners.

If you are able to help please contact Carla Bradish, . If you require any more information please do not hesitate to contact us. Thank you in advance for your consideration and time.

Yours sincerely

Scarborough Lacrosse Booster Club

scarboroughicehockey.com