SAC Meeting
9-21-2011
- Call to Order: (3:00)
- Roll Call: All but Fara present
III.Prayer:Given by Travis, Analisa to give prayer at next meeting.
- Approval of minutes:9-14-2011 minutes were approved without change
- Public Forum
Seth Walsh: Introduction as new Senate Coordinator
VI.Review of the Budget
Crystal Guffey
Passed out budget spreadsheets
VII.Report of the SGA Executive
Report of the Legislative Vice President, Brock McMorran
Not a ton to report today, so it should be pretty short!
1.)First, I would like to congratulate Seth Walsh on his recent switch to Senate Coordinator. Seth and I have already had a chance to sit down and discuss the transition, and I am both confident and excited that he will serve well!
2.)Seth’s switch to Senate Coordinator now means the Chair position on the Association Affairs Committee is vacant. President Alleman, Seth, and I will be working in the next few days to take care of this issue so that a new chair can be installed at this coming Monday’s Senate meeting.
3.)As Morgan mentioned in her report last week, SGA will be hosting two teams for this year’s Club Olympics, which will be held on Sunday, October 9. One team is already full and we only have four spots remaining, so if you are interested, please sign up!
4.)Now that there is a new Senate Coordinator I can really start focusing on the Executive Platform! I will be meeting with Nia Williams, the current Student Director of Diversity, to discuss her goals and overall visions for her position as well as MOSAIC.
5.) In addition I am trying to identify and address sustainability issues within the Association. For SAC this is largely related to promo for events. As of this morning there was 38 pieces of promo for upcoming events that have not been hung. This is almost $15.00 of student’s money that is literally sitting on table being wasted. Not mention a waste of paper. I will be following up with Res. Life to make sure we aren’t printing more promo than is needed.
6.)Lastly, I do want to apologize if you have not been able to get into the Office late at night or on weekends. For some reason the doors were being locked, but no worries, I have talked to Joe Christman and Campus Police, so this should not be a problem anymore.
Other than that, still getting used to the position! Please come in and talk to me, I need more friends, who just happen to be SACers!
Did you know some promo might be sitting there in wait of use?
Did you know there is a key at the Welcome Desk to unlock our office?
Report of the President, Ryan Alleman
Not Emailed
If your name was picked, is there a prize? Probably a gift card. will have to ask Dave Johnson.
Report of the Administrative Vice President, Lydia Gerlach
Remember SAC with Snacks! Thanks for the awesome treat, Sarah. Next week Katie Sellers is “not sure” what she’s bringing! Here’s an update:
- Excused Religious Observances
Still waiting on syllabi—I have 70 and need 100. - LGBTQ position
I met with Tamika Odum from the Women’s Center. She played a significant role at UC with their LGBTQ support center. She has agreed to be the advisor for our internship. We made strides of progress with this today. I have a meeting with Steve Yandell next week, he is the advisor to Alliance. Also, GLSEN is Saturday. - Discovery Services
I met with Judy Molnar and Jim Sales from Information Resources to discuss the next steps for moving forward with better marketing IR to the students at Xavier. We are going to help with “Cyber Security Month” (October) through tabling featuring password strength and profile questions in case students forget their password. Flashdrives will be given out. There will also be a movie and pizza event for Cyber Security Month.
- Sarah Niemoeller
Second lecture of series—first was Franklin McCain last year. Will be needing some help with the cool display in Gallagher regarding a line of poetry, “Then they came for me--/and there was no one left/ to speak out for me.”
- Ides of March
Execs gave some money to SAC for an Ides of March event. Should be great! - Lawyer Referral
Forum on Oct. 3, lawyer that provides answers to questions, Xavier police, Norwood Police, Erik Zimmerman. Discussion will be about leases, landlord expectations, Xavier police jurisdiction, foot patrols at night on the weekends. It’s going to be a hot issue.
VIII.Report of the SAC Chair, Morgan Zuziak
Committee Chairs – don’t forget we have our chair dinner this Sunday at 5:00p.m. Let’s meet in Bellarmine circle at 4:45p.m. and we will go from there and we will be back by 7:00p.m! Dustin and I will be driving.
To give you an update on the SAC apps – so far we have 2 applications turned in – and they are due this Friday. Please encourage your friends, classmates, residents, and anyone who you feel would benefit the board to apply! Thanks!
Leadership Summit – we only have 6 SACers signed up so far: Margaret, Lauren, Whitney, LeeAnn, Kevin, and Me. I encourage you all to sign up – we have a lot of spots left and it’s what do you have to lose?
Office hours- please write description! I won’t be approving them unless there is a description. Also, as of this morning according to OrgSync there is only 1 SACer who has completed all of their office hours. We are now 5 weeks into the semester and you all should have at least 2 office hours logged each week.
We are taking new pictures this Wednesday in the alumni center from 2:45pm-3:15pm then we will be coming back to Gallagher for our meeting!
Proposals due this Sunday:
Thanks-A-Latte Open Mic Night on October 19th.
Late Night Snack on October 20th..
Halloween Event on October 25th.
Late Night Movie on October 27th.
Promotions:
Crazy Stupid Love – tomorrow
Renaissance festival – Saturday
Milk – Next Tuesday
Other fliers – never be extra promo!
Pass around coupons!
If you are doing SAC work not in the office, does that count as second office hour? One hour is committee meeting, one is in the office.
When logging office hours, does that go straight to you? Yes.
Are the pictures the ones we will hang on office wall? Yes. Dress code? Look nice.
Do you want every extra hour we are in the office recorded? Yes, record all.
Do you want us to count events we work? Yes.
Do you want us to do back hours? No, record from now on.
Did you know it’s really important to get your picture taken, can’t come Wed, come Mon with Senate.
IX.Report of Advisor, Dustin Lewis
For your Senate Minute today here are the updates to share with you:
- The new Club Activation process was approved by Senate this week and Club Relations worked throughout most of the summer and early fall to develop this process, so I want to recommend you review what Morgan sent out earlier this week. The main thing you need to know is that if a student comes to the SGA office and they are wanting to start a new club, they need to start by contacting Jared Greene – the chair of Club Relations – at .
- Club Relations is also developing new policies and rules related to the Club Space. Sarah Roveda is in charge of this process, so if you have any feedback or comments on how the space is being used or could be more effectively used, please share those with Sarah. As a reminder, when you are painting a banner, please use a drop cloth and please do not leave your banner in the Workroom for more than a day. We are having a problem with paint stains and with banners being left for days and days. As SGA members, please help to set the example for other clubs.
- The Community Affairs Committee is actively attending City Council meetings with North Avondale, Evanston and Norwood. If you are ever interested in attending with CAC, just let the chair, Zach Aliberti, know. Also, Zach is going to begin reporting in those meetings about the work of SGA and happenings at Xavier. If you ever need to share something with those city councils, such as planning on having an outdoor event such as a 5K run or a late night outdoor concert, it would be great to work with Zach to communicate with those groups.
- To See Great Wonders Week is this week, which is a personal senate project for Nick Albin. The attendance has been really low so far and I want to strongly encourage you to attend the remaining events on Thursday and Friday. Thursday’s event is at 4pm with Rabbi Abie in Alter Hall and Friday’s event is at 1pm in the Jesuit Residence. I hope you can make it and support Nick in his project.
I have worked over the numbers regarding NACA and it looks like SAC can send 4 members to the regional conference in Covington and 4 members to the National Convention in Charlotte, NC. I will be announcing next week who the delegates for the regional conference will be. This decision is being made in consultation with Morgan.
Senators Meghan Savercool and Joe Colak are working on a bid to bring the National Jesuit Student Leadership Conference here to Xavier in 2013. Their bid is due next week and if it is successfully received and we are granted the 2013 conference, they will be looking for your help and support to make this happen. Wish them luck!
Just a few reminders:
- First Year Senate Elections are next week on Wednesday and Thursday. Do your part by voting and getting your friends to vote next week.
- Family Weekend Registration is now open. If your family is coming to Xavier for Family Weekend, please make sure that you have them register through the Family Weekend website as soon as possible –
- I am still working on some SAC Website updates. I want to ask the committees to each send a committee photo at your next event; Late Night should take one at MAD, Concerts should take one at NexCyx, Campus Traditions should take one at Grease and Life & Culture should take one at the Food Fair. FAC and Publicity can take one any time you are all together!
Do we look at the people who go to NACA as people who will be committed to join SGA next year? We are just looking for someone who can bring something back. Does not make you ineligible if you don’t join next year.
X.Report of the SGA Resource Assistant, Crystal Guffey
I know I’ve brought this up to you before, but I’ve been hit with a lot of questions about events. Most I know the details of, but it would be helpful if you sent me a quick email letting me know if there is going to be a sign up, fee, what-have-you so I can give out correct information.
XI.Opinion Entries
Kevin Tighe
I am giving you all an oration of my opinion today for a philanthropic reason. As some of you may know, Unified for UNIFAT gives the opportunity for anyone to adopt a child from the Ugandan region in order for them to attend school, be provided meals and an array of other services for an entire year. On Monday, senator Elizabeth Bousson proposed to the senate board that they all donate, if they are willing, an equal share to adopt a child in the name of senate. The donation would obviously come from their own pocket. The result from that effort was that every single senator pledged to donate. Therefore, I am here to ask if you all would be willing to join their effort, cutting the price even further. If we join the effort, it would only cost around $7 per individual. I personally believe this to be a great effort and something that the representatives of the student body should be more than willing to partake in. I now will be handing around a sign-up sheet for all those interested in donating. Please simply write your name if you pledge to help.
XII.Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
Let Me See Your Sushi Roll
Chairs: Jess Finkel & Katie Keller
Date: October 18th, 2011
Time: 7:00-9:00
Location: GSC 214/ rain site
Estimated Attendance: 100
Event Description:
We plan to collaborate with Japanese Club and teach students how to make their own rolls of sushi using various ingredients. Different time slots will be available and groups of 25 will be permitted for each. There will be a sign up sheet in GSC 214 to know how many students are coming when.
Total Amount Proposed: $400.00
Budget Requested From: Life and Culture
Cost Breakdown:
Food: $ 250.00
Food will be purchased at the Cincinnati Asian Market(Seaweed rolling papers, sushi vinegar rice, crab sticks, eel, shrimp, tuna, cucumber, cream cheese, avocado, lettuce, scallop, soy sauce, wasabi)
Promo: $100
Flyers $50.00
Sushi erasers $50.00
Contingency $50.00
Total: $400.00
(Initial Questions)
214 rain site? Actual location because clock tower is booked.
(Debate and Discussion)
Any ideas on better places to have it?
What about Kennedy Auditorium? No food.
3rd floor conference rooms? Booked.
214 would be good, but would like people to direct to this room.
Last year, was really crowed. Is this enough room?
Class rooms in CLC?
If we use this room, would have to make more shifts, smaller groups.
If we set it up right, it should be fine.
Experience from last year, got messy and crowded.
In 214 we would have office to “hold” people.
The O’Conner gym?
Atrium? Too public.
Thought about asking Andy’s? Good idea.
Debate Ended
Vote
Passed
Senate Motion #12-029
Move to amend the Constitution by replacing Article IV Section 3b with “The Senate will approve or not approve all appointments and nominations with individual students or student organizations proposed by the Association President or the SAC. Decisions made by the SAC will only be reviewed when a matter of serious consequence is involved.”
Association Affairs:Seth Walsh (Chair), Ryan Martin, Greg Rose
Currently
The Senate may approve or not approve all appointments, nominations, and contracts with individual students or student organizations proposed by the Association President or the SAC. Decisions made by the SAC will only be reviewed when a matter of serious consequence is involved.
Proposal
The Senate will approve or not approve all appointments and nominations with individual students or student organizations proposed by the Association President or the SAC. Decisions made by the SAC will only be reviewed when a matter of serious consequence is involved.
(Initial Questions)
(Debate and Discussion)
Debate Ended
Vote
Passed
Senate Motion #12-033
Move to amend Constitution by striking Article VII, Section V (on the Lecture Series Chair)
Association Affairs:Seth Walsh (Chair), Ryan Martin, Greg Rose
The Senate and the Association President shall share responsibility for creating and maintaining an Office of the Lecture Series Committee. The Lecture Series Committee will perform all duties expressed in Lecture Series Policies and Format. Any deviations from this manual must be approved by the Association President.
(Initial Questions)
(Debate and Discussion)
Debate Ended
Vote
Passed
Club Activation Process
Senate Association Affairs
Time frames for clubs to activate*:
Fall Semester: Starts the week of Labor Day for the following six weeks, ending Friday of the sixth week
Spring Semester: First 6 weeks of the semester, ending Friday of the sixth week
*Clubs must have completed the activation packet, turned it in, and met with Club Relations within the six-week windows. The club may be approved by Senate and may complete their conditional club requirements outside of the window.
First step: Email Club Relations Committee (CR)
Students interested in forming a club will be directed to email the CR chair with the following information:
- Club name
- Club’s mission statement and a brief description of the club
The CR chair will forward the email to the committee for discussion. If the potential club fits into the university mission and whose mission does not overlap with that of another club, the chair will email an activation packet to its leadership.
If the committee does not endorse the potential club, it will contact the club with an explanation as to why it does not meet SGA requirements. The committee may recommend a similar club to work with or give tips on forming a more effective club. The potential club may challenge the decision by requesting a meeting with CR to explain in further detail why their club fits into the mission and the requirements of a new club.
Second step: Activation packet and conditional approval