ANNEXURE C

Venue Hire Application

(Event Description Form)

Please complete this form in full, using additional pages if necessary, and return it for Iziko’s approval and return to e-mail .

DATE OF APPLICATION
APPLICANT
Company name
Type of Company
eg. Private Company or Not for Profit
Registration Number
Contact Person
Landline
Mobile
Email
Postal Address
Street Address
EVENT DESCRIPTION
Date of event
Start time of event
End time of event
Venue/s required:
Part of location required
(e.g auditorium/ break away room/kitchen/garden)
Function Type
Description of Event
Catering details
Details of live music or performance
Details of any charges that will be levied, sales or transactions linked to you event.
Please note that Iziko does not allow events intended for commercial gain to take place unless these are conducted under the auspices of a registered Non Profit Organization where sales are either to cover costs or generate revenue for a bono fide specific cause or civil society organization.
Number of guests
Number of staff/crew
Sub contractors
List names of company, contact person and mobile number
Set-up times:
Strike times:
Estimated number of hours overtime
Overtime will be quoted and charged separately
EQUIPMENT AND INFRASTRUCTURE
Additional infrastructure to be erected.(eg. podium, stage, lighting etc.)
Power requirements
Iziko sites mainly only provide power for standard 220 volt plugs. Care must be taken to overload these and where power requirements exceed capacity a generator must be provided.
Audio visual
Iziko can only provide basic AV. Should this be requested this will be an additional charge.
Signage
Marketing
Media
Any additional requirements
Vehicles
Please provide details of make, size of all vehicles requiring access to the venue and the times of such required access
Parking arrangements for guests
Site meeting notes
(To be completed at site meeting to document any conditions or arrangements that are agreed at this meeting not covered in the agreement or this form.)

I hereby confirm that details provided above are an accurate and comprehensive description of the event. I undertake to advice the IzikoLiason in writing of any changes in the event description for further approval

In addition I hereby confirm that that I have been provided with a copy of the General Conditions of Use – rules and regulations for venue hire and specific conditions of use where applicable.

I have read understand and will adhere to these conditions.

Signature

PLEASE NOTE:

This form does not constitute a confirmation of booking.

Confirmation is dependent on availability and payment.

On receipt of this application availability and approval for event as well will be confirmed via and a quotations provided.

To be completed on receipt of Event Description From and returned to Event Organiser along with contract for signature.

QUOTATION

Venue Hire Rate
Maintenance and cleaning fee
Overtime
Audio Visual
Other
TOTAL
Iziko Museums of South Africa is a Schedule 3A Public Entity and as such we do not charge VAT

APPROVAL

Approved by Director Institutional Advancement
Name / Signature
Comments
Approved by Core Functions Director
Name / Signature
Comments