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MINUTES
OF THE
MEETING
OF
INGLEBY BARWICK TOWN COUNCIL
HELD ON
WEDNESDAY 21ST SEPTEMBER 2011
AT
INGLEBY BARWICK COMMUNITY HALL
HARESFIELD WAY
INGLEBY BARWICK
PREPARED BY
Councillor David Birdsall
INGLEBY BARWICK TOWN COUNCIL
Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 21st September 2011 at 7.00 p.m.
PRESENT: Chairman/Town Mayor: Councillor David Sanderson.
Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington
Councillors: David Birdsall, Gary Corr, Gillian Corr, Linda Dixon and Ross Patterson
OFFICER:
IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East
Ward Councillor Ken Dixon Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West
Ward Councillor David Harrington Ingleby Barwick East
Police: PC Fleet and PC Spring
Enforcement:
Clare Peadon ASB:
6 Member(s) of the public were present at the meeting.
The Chairman Councillor David Sanderson welcomed all present to the September 2011 Meeting of Ingleby Barwick Town Council.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Town Councillors:
Tom Bowman
Philip English
Jean Kirby
Denise Powell
Apologies were also received from or on behalf of Ward Councillors
David Harrington Ingleby Barwick West.
73.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS.
All Town Council Members present declared a personal/non prejudicial
interest in the following item on the agenda, as the Town Council are
custodian trustees of Ingleby Barwick Community Hall:
Agenda item no. 8 - Proposed Youth Facility, Ingleby
Barwick.
Councillor Ross Paterson declared a personal/non prejudicial interest in the following item on the agenda, as he director of the BO2SS group.
Agenda item no. 9 - Secondary School provision Ingleby Barwick, Proposed Free School.
Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he is Ward Councillor on Stockton Borough Council
Agenda item no. 15 - Consultation documents (various).
Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as a member of the Stockton Borough Council Planning commitee
Agenda item no. 19 - Planning Applications.
No further interests were declared.
74.11-12 MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN
COUNCIL HELD ON WEDNESDAY 20TH JULY 2011. AFTER
CONSIDERATION, TO APPROVE THE SIGNATURE OF THE
MINUTES BY THE PERSON PRESIDING AS A TRUE AND
ACCURATE RECORD.
The Minutes of the Meeting held on 20th July 2011 were considered.
IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.
75.11-12 PUBLIC PARTICIPATION.
A period of 10 Minutes to be designated for public participation.
The following matters were raised:
Fouling of property on Sober Hall with discarded cherry stones from neighbouring cherry trees. The trees are situated in the centre of a traffic island and during this time of the year birds carry cheery stones the small distance from the island to the neighbouring properties, causing damage to cars, guttering and gardens.
IT WAS RESOLVED that Councillor Patterson would send on email to the Care in Your Area helpdesk and ask for comment, and possible solutions to the issue.
A play area / open space in Sober Hall is not being maintained.
IT WAS RESOLVED that Councillor Patterson would investigate this and report back at the next meeting.
76.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.
The Police representative present reported that criminal activity was low,
with 25 crimes in total since the last report. The general trend is also downwards. The major incidents this month were thefts from the new Hazeldene development building site, including some large plant items.
PC Fleet passed on the news that he would be moving areas and will be handing over to PC Julie Spring (present). The Town Council thanked PC Fleet for his service over the past 3 years and wished him well in his new area.
Cllr Patterson raised the issue of speeding motorists and the recent fatal accidents on Ingleby Barwick and involving Ingleby Barwick residents.
Cllr Gillian Corr raised the issue of illegal parking around the entrance to the schools on Ingleby Barwick. Both the Police representative and the enforcement officers present commented that this is high on their list of priorities and they continue to educate drivers over the dangers of parking in such positions to themselves, their children and others.
77.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE.
The enforcement service representative gave an update on the issues since the last report. Previous it had been requested to have the call out statistics split to see where the most resources had been deployed. The representative reported that the information was not recorded in a way that allowed this analysis, but as from this month the incidents were being recorded so location of the incident could be more precisely determined.
The current priorities for the team are illegal parking, littering and dog fouling.
Representatives of the ASB team also gave a description of their call out procedure and confirmed that the monthly report they produce is seen by the councilors.
The Enforcement and ASB representatives were excused from the meeting at this point.
78.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD
ON 20TH JULY 2011.
No matters arising were raised.
79.11-12 PROPOSED YOUTH FACILITY, INGLEBY BARWICK.
No update was available further to the Stockton Borough Council press release.
80.11-12 SECONDARY SCHOOL PROVISION INGLEBY BARWICK - PROPOSED 'FREE SCHOOL'.
Councillor Paterson reported that notification of the DfE’s decision was due at the end of this month.
81.11-12 SEAMER WIND FARM COMMUNITY FUND - To consider the information provided in the 'letter of understanding' and also representation at the meeting scheduled to take place on Tuesday 11th
October 2011.
IT WAS RESOLVED that Councillor Sanderson would contact
Councillors Tom Bowman and Phillip English, to see if they would
again represent the Council.
IT WAS RESOLVED that Councillor Gillian Corr would discuss with the other Ward councillors the issue of the Broadview Energy community fund split and report back to the Town Council at the next meeting.
82.11-12 PROPOSED DROPPED CROSSING, FELBRIGG LANE, INGLEBY
BARWICK - The Town Council to give consideration to a financial contribution.
Decision Required: Agreed paying the £150 contribution towards the installation of the drop crossing point.
83.11-12 ROAD SAFETY CONCERNS, ROUNDHILL AVENUE, INGLEBY
BARWICK - To give consideration to road safety concerns.
Ward Councillor Dixon reported that the road had been inspected by Stockton Borough Council and there were no issues with. The accident record of that stretch of road was also reported to be very good.
PC Fleet added that Ingleby is unique in that the roads coming into the estate are fast dual carriageways and that the transition distance between 50 mph and 30 mph is very short.
84.11-12 TS17 YOUTH CHOIR - To give consideration to pursuing the proposal.
IT WAS RESOLVED that Councillor E. Harrington would get an update for the next meeting.
85.11-12 COMMUNITY FACILITIES/ACTIVITIES/EVENTS - To give consideration
to the following facilities/activities/events:
(a) War Memorial
IT WAS RESOLVED that Councillor Gillian Corr would get an update for the next meeting.
(b) Notice Board
There has been some dialogue with Tesco with regards to siting a community notice board inside their store.
IT WAS RESOLVED that Town Clerk would follow this up.
(c) Mayors Sunday Service
The next service would usually be in 3- 4 weeks
IT WAS RESOLVED that Councillor Sanderson would enquire about organizing the next service.
(d) Remembrance Sunday
No comments made.
(e) Christmas Event
Councillor Gillian Corr updated the council with the plans. Volunteers are still required if the event is to go ahead. It was discussed that other town councils outsource the organizing of such events and maybe this is something we should consider.
The issue of a Christmas tree was raised, in recent years the cost has been prohibitive.
IT WAS RESOLVED that Councillor Sanderson would contact Yarm Town Council and see how much their tree cost and where they sourced it from.
(f) Queen's Diamond Jubilee
To be discussed at the January town council meeting
(g) Ingleby Charity Fun Run
Ward Councillor Dixon reported that the fun run was possible but it needed some more volunteers to help organize it.
IT WAS RESOLVED that a request for volunteers would be put in Gossip magazine this month.
86.11-12 CONSULTATION DOCUMENTS:
(a) Stockton-on-Tees Borough Council, Consultation on the Core
Strategy Review Issues and Options 'Planning for Housing' Document - To give consideration to the Town Council's comments on
the consultation document. (Comments Required by 23rd September 2011)
IT WAS RESOLVED that the following comments be forwarded by
Councillor Sanderson to SBC
We do not feel we could comment on specific other sites in the Borough, and should only comment on Ingleby Barwick where we all live and therefore have a valid opinion.
· We feel the number of houses to be built should be spread throughout the Borough and not all on one site. We feel this would ensure building is then were it would be most needed.
· We would only consider a small number of houses on Ingleby Barwick ifthey wereto come with extensive community facilities which Ingleby Barwick is sadly lacking.
· We are also very concerned about increase in Traffic issues which may occur with more development on Ingleby Barwick; this concern has also been raised by residents with some of our Councillors.
(b) Stockton-on-Tees Borough Council, Consultation on the Borough Wide Car Parking Strategy Stockton-on-Tees - To give consideration to the Town Council's comments on the consultation document.
(Comments Required by 30th September 2011)
IT WAS RESOLVED that the following comments be forwarded by
Councillor Sanderson to SBC.
To encourage residents to use the Town Centres more, parking
should be free, and to extend the parking charges through out
the Borough should be discouraged.
(c) Stockton-on-Tees Borough Council, Consultation on Sex Establishment Licensing Policy - To give consideration to the Town Council's comments on the consultation document.
(Comments Required by 30th September 2011)
No comments given.
(d) North Yorkshire Minerals and Waste Development Framework -
Minerals Core Strategy Issues Consultation and Waste Scoping
Consultation - To give consideration to the Town Council's comments on the consultation document. (Comments Required by 30th
September 2011)
No comments given.
(e) Communities and Local Government, Consultation on Local
Planning Regulations - To give consideration to the Town Council's comments on the consultation document.
(Comments Required by 7th October 2011)
No comments given.
(f) Communities and Local Government, Consultation on Draft National Planning Policy Framework - To give consideration to the Town Council's comments on the consultation document.
(Comments Required by 17th October 2011)
IT WAS RESOLVED to discuss this at meeting on the 12th of October.
(g) The 2013 Review of Parliamentary Constituencies in England - To give consideration to the Town Council's comments on the proposals.
(Comments Required by 5th December 2011)
IT WAS RESOLVED to discuss this at meeting on the 12th of October.
87.11-12 CLEVELAND LOCAL COUNCILS ASSOCIATION, MEETING 7TH SEPTEMBER 2011 - To receive a report back.
IT WAS RESOLVED that Ward Councillor Harrington will bring an update to the council at the next meeting.
88.11-12 PARISH COUNCIL LIAISON FORUM, MONDAY 12TH SEPTEMBER 2011 - To receive a report back.
Councillor Patterson reported that he had attended the discussion about cuts to children’s services on Ingleby Barwick, there were no comments recorded.
There was also discussion about cuts to the planning department.
IT WAS RESOLVED that the clerk would continue to print out and distribute the planned applications as usual.
89.11-12 FINANCE:
(a) Town Council Current Balance Sheet.
The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves £134,871.77, a copy of which is held on the Town
Council file.
(b) Accounts due for Payment.
The following direct debits have been collected and are shown on the financial statement as paid and therefore not included in the balance:
July 2011 - £ 20.42 Orange Broadband
July 2011 - £ 15.17 PC and Monitor cover
August 2011 - £ 20.42 Orange Broadband
August 2011 - £ 15.17 PC and Monitor cover
September 2011 - £ 20.42 Orange Broadband
September 2011 - £ 15.17 PC and Monitor cover
IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid.
The following accounts had already been paid. They are shown on the financial statement as paid and therefore not included in the balance:
Clerks Salary July 2011
Clerks Tax and N.I. Contribution July 2011
Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution July 2011
Clerks Salary August 2011
Clerks Tax and N.I. Contribution August 2011
Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution August 2011
Konica Minolta - Photocopies £ 112.24
Siemens Lease of Copier £ 160.29
George Robinson - Rent for Office August 2011 £ 250.00
Ingleby Barwick Community Hall - Use of Hall
June 2011 £ 17.50
BT Telephone Bill dated 19/07/11 £ 92.01
George Robinson - Rent for Office September 2011 £ 250.00
Ingleby Barwick Community Hall - Use of Hall
July 2011 £ 17.50
IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid.
IT WAS RESOLVED that the Town Council approves the following accounts for payment:
Clerks Salary September 2011
Clerks Tax and N.I. Contribution September 2011
Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution September 2011
Reimbursement to Clerk:
Norton Anti-virus £ 59.99
Garden Competition Trophies £ 30.00 £ 89.99
BDO LLP £ 660.00
Cllr T.W. Bowman - Reimbursement for Garden
Competition 2011 Posters and Certificates £ 20.00
S.B.C. I.B. Enforcement Quarter 2 £ 13,609.20
(c) External Audit Report - Annual Return
Annual Return to be Approved - Audit completed.
(d) Quarterly Check on Bank Reconciliation
To be completed by Cllr Bowman.