How to become a Work Experience Host Employer

Experience shows that a positive, hands-on experience with a host employer has a large impact on youth when making career choices.

The following information is designed to help you understand the roles and responsibilities of being a host employer and support you in planning and administering the process.

Should you like further support, contact the Surveying Task Force on (03) 9326 8173.

Roles and Responsibilities

-Provide a safe and healthy work environment – consider insurance, OHS and student medical needs.

-Nominate a supervisor, and provide other mentors for additional interaction

-Engage the student with interesting and educational activities. Student materials can be downloaded from to supplement your program.

-Be positive and show a passion for Surveying.

Public Liability Insurance

You will need to ensure you are covered by Insurance during the student placement.

-Year 9 and 10 work experience placements are generally covered by the Dept of Education for public students or in the case of Independent Schools by the School itself.

-Secondary or Tertiary Student holiday work experience are not covered by the school and will need to be taken out by the host employer

One resource for work experience student cover is via Insurance Brokers, C Frith & Associates. Prices are approx. $120.45 for up to 15 days of work experience under Classification 2 which allows students to undertake both office work and onsite visits. See Please note the Task Force do not openly recommend this firm – it is mentioned as an information resource only.

Resources and Forms

The following resources and forms are freely available for download

Before

  1. Template Introduction letter for local schools – A letter which Surveying firms can send out to local schools, making them aware of Work experience opportunities available for interested students.
  2. Work Experience promotion email to CA
  3. Student Application Form – Application form for interested students to fill out upon applying for a Work Experience Placement at a firm.
  4. Work place Learning Guide for Employees – A referencing document outlining the various aspects firms need to know for hosting a work experience student.
  5. Tip Sheet for Host Employers – A reference document highlighting important tips for firms to consider when hosting a work experience student.
  6. Interview questions – Set of questions to ask potential work experience students during their initial interview.
  7. Student Induction – Document outlining the various aspects of the firm and guidelines for students during their work experience placement.
  8. Position confirmation and excursion permission – Permission form for students and their parents
  9. Workplace Learning Agreement Form – A form which schools supply upon organizing student work experience placements.
  10. Pre-work Experience Training session – Outline of elements to cover in student’s pre-work experience training session.
  11. Becoming a WE Host employer

During

  1. Weekly plan for students – Weekly plan outlining student’s activities during their work experience week.
  2. Student Worksheet - About Surveying
  3. Surveying Activity – Suggested Surveying Activities
  4. Plan of Subdivision
  5. Sample Activities – Step by step sample activities for Surveying Companies to do with students (Plan of Subdivision subdivision to use as an example)

After

  1. Work Experience Feedback form for students
  2. Reference Letter for students
  3. Performance Review

Before Work Experience

Task / Resources / Responsibility
(Optional)
-Send introduction letter to your local school or where you are Alumni.
-Register to become a WE Host employer with Surveying Task Force. This information will be provided to students in your area upon request. / alifewithoutlimits.com.au,
1. Template Introduction letter for local schools or 2. Work Experience promotion email to CA / Company
Review and download forms and materials / alifewithoutlimits.com.au / Company
Student requests application form and sends completed copy to company / 3. Student application form / Student
Preview student application and arrange an interview if appropriate / 4. Work experience guideline for Employers, 5. Tip sheet for Host Employers / Company
Interview student / 6. Interview Questions / Company and student
Send successful students an information pack and organize a pre- work experience session / 7. Student Induction,
8. Position confirmation and excursion permission / Company
Sign off paperwork with school and parents / Insurance, 9. Work Experience Arrangement Form / Company, student and family
Hold pre-work training session / 10. Pre-work Experience Training session, 11. Becoming a WE Host employer / Company

During Work Experience

Task / Resources / Responsibility
Host student / 12. Weekly plan for students, 13. Student worksheet - About Surveying, 14. Surveying Activity, 15. Plan of Subdivision, 16. Sample Activities / Company and student

After Work Experience

Task / Resources / Responsibility
Post work experience interview / 17. Work Experience Feedback form for students, 18. Reference letter for students / Company
Send copy of students evaluation to School Work Experience coordinator / 19. Performance review / Company