Title:Advisor, Planning & Reporting

Title:Advisor, Planning & Reporting

Group:Partnering for Outcomes

Reports to:Team Leader, Planning & Reporting

Location:National Office

Direct Reports:Nil

Budget:No

OUR ORGANISATION

About us / OrangaTamariki—Ministry for Children is a new Ministry dedicated to supporting any child in New Zealand whose wellbeing is at significant risk of harm now, or in the future. We also work with young people who may have offended, or are likely to offend. Our belief is that in the right environment, with the right people surrounding and nurturing them, any child can, and should flourish.
Our vision / Our vision is: New Zealand values the wellbeing of tamariki above all else.
Our purpose / Our purpose is: To ensure that all tamariki are in loving whānau and communities where orangatamariki can be realised.
The OrangaTamariki way / We’re introducing a new way of doing things. A way of looking at the world that guides everything we do:

Our core outcomes / Our core outcomes are:
-All children and young people are in loving families and communities where they can be safe, strong, connected, and able to flourish.
-Improved outcomes for all children, especially tamariki and rangatahi Māori.

POSITION PURPOSE

The purpose of the role is to provide high quality written and verbal information and advice based on regional and national reporting data, community and provider knowledge and service insights that assist with strategic investment planning.
This role is part of a team that includes Senior /Advisors who report to the Team Leader Planning. The Planning work stream works closely with the Strategic Investment, Service Development and Contract Development teams.

KEY ACCOUNTABILITIES

Key Result area / Key Accountabilities
Investment Planning and Advice
Analysis and Research
Information and Support / -Interface with Partnering for Outcomes and other Ministry business lines to develop a robust investment strategy.
-Collate and analyse information to inform investment planning decisions
-Contribute to the production of the consolidated Investment Plan, and evaluate the process for improvement
-Contribute to the development and coordination of planning processes by providing effective planning and reporting advice based on monitored and measured information
-Ensure all information communicated enables partnering for outcomes to identify and meet the needs of communities and national providers
-Identify, clarify and review internal and external stakeholder needs
-Analyse results and reports on opportunities and risks and convey to stakeholders where appropriate
-Collate, interpret and synthesise data and information and makes recommendations as appropriate
-Providing analysis and advice as requested onOrangaTamariki strategy, framework and processes
-Assist in problem solving to ensure that results are consistent with process and desired outcomes
-Assist in problem solving to ensure that results are consistent with process and desired outcomes
-Professional guidance to stakeholders through the development of best practice operational policy, planning and techniques for investment planning.
-Provide sound and logical advice, information and support to regional staff as requested
-Respond appropriately to requests for information or services
-Review and update reports and memos as required.
-Write regular and ad hoc reports, as appropriate
Relationship Management / -Establish and maintain effective inter-personal relationships with partnering for outcomes internal and external stakeholders
-Develop internal networks to ensure that full engagement takes place and that processes are well understood, particularly by those who are responsible for funding/contract management
-Ensure communications are easily understood and fully disseminated and all relevant senior managers/managers are fully updated and made aware of any risks to the Ministry
-Understand the Ministry’s commisioning and processes and represent this view when engaging with stakeholders, including sector representatives

Team and Individual Performance

-Develop and maintain open working relationships with colleagues

-Take accountability with the team for the quality of work produced

-Share information and ideas with the team

-Participate in national projects/initiatives as required

-Implement policies, strategies and programmes to achieve the Ministry’s strategic direction

-Maintains a good overview of Community Investment activities and is able to use this knowledge as a part of their day-to-day work in gathering and reporting information

Being part of the OrangaTamariki team / -Actively and positively participate as a member of the team
-Proactively look for opportunities to improve the operations of OrangaTamariki
-Perform any other duties as needed by OrangaTamariki
-Comply with and support all health and safety policies, guidelines and initiatives
-Ensure all incidents, injuries and near misses are reported into our H&S reporting tool
-Comply with all legislative and regulatory requirements, and report any breaches as soon as they become known
-Adhere to all OrangaTamariki procedures, policies, guidelines, and standards of integrity and conduct
-Commitment to the Treaty of Waitangi and respect and incorporate these into your work.

KEY RELATIONSHIPS

Internal / -Partnering for Outcomes staff and leadership team
-Other Community Investment staff and Managers
-Regional Managers and staff
-Key contacts in MSD groups
External / -Non-Government Organisations (NGOs)
-Operational staff of other government agencies across the social spectrum
-Project specific focus groups

QUALIFICATIONS & EXPERIENCE

Qualifications / -A relevant tertiary qualification or equivalent operational experience is desired
-Good computing typing skills and competency working with Microsoft Office software
Knowledge and Experience
Competencies / -Experience in and knowledge of the public sector reporting processes, with an understanding of the processes required to meet these requirements
-A broad understanding of the work of partnering for outcomes, and the social development policy issues and direction which underpin the work of a commissioning framework
-Understanding of investment planning and contracting
-Demonstrated ability to produce quality work to deadlines, and under pressure
-Sound knowledge of information gathering and reporting processes, with an appreciation of how best to apply such processes to the work of partnering for outcomes
-Demonstrated ability to build and maintain networks and relationships, both internally and externally
-Confidence in the use of computer software used in compiling and presenting information and reports, with the ability to use numbers, statistics and visuals to represent data as appropriate
-Excellent interpersonal skills
-Excellent relationship management
-Excellent communication skills
-Strong organisational skills
-Demonstrated analytical skills
-Exercises sound judgment and the ability to demonstrate initiative
Other requirements / -Willing to travel to fulfil job requirements

Position Description –Advisor Planning and Reporting1