CIS 50: Computing and Information Technology

PowerPoint

At the end of this assignment, you will:

Create a presentation using PowerPoint

Utilize many of the features of PowerPoint

Save PowerPoint in various formats

THERE WILL BE THREE (3) PRINTOUTS/FILES TO SUBMIT FOR CREDIT:

  1. Assignment#1: —your_name_Pinnacle Pets.pptx

Start a new presentation, add slides, save, print, add images

  1. Assignment#2: —your_name_PinnaclePets.pdf

Create Portable Document File (pdf) from your slideshow

  1. Assignment#3: —your_name_Vacations.pptx

Create a new presentation, be creative

Submit via Canvas

Information and Communication

Communication skills are an essential part of business. Whether you are giving a presentation to a large audience or reporting to a small group, effective communication is often the key to success. And the key to effective communication is often the quality, placement, and use of presentation graphics. You create charts, which contains words, graphs, and special images. You then produce the charts as professional quality slides, overhead transparencies, or computer projection onto a large screen for a presentation.

Communicating your message requires more than a simple speech. For your message to sink in, you must use every possible ploy. People absorb, retain and learn;

  • 10 percent of what we read
  • 20 percent of what we hear
  • 30 percent of what we read and hear
  • 50 percent of what we hear and see (graphics)
  • 70 percent of what we say to ourselves
  • 90 percent of what we do

USE PICTURES. “A picture is worth a thousand words.” We remember 50 percent of what we see and hear, so;

  • Use a diagram and explain it verbally
  • Use a cartoon to explain your point and to hook the little kid in all of us
  • Use art as a metaphor for what you are saying
  • Use photographs
  • Use color

You can create just about any visual aid you can imagine to enhance a business presentation on a computer. People use presentation software to make slides, overhead transparencies, printed handouts, and computer projections onto a screen.

What is PowerPoint

PowerPoint belongs to a group of software known as presentation software or presentation graphics software. Presentation software is a computer program you use to organize and present information normally in the form of a slide show. Through the use of sequential slides enhanced with a variety of special effects and features, a presentation is an effective and professional way to communicate topics and ideas. In addition, presentation software provides options for generating notes for the presenter and handouts for the audience.

PowerPoint can be used to create slides, overhead transparencies, on-screen slide shows, speaker notes, and audience handouts. Many attractive design templates are shipped with PowerPoint. Using one of these as a starting point allows creation of an attractive presentation quickly and easily. Design templates contain color schemes, fonts, bullet characters, and background graphics. PowerPoint also provides a variety of slide layouts which make the placement of text, graphics, tables, etc, easy, and provide consistency in the presentation.

View the Videos: PowerPoint 2013

View the videos provided in your online textbook: Emerge v6. Module 6/Unit 4 PowerPoint 2013 or Module 7/Unit 4 Power Point for MAC 2011

Especially view the videos to create the following PowerPoint presentation:

For more MS Office Tutorials, see the website:

When you launch PowerPoint, a new blank document displays in the PowerPoint window. This window contains tools that enable you to create and edit PowerPoint documents. Similar to other Microsoft Office applications, the document window contains the document, Ribbon, Mini toolbar and shortcut menus, Quick Access Toolbar.

A File Menu and Backstage View: When you click the File menu, you see the Backstage view that contains all the creation, save, share, and print options for your presentations.

B Quick Access Toolbar (QAT):

C Ribbon: The Ribbon has tabs which in turn contain groups of buttons for various options -- some groups also contain galleries (for example galleries for Themes and Theme Colors).

D. Slides Pane: Located on the left side of the interface, the Slides pane shows thumbnails of all the slides in the open presentation.

Note: If the Slides pane is not visible, click the Normal button in the View tab of the Ribbon.

E Slide Area: Displays the active slide. Learn more in our Slide Area in PowerPoint 2016 tutorial.

F Task Pane: The Task Pane contains more options and appears when you choose an option in one of the Ribbon tabs. For example if you click the Format Background button within the Design tab of the Ribbon, the Format Background task pane opens

G Status Bar: A horizontal strip that provides information about the opened presentation like slide number, applied Theme, etc. It also includes the view and zoom options.

H Notes Pane: Right below the active slide, this is where the speaker notes are written for the current slide. Note that none of this content is visible on the actual slide while presenting -- although it is visible in both Notes Page view and Presenter view.

I View Buttons: Essentially there are three view buttons on the Status Bar displayed towards the left of the zoom-in and zoom-out options:

The basic unit of a PowerPoint presentation is a slide. A slide may contain text and objects such as graphics, tables, charts, and drawings. Layouts are used to position this content on the slide.

Assignment #1: your first presentation

  1. Start PowerPoint and create a new blank presentation
  1. Click the Design tab to bring the Design Ribbon forward
  1. In the Themes group of the Design Tab, select any theme (I chose Wisp)
  1. Click in the box containing the placeholder text "Click to add title." Type the title Pinnacle Pets Click in the box containing the placeholder text "Click to add subtitle." Type the subtitle Where Pets Get Pampered! Note the font size and style is pre-selected.

  1. Click the Insert Tab, in the Text group, click the Header & Footer icon;

 click to check the Date & Time check box,

 click to check the Slide Number check box,

 click to check the Footer checkbox. In the Footer type: your name
Click Apply to All

Save your Presentation:

Before continuing, it would be a good idea to instruct PowerPoint to SAVE your work

  1. Save your presentation file for the first time:

File name: your_name_Pinnacle Pets.pptx

Add a new slide:

  1. To create a second slide, select the New Slide button on the Home Ribbon. By default, a Title and Content slide layout will be created. If not, select the Title and Content slide layout from the Layout button
  1. Click in the box containing the placeholder text "Click here to add title" on the new slide. Type the title Services Provided
  1. Click in the box containing the placeholder text "Click here to add text." Type the following bullet items, pressing Enter after each line (except the last line)
  • Complete medical care
  • Boarding
  • Grooming
  • Training

 Puppy HeadStart

 Basic and Advanced

 Private Session

Note: Do not worry about the style/symbol of the bullet point

Adjust the font size so the text utilizes the entire slide

  1. Create another slide, Right-click in the Slide Pane area, select the New Slide option
  1. To change the slide layout, Right=click on the new slide, select Layout
  1. The Layout selections will appear. Choose the layout called Comparison
  1. Enter the slide title Products Sold and type the following bullet items:

Note: Do not worry about the style/symbol of the bullet point

● Medicine● Grooming Supplies

● Food● Leashes and collars

● Toys● Identification Tags

Adjust the font size so the text utilizes the entire slide

  1. Create another slide .Use the Title and Content layout. Type the slide title Monthly Events. Enter the following bullet items:
  • Training Demonstrations
  • Second Monday of each month
  • Open House
  • First Monday of each month
  • Pet Care Workshops
  • Last Saturday of each month

Add WordArt from the Inserttab.Pets Are Our Priority

  1. Click in the line that contains Second Monday… Select the Increase List Level button in the Paragraph group on the Home Ribbon to indent this item. Repeat for the line that begins First Monday… and the line that begins Last Saturday…

Adjust the font size so the text utilizes the entire slide

  1. To create another slide, select the New Slide button on the Home Ribbon
  1. Use the Title and Content layout. Type the slide title Welcome Aboard Specials!! and enter the following bullet items
  • 25% discount on boarding
  • Free grooming (dog or cat)
  • 10% discount on products
  • Valid until December 31

Adjust the font size so the text utilizes the entire slide

  1. To create another slide, select the New Slide button on the Home Ribbon. (this is slide #6)
  1. Use the Name Card layout. Type the slide title Presented By and
  • Your Name
  • For: Instructor's Name

Right justify the text

  1. Save the presentation again with the filename as your_name_Pinnacle Pets.pptx

Information: adding graphic images

Graphic images can be inserted to add emphasis, to illustrate a concept, or just to add pizzazz to a presentation. Clip art provided with Microsoft Office 2016 can be inserted into your slides. You can insert images that have been created using another Windows program, scanned photographs, or clip art that you have purchased. You can also create your own drawings using the tools available on the Drawing Toolbar.

After you have inserted a graphic image, you will need to size and position the image on the slide. Before an image can be resized or moved, it must be selected. An image is selected by clicking once anywhere in the image. Small boxes, called sizing handles, display at the corner and around the edge of the image. Resize the image by placing the mouse pointer on one of the sizing handles and dragging. Move the image by placing the mouse pointer on top of the image and dragging.

Assignment #1: hands-on — insert clipart; size and position a graphic image

  1. Click on the Services Provided slide
  1. Select the Insert Ribbon, click on the Online Pictures, search for Animals
  1. Type animals in the Search text box
  1. Scroll through the list of available images and click on one that you would like to insert on this slide

Note: When you click on an image, it is inserted onto your slide. If you do not like the image you selected, click on the image in the Slide Pane and press Delete

  1. Use the following information to position and size the image on the slide.

a) To position the image, move the mouse pointer into the middle of the image. A four-headed arrow displays. Press and hold the mouse button and drag the image to the desired location on the slide. Rotate the slide

b) To size the image, move the mouse pointer onto one of the sizing handles (little circles) at the corners of the image. A two-headed arrow displays. Press and hold the mouse button while dragging to the desired size

  1. Find another animal for the Services Provided slide, Size and Rotate.
  1. Click on the Next Slide button at the bottom of the scroll bar to display the slide that is titled Products Sold
  1. Find and Insert THREE appropriate images of your choice. Size, position, rotate the images on the slide
  1. Save the presentation

Assignment #1: hands-on — Insert tables, Org charts, Excel

Adding Tables and Organizational Charts to Slides:

  1. Create another slide (slide #7), use Title and Content layout, type Specials in the “click and type title”
  1. In the “Click to add text” placeholder area, click on the icon to Insert a table
  1. Create a table that is 2 columns and 4 rows. Click OK
  1. Enter and format the following text into the table cells. Press Tab to move from cell to cell and row to row

Item / Price
Frontline + for Dogs / $29.95
(3 – month supply)
Iams Cat Food / $15.95
All Cat Furniture / 10% discount

Adjust the font size so the text utilizes the entire slide

  1. Create another slide (slide #8), use Title and Content layout, type Our Staff in the “click and type title”
  1. In the “Click to add text” placeholder area, click on the icon to Insert SmartGraphic, choose Hierarchy, click on Organization Chart, click OK
  1. Create the following chart: be sure to use your actual name as the owner, use 3 of your actual Friends Name
  1. Be safe, save your presentation

Inserting Excel Data into a Slide:

  1. Create another slide (slide #9), use Title and Content layout, type Project Revenue in the “Click to add title”
  1. Minimize your PowerPoint window (do not close your application)
  1. Launch Microsoft Excel. Open the file named: Pinnacle Pets Revenue.xlsx. Select cells A1:C9, Right-click and copy
  1. Click on the Microsoft PowerPoint task in the Taskbar at the bottom of the screen. Your PowerPoint presentation window should be open and active
  1. Click in the “Click to add text” placeholder area
  1. From the Home Ribbon, in the Clipboard group, select the Paste icon down arrow, use Destination Styles (S) icon
  1. Make the size of worksheet larger, so that it occupies lower portion of the slide. Move the mouse pointer to the small circle at the top left corner of the Excel data. Press and hold the mouse button and drag up and to the left to increase the side of the Excel worksheet data. Then move the mouse pointer to the bottom right corner. Press and hold the mouse button and drag down and to the right
  1. Save the presentation

Information: viewing your presentation

After a presentation has been created, you can view the presentation on your computer screenSelect Slide Show, From Beginning. As you view your presentation on screen, you may notice items that you want to change. To stop the presentation at any point, press the Esc key.

You can also print out your presentation in several different formats. When printing your presentation, you can select handouts, slides, outline view, and notes. The handouts option is very useful. You can have 2, 3, 4, 6, or 9 slides printed on a single page of paper.

Assignment #1: hands-on — viewing the slideshow, Slide Sorter

  1. Select Slide Show Ribbon, in the Start Slide Show group, choose the From Beginning or From Current Slide icon to begin the slide show

Note: In a moment, the first slide in your presentation displays on the screen. Sit back and watch the show. If you notice a problem with the presentation, press the Esc key to end the show and return to the Slide pane, make the desired changes, save the presentation, and then start the show again

Though your slides maybe in a different order, here is the content of your slides. Compare your slides to my slides, make changes where appropriate.

Click on View, Slide Sorter

  1. Add one last slide, your choice of layout, text, images, transitions, etc. Experiment, be creative
  1. Now let’s put your slide show slides in order!

Rearranging the Order of Slides in a Presentation (Using Slide Sorter View):

  1. From the View Ribbon, in the Presentation Views group, select the Slide Sorter view button

Note: A thumbnail of each slide displays.

  1. Drag and drop your slides so they are in this order

Information: animating text and graphic images, slide transitions

An animation (movement) effect can be added to slide text and graphics. You can animate the title of a slide so that it flies onto the screen or you can animate a graphic image so that swivels from side to side. These effects add visual interest to your presentation. You can have sound associated with the animation so that as the text or graphic image moves, a sound is heard. PowerPoint provides animations schemes, which are predefined visual effects for the title, text, and graphic images on a slide. An animation scheme can be applied to all slides in a presentation or you can select different schemes for each slide.

If your presentation will be viewed on a computer screen or projection system, you can control the method of moving from one slide to the next. The movement from one slide to the next slide is called a transition. You can set the same transition for all of the slides in your presentation or you can have a different transition for each slide.