REQUEST FOR QUOTATION
Submit Bid To
UNIVERSITY OF KANSAS MEDICAL CENTER
DEPARTMENT OF PURCHASING
Mail Stop 2034
3901 Rainbow Blvd., Kansas City, KS 66160
IF ADDITIONAL INFORMATION IS DESIRED CONTACT BRYAN THOMAS, 913-588-1115, or
Quotation No.683F12-17 Date Mailed 6/01/12 Closing 4:00 pm 06/15/12
This space for bidders name and address:
THIS IS NOT AN ORDER
If Given an Order, Bidder Agrees to Furnish the Items Enumerated Hereon at the Price(s) and under the Conditions Indicated
1. In communicating always refer to the quotation number above.
2. In order to receive consideration for award, one copy of this “Request for Quotation” properly completed and signed must be returned to, and received by the Department of Purchasing, not later than the specified central time.
3. All prices, items and conditions must be shown. Any prices, terms and conditions not shown, and presented after the specified closing time will not be considered in the bid evaluating process.
4. Purchase orders or contracts resulting from this quotation may not be assigned without written prior approval from the Director of Purchasing.
5. The seller agrees to protect the purchaser from all damage arising out of alleged infringements of patents.
6. Unless otherwise specified, the Director of Purchasing reserves the right to accept or reject all or any part of this quotation.
7. All offered discounts will be considered in determining the low bid, and taken when payment is made.
8. Bids and performance guarantee, when required, will be outlined in the specifications below.
9. All prices quoted are to be less federal excise and state sales taxes.
10. Facsimile No.: 913-588-1102. Facsimile bids are not acceptable in lieu of original response unless prior approval has been granted or outlined in the specifications below.
11. It is hereby agreed that the bidder will, if required by law, comply with the Kansas Act Against Discrimination, K.S.A. 44-1030 et seq.
Items and Specifications
KUMC seeks the replacement of windows in both buildings, Murphy and Sudler, per the attached specifications.
KUMC reserves the right to negotiate with selected finalists should it be deemed necessary.
Show Terms ______Signed By ______
Delivery will be made ______days after receipt of order
FOB Destination Title ______
FEIN/SSAN ______Date ______
Phone ______
Email Address ______
KUMC, Request for Quotation No. 683F12-17
GENERAL TERMS AND CONDITIONS
1. It is the intent of KUMC to permit competitive bidding. It is the bidder’s responsibility to advise KUMC Purchasing, in writing no later than three (3) days prior to the closing date, if any specification or requirement limits bidding to a single source.
2. Unless otherwise specified, KUMC reserves the right to accept or reject all or any part of a quotation, and to waive technicalities.
3. Except as otherwise indicated, the merchandise quoted shall be in new condition.
4. KUMC reserves the right to award purchases by item, by group, or by lot, whichever is deemed to be in its best interest.
5. In the event of a tie for low bid, the award shall be made to a Kansas bidder.
6. Unit price shall prevail in the event of extension errors.
7. When brand names or trade names and model numbers are used in the bid request, it is for quality, style and features. Bids on equivalent items of substantially the same quality, style and features are invited, unless otherwise indicated. However, to receive consideration, such equivalent bids must be accompanied by sufficient literature and/or specifications to clearly identify the items and allow for functional evaluation. If a bid indicates that an item quoted is functionally equivalent and is purchased and found to not be comparable, KUMC reserves the right to return the item at the bidder’s expense, and the bidder will be charged back for any difference in cost for the specified item.
8. If any portion of this bid is provided by a vendor other than the bidder, the bidder remains the prime contractor responsible for fulfilling all requirements of this bid.
9. Samples of items, when required, shall be furnished at no expense to KUMC, and, if not destroyed in the evaluation process, will be returned at the bidder’s expense if requested.
10. Partial payments shall not be made unless otherwise specified.
11. Any conviction for a criminal or civil offense that indicates a lack of business integrity or honesty must be disclosed. This includes 1) conviction of a criminal offense incidental to obtaining or trying to obtain a public or private contract or subcontract or in the performance of such contract or subcontract; 2) conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of documents, receiving stolen property; 3) conviction under state or federal antitrust statutes; and 4) any other offense to be serious and compelling as to affect responsibility as a state contractor. Failure to disclose an offense may result in disqualification of the bid or termination of the contract.
12. The terms and conditions of any quote submitted in response to this RFQ shall not apply to any resulting purchase order or contract. The State of Kansas Department of Administration Contractual Provisions Attachment shall apply. http://www.da.ks.gov/purch/DA-146a.doc.
13. For similar KUMC requests:
http://www2.kumc.edu/finance/purchasing/bids.html
SPECIFICATION SHEET
Copyright 2002, The American Institute of Architects (AIA)
SECTION 01100 - SUMMARY
This Section uses the term "Architect." Change this term to match that used to identify the design professional as defined in the General and Supplementary Conditions.
Much of this Section consists of Project-specific data. Examples given in the model text in the Evaluations illustrate possible Section content. Use the model text to develop text for specific Project requirements. See Evaluations.
This Section and others in Division1 that deal with multiple contracts use four contracts to illustrate a typical project conducted under multiple contracts. Revise to suit Project.
Verify that Section titles referenced in this Section are correct for this Project's Specifications; Section titles may have changed.
PART 1 - GENERAL
1.1 SUMMARY
Adjust list below to suit Project.
A. Project Identification: Ground and 2nd Floor Murphy and also 2nd and 3rd Floor Sudler Window Replacement.
Project Location: KU Medical Center, Ground and 2nd Floor Murphy Building # 001 and also 2nd and 3rd Floor Sudler #007.
B. Owner: University of Kansas Medical Center, 3901 Rainbow Blvd., Kansas City, Kansas, 66160
1. Owner's Representative: Facilities Planning, KU Medical Center, ms 1029, 3901 Rainbow Blvd., Kansas City, Kansas, 66160, ph. 913-588-9001, fx. 913-588-7998.
Retain paragraph below only if Contractor is selected by negotiation and subcontracts are subsequently bid.
Delete paragraph and subparagraphs below if Owner has not engaged a construction manager.
Select subparagraph above or below. Above is for Construction Manager in the role as advisor when Owner directly contracts with subcontractors; below is for Construction Manager in the role of constructor who in turn subcontracts portions of the Work.
Paragraph below identifies Project Coordinator for projects constructed under multiple contracts. Revise if additional information is necessary.
In paragraph and first subparagraph below, include an abbreviated summary of the Work for Project described above. See Evaluations.
C. The Work for Ground and 2nd Floor Murphy Window Replacement consists of the following:
1. The work includes removal of existing storm windows and double-hung wood window sashes and installation of six (6) new single-hung replacement windows and associated panning required on the ground floor, ten (10) new single-hung replacement windows and associated panning required on the ground floor. Existing windows are approximately 50”w x 75”h. The contractor shall field verify actual sizes.
2. Alternate 1: Additional two (2) new single-hung replacement windows and associated panning required on the ground floor, and four (4) new single-hung replacement windows and associated panning required on the third floor.
D. The Work for Sudler 2nd and 3rd Floor Window Replacement consist of the following
1. The work includes removal of existing storm windows and double-hung wood window sashes and installation of two (2) new single-hung replacement windows and associated panning required on the second floor in the existing restrooms and twenty-one (21) new single-hung replacement windows and associated panning required on the third floor. Existing windows are approximately 50”w x 75”h. The contractor shall field verify actual sizes.
E. There is a mandatory site visit scheduled for Thursday, June 7 at 1:00 P.M. CDT in the KU Medical Center Office of Facilities Planning located on the ground floor of the Delp Building, Room G081. Attendance is required for bid submission.
F. Awarded vendor shall have, maintain and show proof of workers compensation and general liability insurance.
G. Related Sections include the following:
1. Division1 Section 01105 Medical Center Procedures for use of premises, owner occupancy and work restrictions.
Select paragraph above or paragraph and subparagraph below.
Repeat subparagraph above as often as necessary for all contracts for Project.
Retain paragraph and subparagraph below if work under other contracts will be conducted concurrently with work under this Contract. Revise to suit Project. See Evaluations for model text.
Retain paragraph and subparagraph below if work under future contracts depend on successful completion of work performed under this Contract; revise to suit Project. See Evaluations for model text.
This Article is an example of a requirement best described in this Section. Delete if Owner does not order products or equipment in advance. See Evaluations.
1.2 OWNER-FURNISHED PRODUCTS
This Article defines responsibilities of Owner and Contractor for Owner-furnished items.
Retain first paragraph below if Owner furnishes products for a project. Delete option and insert text to suit Project. Revise second sentence as appropriate, or delete entirely if not required. See Evaluations for model text.
will be accessible to other parties or if parts of a building being renovated will be occupied during construction. Revise to suit Project. See Evaluations for model text.
A. Use of Site: Limit use of premises to areas within the Contract limits. Do not disturb portions of Project site beyond areas in which the Work is indicated.
1. Owner Occupancy: Refer to Section 01105 Medical Center Procedures for use of premises, owner occupancy and work restrictions. All floors are fully occupied.
2. Driveways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.
a. Schedule deliveries to minimize use of driveways and entrances.
b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.
Insert other paragraphs, as appropriate, describing additional limitations on use of site by construction personnel. See Evaluations for model text.
Retain paragraph below if the Work involves existing occupied building; otherwise, delete.
B. Use of Existing Building: Maintain existing building in a weather-tight condition throughout construction period. Repair damage caused by construction operations of any adjacent surfaces. Protect building and its occupants during construction period.
Insert additional paragraphs specifying specific limitations on use of existing building. See Evaluations for model text.
1.3 OWNER'S OCCUPANCY REQUIREMENTS
Retain first paragraph and subparagraph below if Owner will occupy all or part of premises during construction. Revise to suit Project. See Evaluations.
A. Full Owner Occupancy: Owner will occupy site and building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits, unless otherwise indicated.
1. Refer to Section 01105 Medical Center Procedures.
2. Provide protection of adjacent occupied areas , including finishes and equipment, throughout construction period.
3. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.
4. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.
Retain paragraph and subparagraphs below if Owner might occupy completed portions of building before Substantial Completion. Revise to suit Project.
B. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of building, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.
Subparagraphs below describe procedures and requirements necessary before partial occupancy of portions of Project.
1.4 WORK RESTRICTIONS
1. Refer to Section 01105 Medical Center Procedures.
Insert additional paragraphs to specify restrictions on Contractor's use of premises or to specify limitations because of Owner occupancy.
1.5 QUALIFICATIONS AND CRITERIA FOR AWARD
A. In addition to Section 4.2 Vendor qualifications, in the request for proposal, the following contractor requirements must be met. Award will be made only to contractors meeting all of the following criteria:
1. Licensed contractor in specified trade.
2. The contractor shall have experience in specified trade for a minimum of 10 years.
3. Each bidder shall submit a list of at least three (3) contracts of similar size completed in the last 24 months. List shall include telephone number and name of individuals familiar with the scope of the project and the performance of the contractor. Failure to provide the information may lead to disqualification of the bid.
4. Must have ability to service projects in a timely manner.
5. Must be located within a 50 mile radius for a 60 minute response.
6. Must have certified installers on staff to perform work.
7. Must have single point of contact and ability to devote same set of workers to multiple projects.
8. Must have ability to work with in-house or on-call architects, engineers/construction forces to help trouble shoot/suggest cost savings and improvements to design and develop shop drawings.
9. Must have in-house capability to accomplish window replacement scope of work items.
10. Previous experience at KUMC is preferable.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)