SUNSHINE COAST YOUTH SOCCER ASSOCIATION

Director’s Meeting Minutes

Tuesday, August 11, 2014, 6:30pm GACC Room 209

Quorum: It was agreed that a quorum was present for the SCYSA Board. Linda Iverson opened the meeting at 6:35pm. Linda Iverson, Stephanie Cannaday, Cam Ellison, Ryan Medd, Ken Campbell, Rod Hamilton, Karl Messner and Kelli Hansen were present. Nadine Slingerland sent her regrets. Mike Cowie came as a guest and became a Member at Large

Minutes: It was MOVED, SECONDED and CARRIED to accept the minutes from the meeting on July 17, 2014.

Reports:

Linda Iverson, President, had nothing to report.

Nadine Slingerland, Treasurer, e-mailed her report to Board Members.

Kelli Hansen, Volunteer Director, advised she was familiarizing herself with the volunteer database and positions to be filled. We are still struggling to find coordinators for some divisions.

Cam Ellison, House Director, reported on coaches for the divisions. We have 1 U15 Girls coach. He also reported on some information regarding each division:

U7 50 paid, 3 pending

U8 50 paid, 3 pending

U10 6 Boys Teams, 4 Girls Teams

U12 4 Boys Teams, 4 Girls Teams

U15 5 Teams

U18 is now co-ed

Karl Messner, Fields & Maintenance/Gear Director, advised that we are still in need of Field Maintenance Volunteers. New goals will be going to soccer primary fields and older goals will then be moved to secondary fields. He is working on logging into the system to try and get more volunteers. The initial outlay of each fields takes approximately 4.0 hours and each field then takes an hour each week to maintain. As the jerseys are on their 3rd year, each player will keep them this season.

Ken Campbell, Technical Director, reported that summer camp wrapped up 2 weeks ago. Dean Schutz and Aly Blattler assisted with the 45 kids. Rep teams are now practicing. The Goalie Academy will begin on September 14th. We reviewed the costs for this academy including fees and travel expenses. The Academy will begin at Shirley Macey and as the year goes on it will move to Kinnikinnick Field where there are lights.

Old Business: We discussed a Board retreat. To be discussed at a later meeting.

New Business: It was agreed that an outstanding refund request from a family would be denied. The Board voted unanimously given the circumstances.

Adjournment: It was MOVED, SECONDED and CARRIED to adjourn until the next meeting, which will be Thursday, September 4, 2014 at 6:30pm at GACC room 209. Meeting adjourned at 8:04 pm.