GREENBRIER HOMEOWNER’S ASSOCIATION AGENDA
7:00 P.M. January 26, 2015
In Room B of the,
Lexington Park Library, 21744 South Coral Drive
1. Call to Order: at 7:04 p.m. by Luther Bailey
2. Introducing Board Members: The board members were introduced. Luther Bailey, Matthew Schaeffer, Sheila Milburn and Kathy Younger were in attendance.
3. Vacant Board Member positions
a. Description of the open positions: Board Member & Secretary
i. Luther Bailey described the vacant positions and asked the members in attendance if they had any nominations. The BOD member votes will be taken later in the meeting.
4. Business in Review
a. Review of November/December Meeting Minutes. Sheila Milburn read the minutes from the October 21st Meeting.
b. ACC Report: Matt Schaeffer reported the following approvals for the last quarter of 2014: 2 Fence, 1 Solar Panel and 1 Deck.
c. Treasurer’s Report:
i. 2014 Fourth Quarter Treasurer’s Report
1. Beginning Balance: $58,358.60
2. Income: $ 4,076.31 *dues, fees and interest
3. Expenditures: $ 5,922.24
4. Ending Balance: $56,512.67
ii. Balance wise, we are in a good place despite having to pay for the Environmental project.
iii. Past due Accounts were provided to the attorney for actions in December 2014.
d. Speed Humps
i. Vote Results: 191 Yes; 63 Nos and 1 undecided for the county to fund and install the speed humps. To pass the project needed 65% of the votes collected to be ‘Yes’.
ii. Mr. Groeger, County Representative joined us to discuss and answer questions on the speed hump project. The study revealed that the highest speed noted was 63mph on Greenleaf around 8am. In addition, there was a rear end collision due to the speed.
iii. Funding: If the County pays, the project will have to be placed in the budget and could begin as early as late 2015 and end in 2016/2017. The current plan is for the county to pay. The price is estimated to be between $3 and $4k per hump and we are looking at 3-4 humps.
iv. Questions during the discussion were:
1. How are Emergency Vehicles affected? There is an 8 second delay to the EMS vehicles.
2. Are the stop signs affective. It was stated that would require a different study.
3. Will a speed hump be installed at the stop sign at the end of Greenleaf right in front of a residence.
4. What if we don’t make the county budget? If it does not make the county budget, the project will return to the members to vote on using HOA funds. If this occurs Mr. Groeger can prepare a plan that will play out the steps for the HOA to pay.
e. Park Benches: The board continues to look into the topic of park benches. The existing benches need to be replaced. The committee is researching various materials (concrete, composite, wood) to be used for the benches.
f. Erosion: The area beside Greenleaf and Freedom Run is showing signs of erosion.
5. Board/Committee Member Vote
a. Board Member: Mel Blade’s term ended on 31December14. Sheila stated that Mel Blade would accept another term if voted in. Sheila nominated Mel for the vacant board position. The meeting attendees voted unanimously for Mel to remain on the board for a 3 year term. The board will meet separately to discuss actual duties/positions.
b. Secretary: The HOA is still in need of a secretary. No decision was made as to how long Sheila Milburn will continue in the position.
6. Gift Card Drawing: The following are the winners of our $25 gift cards.
a. Mike Vohasko – Cracker Barrel
b. Ted Piniewsko – Bed, Bath & Beyond.
7. Upcoming Events:
a. Next Meeting – Monday, April 27st at 7 PM
8. Question and Answer Session:
a. The BOD will answer any homeowner questions
9. Adjournment: The meeting was adjourned at 8:19 pm by Luther Bailey