South Dakota Student Nurses Association

SouthDakotaSNA

Executive Board Meeting

September 17, 2017

Augustana University

12:00 pm

  1. Call to Order by President
  2. Welcome by Augustana University
  3. Roll Call of Execute Board by Recording Secretary
  4. President: Liz Anderson-Dakota Wesleyan University, Mitchell – present
  5. First Vice President: Samantha Heeran-South Dakota State University, Brookings – present
  6. Second Vice President: Paige Kanaly-Mount Marty College, Yankton- present
  7. Treasurer: Charles Peters-South Dakota State University, Brookings– present
  8. Recording Secretary: Katie Merrill-Presentation College, Aberdeen – present
  9. Corresponding Secretary: Simone Rernleitner-University of Sioux Falls, Sioux Falls– present
  10. Nominations Chairperson: Mackenzie Brandt-Augustana University, Sioux Falls– present
  11. Website Administrator: Erin Bartling- Augustana University, Sioux Falls – present
  12. Resolutions Chairperson: Brinkley Lyon-University of South Dakota, Vermillion– present
  13. Resolutions Chairperson: Sage Fraser-University of South Dakota, Vermillion – present
  14. Community Health Chairperson: Kira Loftesness-South Dakota State University, Brookings - present
  15. Roll Call: Constituents
  16. Augustana College–present
  17. Dakota Wesleyan University: Mitchell–present
  18. Mount Mary College–present
  19. Presentation College–present
  20. South Dakota State University: Brookings–present
  21. South Dakota State University: Sioux Falls–not present
  22. South Dakota State University: West River–not present
  23. University of South Dakota: Vermillion–present
  24. University of South Dakota: Pierre–not present
  25. University of South Dakota: Rapid City–not present
  26. University of South Dakota: Sioux Falls–not present
  27. University of South Dakota: Watertown–not present
  28. University of Sioux Falls–present
  29. Declare a Quorum by Recording Secretary – The quorum has been met.
  30. Presidential Appointed Positions
  31. Parliamentarian: William Moffet-Presentation College, Aberdeen – present
  32. Convention Chair Person: Branden Boyd- University of Sioux Falls, Sioux Falls – present
  33. Refresh Parliamentary Procedure – Parliamentarian
  34. William Moffett - Presentation College, Aberdeen to give brief talk.
  35. Since William M. running late, deferred to President, Liz Anderson, to speak on behalf of William.
  36. Approval of Previous Meeting Minutes – April, 2017
  37. Simone R. – University of Sioux Falls: Made motion to approve previous minutes.
  38. Samantha H. – South Dakota State University: seconded motion.
  39. Approval of Today’s Agenda– September
  40. Mackenzie B. – Augustana University: made motion to approve today’s agenda.
  41. Kira L.-South Dakota State University: seconded motion.
  42. Treasurer’s Report
  43. Budget presentation and approval
  44. Brinkley W. - University of South Dakota: made motion to approve treasurer being able to present report.
  45. Paige K. - Mount Marty College: seconded motion.
  46. Bank Balances
  47. Checking - $6382.76
  48. Savings - $8873.14
  49. Current financial status- $15,255.90
  50. Waddell and Reed Mutual Fund – Unknown amount? Unable to find. Liz A., Dakota Wesleyan University, and Charles P., South Dakota State University, currently looking for amount.
  51. Optional scholarship- $250 scholarship. Each school donates $15 and each person donates $5. The committee of finance picks.
  52. Kira L. – South Dakota State University: made motion to discuss whether we want to award this scholarship.
  53. Paige K. – Mount Marty College: seconded motion.
  54. Discussion: President Liz suggested funding another student would be good or finding $15 from each school would be difficult. If the school does not put in the money, then they are not able to nominate a student to get this award. Each State board member will donate $5 and each constituent board will donate $15. Money will be sent to Charles to be put into a bank account. Has not been done since 2013. Not done in the past because applications for outstanding nursing award and this scholarship were very similar.
  55. Liz A. – Dakota Wesleyan University: makes motion to not fund the Noami Jackson award for 2018.
  56. William M. - Presentation College: seconded motion.
  57. Motion passed.
  58. Old Business
  59. Resolution Idea-Brinkley & Sage
  60. Pain scales for non-English speaking patients.
  61. Found a booklet from University of Texas for pain scale.
  62. Still working on the topic after having to change the subject.
  63. Resolution due date: January 15th
  64. Vote on resolution at state convention this year in 2018.
  65. Promoting website – Erin Bartling
  66. NCLEX questions?
  67. Posting on Facebook page. Actual website does not have a lot of traffic. Has been getting feedback.
  68. Minutes, bylaws, policies, and convention updates
  69. Needs minutes from last meeting and this meeting for website to post.
  70. Need state convention dates for website.
  71. Add midyear and national convention
  72. Midyear- in San Diego; Need dates: November 2-5th.
  73. National Convention dates for website: April 4th-8th.
  74. Adding internship/job opportunities
  75. Received job opportunities and internship emails. Has updates on the website regarding these topics.
  76. Additional ideas
  77. Passed out rubric with nursing scholarships.
  78. Wanting to update so it is not such an English paper format.
  79. Liz wants to update the website scrapbook. Wants Simone to reach out and upload pictures from chapters for everyone to use as a resource. Paid advertising of our Facebook and website is an option. State Board members can share the NCLEX questions posted every Sunday.
  80. Convention Report from Branden Boyd
  81. Convention Date: February 23 and 24th.
  82. Meeting date: February 22nd @ the McDonalds center.
  83. Theme: Public Health withemphasis on disasters with a poverty simulation.
  84. Keynote Speaker: Still lining up but do have ideas.
  85. Convention Committee
  86. Delegating tasks to members.
  87. Open to feedback from the State Board members about dates available.
  88. Thinking about having half the group in the morning listen to speakers and the other half do the poverty simulation and then just flip flop the groups. Planning on running it twice in the day. Everyone will have opportunity to participate, if ran twice.
  89. Outstanding Student Nurse – Host school for convention
  90. Local chapters showcase at State Convention?
  91. Asking USF.
  92. Local showcase takes away from USF convention
  93. Star local chapter- will have a showcase of local chapter’s pictures.
  94. Erin will receive emailed pictures and then we can make a showcase as a state.
  95. Erin and Simone to work on this project.
  96. Convention Binder Destruction motion needed
  97. Aka: old information from binder removed
  98. Motion to clear out everything that was junk in the convention book. Only keep what is necessary.
  99. William M. - Presentation College: made motion to destroy unnecessary information from old state book.
  100. Charles P. - South Dakota State University: seconded motion.
  101. Motion Passed.
  102. Bylaws Update – 2nd VP
  103. New ideas, does everyone have a copy of the updated bylaws?
  104. Liz wants to differentiate between the five members in the bylaws.
  105. National Bylaw states: must have 10 or more members enrolled as a NSNA member.
  106. Wants them to register with the national membership to clarify the bylaw.
  107. If you have 5 registered SNA members, you will be considered a constituent and an extra vote for every 10 registered SNA members.
  108. Charles P. – South Dakota State University: made motion toamend bylaws article III, sectionX , IB to say membership will be composed of 5 SNA members.
  109. Erin B. – Augustana University: seconds motion.
  110. Motion passed.
  111. Samantha H. – South Dakota State University: made motion toamend bylaws Article III, section C, IV to say that one extra vote for every 10 registered SNA members.
  112. McKenzie B. – Augustana University: seconds motion.
  113. Motion passed.
  114. Name change clarification in bylaws.
  115. Samantha H. to talk about.
  116. William M. – Presentation College: made motion to amend polices and procedures X, C, II, D.
  117. Kira L. – South Dakota State University: Seconds motion.
  118. Include school name, summary of activities, and date.
  119. Brinkley L. – University of South Dakota: mademotion to table this amendment.
  120. Sage F. – University of South Dakota: seconded motion.
  121. Paige K. – Mount Marty College: made motion to amend article X of policies and procedures.
  122. Mackenzie B. – Augustana University: seconds motion.
  123. Brinkley L – University of South Dakota: made motion to omit Article VI, Section VIII of the bylaws.
  124. Simone R. –University of Sioux Falls: Seconds motion.
  125. Motion passes.
  126. Local Chapter Reachout-Simone
  127. Simone has contacts from each school. Needs minutes from last meeting to send out. Confusion regarding whether local boards and advisors should come to the meeting.
  128. New Business
  129. Fundraising-Kira Loftesness
  130. Shirts- PowerPoint of t-shirt ideas. Will narrow down to about 3 designs that she will take to the graphic designer.
  131. Logo- Not able to do a logo with all the schools on it because of costs and ownership of logos.
  132. Socks- $8 per pair; we get $4 for profit. Will sell at state convention and take to national to convention.
  133. Will decide at the next meeting what we want to order.
  134. Scholarships-Mackenzie Brandt
  135. Leadership and Florence Nightingale Scholarship
  136. Will table until next meeting.
  137. Mackenzie B. – Augastana University: makes motion to table the rubric until next meeting.
  138. William M. – Presentation College: seconds.
  139. Star Chapter Award-Samantha Heeren
  140. NSNA Midyear Convention: San Diego, CA November 2-5
  141. Online registration: October 17 due date (latest)
  142. Interest: Resolutions chairs will need to get approved amount of money.
  143. Reach out to Charles and Liz by the 30th of September for midyear and nationals.
  144. Constituency Status
  145. Volunteer Activity Ideas for Upcoming Meetings –Kira
  146. Contact Kira if any ideas.
  147. Community service after this meeting.
  148. South Dakota SNA excellence in writing award
  149. Article XI
  150. State board member to overview seeing this. Come with rubric to the next meeting.
  151. McKenzie said she would take over this project.
  152. Standing committees
  153. Must have state board head the board.
  154. Choose which ones we want.
  155. Decide on October 22nd which committee we would like to have.
  156. Must run like state meeting and have minutes sent to Katie M, the recording secretary.
  157. SDNA Convention
  158. October 1st and 2nd.
  159. Invited all of us to attend.
  160. Will have a SDNA in attendance at next meeting.
  161. Registration fee is $50.
  162. Inform local chapters.
  163. Announcements
  164. Next meeting isOctober 22 at noon at University of South Dakota, Vermillion. Details will be emailed at a later date and posted to Facebook group page.
  165. Motion to Adjourn
  166. Mckenzie B. – Augustana University: makes motion to adjourn the meeting
  167. Erin B. – AugustanaUniverstiy: seconds.