Vertical Bridge Job Description

Job Title: /

Accounts Payable Supervisor

/ Date: / 2/22/17
Department: / Finance / Location: / Boca Raton
Reports To: / Accounts Payable Manager / FLSA Status: / Exempt

Purpose:

The Accounts Payable (A/P) Supervisor will be responsible for assisting the Manager in day to day oversight of the accounts payable team. This position will ensure invoice entry, coding, posting and payments are accurate and timely. Ensure that the team follows all Company policies and procedures surrounding the disbursement process. Support the operations group by accurately recording payables and disbursing funds on a timely basis. Build and maintain a scalable disbursement function.

Job Functions:

  1. Develop, implement and maintain A/P systems, procedures and policies to ensure timely processing of payments
  2. Ensure all vendors are paid per contractual terms and that inquires and payment issues are responded to in a timely manner
  3. Review and approve vendor invoices for data entry, GL coding and compliance with approval policies
  4. Review and post payment batches
  5. Organize and prepare ACH and check distributions
  6. Help supervise the A/P team and provide leadership to enhance the group’s performance
  7. Assist Managerwith monthly closing of financial records, month end accruals and related entries, prepare account reconciliations, and prepare and provide analysis to ensure accuracy and completeness of financial statements
  8. Assist with the maintenance and testing of internal controls, accounting policies and audit request as it relates to the accounts payable function
  9. Maintain 1099 filings and accuracy of vendor master file for 1099 reporting requirements
  10. Work closely with the accounting team and other departments throughout the organization
  11. Actively take part in the implementation of Concur expense report, imaging workflow processes
  12. Evaluate and improve disbursement function efficiency with technology or improved workflow
  13. Document relevant policies / procedures around the disbursements process. Keep updated
  14. Provide direction to staff along with written procedures and policies in adherence to company guidelines
  15. Integrate wire, EFT, and ACH disbursements into Concur Travel and A/P expense workflow
  16. Perform other tasks as assigned

Supervisory Requirements:

Assist in supervision of the Accounts Payable team. Prior supervisory experience required.

Working Conditions and Physical Demands:

Position will work directly from the corporate office with minimum travel.

High volume – fast paced – results oriented entrepreneurial environment

Education / Experience / Skill Set:

1.Bachelor’s degree in Finance or Accounting preferred or equivalent combination of education and experience in A/P or procurement

2.Minimum five years of A/P experience required

3.Minimum threeyears of supervisory/managerial experience with proven ability to lead, manage and develop a team in a high-volume A/P environment

4.Prior experience working with Dynamics AX, Great Plains or similar accounting system. Concur travel and A/P expense systems experience Preferred

5.Good knowledge of accounting practices, procedures and regulations governing accounting practices

6.Effective in an entrepreneurial culture, working independently and as part of a team

7.Excellent internal and external customer service skills

8.Strong detailed analytical skills, including advanced Excel skills including pivot tables and v-lookups.

9.Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.

10.Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.

11.Self-motivated; able to work independently to complete tasks and respond to department requests and to collaborate with others to utilize their resources and knowledge to identify high quality solutions.

12.Communication Skills – Ability to communicate effectively, professionally, and calmly with all staff, vendors, customers and all levels of employees in the organization.

13.Practical, results-oriented team builder with superior analytical, project management, and problem-solving skills

14.Highly regarded for integrity, ethics, flexibility, teamwork, professional excellence and interpersonal skills

15.Possess a strong work ethic, hands-on, and be enthused about working in a collaborative team environment

16.Have the initiative to get results

Vertical Bridge is committed to a policy of equal employment and will not discriminate against an applicant or employee. Vertical Bridge is an Equal Employment Opportunity Employer M/F/D/V.