OTSEGO MANOR COMMITTEE Page 1

OTSEGO MANOR COMMITTEE Page 1

April 5, 2003

OTSEGO MANORPROJECT COMMITTEE

HIGGINS, FELDSTEIN, ROTHENBERGER,

HENDERSON, PURITZ

February18, 2004

Also Present:Dennis Smith, Meadows Administrator

Walter McLaughlin, Director of Building Services

Jim Konstanty, CountyAttorney

Butch Jones, Emergency Services Coordinator

Rick Talbot, FCFH

Willy Tschaar, FCFH

Richard Scaife, Bovis

David Blackwell, Bovis

Chairman Higgins moved for an executive session to discuss litigation. Seconded, Henderson. Total: 5; Ayes: 5; Absent: Wells, Dubben. Motion carried.

The committee reconvened and toured the facility.

David Blackwell gave an update of the project. All the finishes are being worked on. The contractors are progressing from pod to pod. The boilers are operational for heating a portion of the building.

David Blackwell presented the following change order for committee approval:

1)Concrete work for relocation of the hot water heaters at a cost of $18,310.00 (Mancini). Representative Rothenberger moved for approval. Seconded, Feldstein. Total: 5; Ayes: 5; Absent: Wells, Dubben. Motion carried.

Butch Jones reported that he has had conversations with Dennis Smith regarding moving the residents from the old facility to the new facility. He has some exercise and training funds that could be used to set this up as a training exercise for the volunteer emergency squads. The move would be done in one day. The idea has been discussed at the EMS Council. Dennis Smith said that he has also contacted various agencies, such as the Boy Scouts, asking for volunteers to help with the move and has discussed the transition plan with The Meadows staff and the residents’ families. He is getting a good response back. A moving firm will be hired to move furniture.

Rick Talbot stated that he is working on the response to the NYSDOH’s concerns about the new facility. He has been discussing the issues with NYSDOH reps on the phone so that the written response will be acceptable.

Walter McLaughlin said that Mancini’s obligation to provide temporary heat ended on February 10, 2004. The county is now paying for the heating costs. He requested approval to contract with United Rentals to lease the boilers at a cost of $7,000 per month and with Agway Energy Products to purchase the propane gas at 20¢ per gallon over the Selkirk price. Representative Henderson moved for approval. Seconded, Puritz. Total: 5; Ayes: 5; Absent: Wells, Dubben. Motion carried. Mr. McLaughlin reported that permanent heat will be turned on in D pod this Friday. It will be turned on in the rest of the building as the sheetrock work and sanding is completed. It is necessary to wait until the sanding is done, so that the ducts are not plugged up. It will be cheaper to pay for temporary heat now, then to have to clean the ducts later.

Walter McLaughlin reported that the water is operational. However, there have been some freezing problems in the vaults. He is getting price quotes for installing heaters in the vaults to prevent future problems.

Laura Child requested approval for the following transfers for the capital project: Transfer $146,000 from Other Fees to Architect/Engineer and transfer $98,000 from Movable Equipment to Construction Mng Fee. Representative Feldstein moved for approval. Seconded, Puritz. Total: 5; Ayes: 5; Absent: Wells, Dubben. Motion carried.

There being no further business to discuss, the committee adjourned.