Minute Book # 53 Page 2

MINUTE BOOK # 53 PAGE 2

July 10, 2012

The regular meeting of the Board of Aldermen was held on Monday, July 10, 2012 at 7:00 p.m. in the Assembly Room of the MunicipalBuilding.

The following members of the Governing Body were present:

Mayor: Richard Propst

Alderman: Terry Yount

Alderman: Danny Ritchie

Alderman: Carroll Franklin

Alderman: Benny Orders

Others present:

Town Clerk: Sherry Dula

Attorney: Jonathan Jones

Alderman Ritchie opened the meeting with prayer.

Approval of Minutes – The Council approve the previous minutes for the month of June by a motion from Alderman Yount, seconded by Alderman Franklin and the vote was unanimous.

Resolution Approving Financing Terms for Purchase of Police Vehicle, Radios & Sewer Line Project - Mayor Propst reviewed the resolution of financing terms with the Board. Alderman Orders had some questions concerning purchasing a police vehicle thru financing terms. The Mayor told the Board that we had contacted our auditor with these concerns and he stated that he foresees no problem with purchasing a police vehicle thru bank financing. Also Mayor Propst reviewed the 2010 financing contract for the purchase of the firetruck and police vehicle. The language in the2010 contract addressed some of the concerns and questions with the financing process.

The Board also had some concerns with the contractbetween the Town of Drexel and Town of Valdese for the sewer lift station project. In comparing the addendum contract to the original contract from 1980, the Board questioned the decrease in gallons per day from 500,000 to 200,000. Due to the concerns of this contract, Alderman Yount made a motion that we table the sewer project with a second from Alderman Ritchie until we get more information on the above-mentioned concerns. Also Alderman Orders suggested that we get an estimate from a different engineer such as McGill & Associates on replacing our current Sewer Pump Station. The Board agreed to contact McGill & Associates to do an inspection and prepare a new cost estimate for replacing the Sewer Pump Station. Our last cost estimate was in 2009 and consisted of replacing the town’s only pump station built in 1978 with a new station complete with a new generator. The cost estimate also included raising the station above the flood plain level. The estimate in 2009 was for $495,050.

The last item on the resolution for financing is the police viper radios which are mandatory for our fire and police. The resolution currently lists only 5 mobile radios and 5 walkies for the police department. The Board is concerned because the administration office and the police office will not be able to contact our officers when they switch to the new system. The Board would like to amend the resolution to finance two more radios to be placed in the administration and police offices. This was approved by a motion from Alderman Ritchie, seconded by Alderman Yount and the vote was unanimous.

A motion was made by Alderman Ritchie, seconded by Alderman Orders to approve the resolution approving financing terms for the purchase of a police vehicle and police radios with an

MINUTE BOOK # 53 PAGE 3

July 10, 2012

amendment to the original resolution which includes removing the sewer project and adding 2 additional radios and the vote was unanimous.

Exchange of Property - Rick Ramsey has offered $5,000 and the property behind the old townhall which contains the alleyway in exchange for the old townhall building. Also, Tony Filice and his wife were present and had made an offer of $10,000 for the old townhall building to use as storage. After some discussion about the concerns with Rick Ramsey owning the alleyway behind the buildings, Tony Filice withdrew his offer stating that the Town would stand to be better off with Rick Ramsey’s offer because the town would then own the alleyway. The Board agreed toaccept the offer with Rick Ramsey.After we advertise the exchange of property, the Board will vote for approval of the exchange at the next meeting.

R.O.HuffmanCenter Update - Attorney Jonathan Jones updated the Board on the status of the Community Center issues. Attorney Jones stated that the Town needs to make sure the County completes the capital improvements before the lease expires. He states that the Town should compile a list of things that need to be done and work out a plan to go forward to get these things done. He also made the Council aware that there is legal danger at this time because the building is not up to code. CBSA Architects gave the Town a quote of $7,500 to come in and provide us with a building assessment for the R.O.HuffmanCenter. This assessment will determine and identify current issues and conditions of the building (interior and exterior) and provide us with a probable cost of construction for any building modifications or improvements. A motion was made by Alderman Ritchie, seconded by Alderman Franklin to approve for CBSA Architects to come in to do the Building Assessment and the vote was unanimous.

Miscellaneous –

Need to contact the party responsible for a foreclosed property at 814 S. Main St. The yard is in need of maintenance.
Alderman Yount would like to see lights installed to shine onto the Town limit sign coming into town on Main Street.

Adjournment - With no further business to discuss, the meeting was adjourned at 8:40 p.m. upon a motion from Alderman Yount, seconded by Alderman Ritchie.

TOWN CLERK______

MAYOR ______

ALDERMAN ______