CLUB OFFICER INSTALLATION

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COMMUNITY LEADER:

This candle represents the 4H spirit. A good 4H officer is dependable, kindly, tactful and courteous; always fair in decisions, shows good sportsmanship, works well with others, is neat in appearance, can learn to plan and organized, is on time and is prepared to do his or her job.

PRESIDENT: You will

Call the meetings to order on time and preside during the meetings;

Outline meetings ahead of time and consult other officers and leaders;

Conduct meetings in an orderly fashion;

Appoint committees as needed;

Show courtesy and fairness to all;

Encourage attendance at all meetings;

Guide the meeting, but don’t talk too much;

Include all members in discussions; and

Adjourn meetings on time.

Will you accept these responsibilities?

VICE PRESIDENT: You will

Act as president when the president is absent and assist other officers and members when needed; and

Accurately take roll call at all meetings.

Will you accept these responsibilities?

SECRETARY: You will

Sit at the front table near the president;

Keep accurate minutes of all meetings;

Stand when reading the minutes;

Keep a record of attendance for the minute book;

Take care of all club correspondence as needed;

Be accurate with names, motions, places and dates in your minutes; and

Keep the Secretary’s Book up to date at all times.

Will you accept these responsibilities?

TREASURER: You will

Keep account of all money received and deposits in a bank.

Keep account of all money spent; and

Report at each meeting on the club’s finances.

Will you accept these responsibilities?

CLUB REPORTER: You will

Write a news story of each meeting, event, and activity;

Send the story to the papers and the 4H Office; and

Keep a scrapbook of all newspaper items regarding the club, and any other information that will add to the club’s historical record.

Will you accept these responsibilities?

SERGEANT AT ARMS: You will

Arrive prior to the meeting time and see that all materials are properly set up for meeting;

Assist the other officers in acting as a host prior to the meeting;

Remain after the meeting time and supervise clean up; and

Will remind fellow 4H members to behave in an orderly manner.

Will you accept these responsibilities?

REFRESHMENT: You will

Make arrangements for refreshments when necessary;

Will supervise distribution of the refreshments; and

Will arrange clean up for refreshment area.

Will you accept these responsibilities?

TELEPHONE CHAIRS: You will

Contact 4H members as necessary by telephone in a timely and polite manner and accurately relay information.

Will you accept this responsibility?

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