Minutes of a SWDSC MANCO Meeting that was held at the African Sky Hotel in Oudtshoorn on Wednesday, 3 Sept 2008 at 18:00.
1Opening and welcome: GM welcome everybody and open the meeting with a prayer.
2Attendance Register: The attendance list is circulated. Apologies received for Dirk v d Westhuizen. Present were: Goliath Munro[GM], Desmond Speelman[DS], Dave van der Walt[DvdW], Christel Johannes[CJ] and Jean Neethling[JN]
3Closing of agenda: 15.1 Newspapers as info source.
4Acceptance of previous minutes: Accepted. Proposer: Desmond Speelman. Seconded: Jean Neethling.
5 From the minutes:
5.1ASWD/ASA Progress Report: DvdW reported back on the meeting. The problem
between ASWD and cross-country was a major point of discussion as no one present
mentioned that it has been solved already. This was cleared the next Monday at the cross-country meeting in Oudtshoorn. The Manco will wait for the official report on this matter.
5.2Constitutional Changes: The revised constitution was circulated to all members. GM felt
That is was the AGM of SWDSC and as such our guests have overstepped their mandate
by influencing the voting process. This must never happen again.
5.3SWD Netball Meeting – Feedback: Dave van der Walt and Jean Neethling attended the
meeting in George. There was tension between the two groupings that mainly stemmed
from personal conflict. After deliberation and facilitation it was agreed that they will put netball as their priority and start a new chapter.
5.4Transformation Officer : Duties & Responsibilities: A letter will be addressed to
Bennettt Bailey to assist SWDSC in this matter. It will also be addressed under the
Committee System training project. In the meantime GM will contact Bongani in order to
give him the material available.
5.5Planned visits to SWD and Southern Cape: In the absence of Dwes, JN will see to this
matter. He will supply the secretary with the available information on the DCAS visits to
this region.
5.6Electronic banking: This will not be possible as two signatures are needed. CJ cannot
report back on finances as she is not getting the statements in time. SM mentioned the
possibility of selected online features. CJ also need the core documents to keep her
system up to date. It is decided that the secretary will write a letter and attach the
minutes to change the address to that of Christel Johannes.
5.7 SWD Regional Games 2009 – Progress: In the absence of Dwes JN reported that the
WC Games 2009 will take place later. This will give SWD more time. Certain codes have already held their trials and some will be active on Tuesday 24 September 2008.
5.8SWDSchool Sport Summit: All the major role players have been invited. SM and DvdW
will represent SWDSC.
5.9IRB Sevens: GM reported that he has spoken with Kidron Kabonie but have not received a reply yet. He will follow it up.
6WC Development Tournament – Report: JN reported that it was a big success. 37 teams
fromBoland, WP, Overberg and SWD took part. SWD Development team took the honours. JN is congratulated with the excellent work done by his LOC.
7Women’s Desk: SM reported on the actions of SWD Netball on this matter. The WC
Development Tournament, the Bitou development and the Hessequa efforts are mentioned. GD as the chair will work in close company with netball and athletics. The general feeling is that the WD must concentrate on at least two major projects per year. All federations should be involved. GD suggested that she and SM work in demarcated areas. GM is of the opinion that it can lead to division.
8 WC Sport Awards 2008: This event should’ve taken place 3 weeks after SWDSC AGM
[as was mentioned at the AGM ] The Previous HOD took it upon him to organise it – that never happened. According to JN we must accept that there won’t be a WC Awards Function for 2008. SWDSC must write a letter to all the SWD finalists and explain the matter.
9Committee System Capacitation: Funds: Dwes and DvdW could not secured funds for the
empowerment of the Standing Committees of SWDSC. We will again try Bennett Bailey. The Manco than adjusted the committees for the reason that new Exco members were elected at the AGM.
10Federation matters: DvdW reported back on the SAJV application and the fact that
their constitution doesn’t comply to the SWDSC guidelines. JN and DvdW will contact
them and discuss the matter. JN explained that he is totally confused on what is going on
in kickboxing, even after talking to Keith Anderson. He also spoke to the plinter group that claim they’re the official recognised body for SWD. The two groups does not want to sit around one table. Urgent meetings must be set up with both the local bodies. JN will initiate the process. SWD Marshall Arts are now the umbrella body in SWD. JN will find out what is the official standing on this matter from SASCOC.
11Farm Workers Committee:RD reported that meetings were setup with Kannaland,
Oudtshoorn, George-Knysna and Hessequa already. MosselBay will be follow soon. He has to travel on own expences which is unacceptable. The real role players are not always attending. He experienced a positive attitude from municipalities. Certain matters have to be addressed at WC level. Only then a standing committee for farm workers can be established. In certain areas, boundaries came up for discussion [eg Bitou] This will be solved. Agri Oudtshoorn seem to be minor problem. Agri must not take over the process, it must form part of the system. Dwes and Desiré April met with Piet Lodder to discuss some of the problems.
12DCAS MATTER:
12.1Funding process 2008/9 - Bi-laterals: Both the Development and Major Events presented their cases before panels from DCAS HQ. No official notices have been received and it seem that the same situation as in the past is busy to develop – funding are received at the end of year where most codes already scaled down and now the spending of the funding becomes a problem. JN mentioned that there will be a function where the the federations will sign off the allocated funding.
12.2New MEC ad HOD: The new MEC, Cameron Dugmore, and HOD, Brent Walters, are in office now. DvdW asked if there are other changes in DCAS HQ. JN will follow up and report back. DvdW send a letter of welcome to the MEC and HOD.
12.3WCSF – future & present situation: GM explained that the the meetings should’ve
taken place already. The previous MEC mandated Bennett Bailey and committee to draft new guideline document. This have developed into a major task that is in its final stages.
Apparently the new MEC, Cameron Dugmore, have been advised on this matter and that he is happy with the draft. GM will take it up with Bennett Bailey.
13Correspondence: The secretary reported back on the following matters:
- New Executive for Sport for Disabled
- ASWD – correspondence and invitations
- DCAS – Funding stats
- SWD Netball – congratulations
- DCAS – major event funding
- DCAS – congratulations to Brent Walters [HOD] and Cameron Dugmore [MEC]
- DCAS - SWDSchool Sport Summit
- Lottery – Great Brak Bowls letter of endorsement
- Lottery – ASWD letter of endorsement
- DCAS – WC Sport School – guidelines
- SAJV – request to affiliate and constitution
- Cricket SWD – Annual report
- DCAS – Legends input
- DCAS – Tranformation stats
14Finances: CJ cannot report back on finances as she is not getting the statements in time.
SM mentioned the possibility of selected online features. CJ also need the core documents to keep her system up to date. It is decided that the secretary will write a letter and attach the minutes to change the address to that of Christel Johannes. All the claims are signed. CJ reported that she is busy finalising the paid-up affiliated members. DvdW also reported that Alice le Roux Inc have accepted as the official auditors. The agreement with African Sky Hotels & Spas will be signed at a function at the Oudtshoorn Hotel on Thursday night 11 September 2008.
15GENERAL:
15.1GM asked if it was possible to collect all the nesspapers in order to pick up important
sport events and performances. DvdW mentioned that he and JN are already in the process of doing it. An official request will be made to the papers to send complimentary copies to the DCAS office.
The meeting adjourned at 20:40.
Dave van der Walt
Secretary [082-7734901]
Goliath Munro
Chairperson