Minutes
St. Joseph School District Board of Education
Joint Board Finance/Personnel Committee Meeting
December 7, 2012, 8:00 a.m.
The Board Finance Committee and Personnel Committee met in joint session on Friday, December 7, 2012, at 8:00a.m, in the Board Conference Room at 925 Felix Street.
Committee Members Present:
Dennis Snethen, chair of Personnel
Sarah Siemens, chair of Finance
Brad Haggard – co-chair of Finance and Personnel
Sue Wagner, Finance
Martin Rucker, Finance and Personnel
Chris Danford, Personnel
Other Board members present:
Dr. Dan L. Colgan
Debbie Consolver, Board Secretary
Administrators Present:
Dr. Melody Smith
Janet Pullen
Doug Flowers
Steve Huff
Rick Hartigan
Call to Order
Mrs. Siemens called the meeting to order.
Approval of Minutes
Ms. Consolver asked that the November 2, Board Finance Committee minutes be pulled from the agenda due to a minor correction. The Board committee approved and they will be brought back to the next Board Finance Committee meeting. The Committee moved to approve the November 2, 2012 Board Personnel Committee meeting minutes. Motion Carried.
Belcher Scholarship Applications
The Belcher Scholarship is a scholarship that the student is recommended by the school principal and brought to the Board for selection out of 3 high schools and submitted to the state. The Board reviewed each application and selected #2 as the scholarship applicant that will be submitted to the Department of Elementary and Secondary Education.
High School Stage Lighting Systems Updating Bid
Mr. Silcott, Director of Maintenance, reported that the high schools’ auditorium stage lighting is antiquated and in need of being modernized. Modernization will improve lighting, balance electrical loads, and improve efficiency.
Bids were received from Harvest Productions and Associated Theatrical Contractors. The administrative recommendation was toaccept the lowest combined bid from Harvest Productions in the amount of $197,925.00. After Board discussion, the Board Committee unanimously approved and recommended the combined low base bid for all three high schools ($197,925) and the combined alternate bid ($16,390) from Harvest Productions, totaling $214,315, be brought to the full Board for a vote at the December 10, 2012 Board meeting.
2013-14 Academic Calendar
In accordance with Missouri law, the Board will conduct a public hearing at the December Board of Education meeting to discuss the 2013-14 Academic Calendar. The Board reviewed the proposed 2013-14 Academic Calendar. Mr. Rucker asked that the administration look into an additional day out of school the day before Thanksgiving and Christmas for the 2014-15 academic school year. The Board Committee approved this item and asked that it be brought to the full Board at the December 10, 2012 Board meeting.
2013-14 Salary Schedules
Mr. Flowers reviewed the 2013-14 teacher and administrator Salary Schedules with the Board. The Board Committee approved this item and asked that it be brought to the full Board at the December 10, 2012 Board meeting.
Dr. Colgan asked that next year the Board be provided with the current year’s salary schedule so the Board can see the difference. This was provided before the end of the meeting. Mr. Snethen thanked Mr. Flowers and the Meet and Confer committee for their work in putting these figures together.
Personnel Report
Mr. Flowers reviewed the Personnel Report.He also informed the Board that the district will be putting out bids in Januaryfor its insurance consultant.
Item of Information
Property/Casualty/Liability Insurance Renewals
Mrs. Pullen briefed the Board on quotes received by the district’s insurance broker, CPSK Insurance Services, Inc. for property, liability, and casualty coverage, to be effective January 2013. She stated that the administration will accept renewals from Zurich, Auto Owners, Travelers, and MOPERM, subject to review of any additional bids received. As these are renewals of existing policies, Board action is not required.
Mr. Snethen expressed concerns of the air conditioning unitsand deterring theft of the copper. Mr. Silcott will look into securing the site at the Central and Benton fieldhouses. Mr. Snethen also expressed concern of a tree that is near the entrance of Noyes field causing a security issue by being very dark at the ticket booth. Dr. Smith asked Mr. Silcott to look into this also.
Draft of 2014-15 Academic Calendar
The Board reviewed a draft version of the 2014-15 Academic Calendar. This calendar will be brought back to the Board for approval in December 2013.
Project Manager/Clerk of the Works
Dr. Smith informed the Board Committee that the district will be looking into hiring a project manager to oversee the building construction projects. It will be a purchased service paid with bond proceeds.
Adjournment
There being no further business,the Board Committee adjourned at 9:14 a.m. Motion Carried.
Debbie Consolver
Board Secretary