VANCE WAREHOUSE

CONTACT: JOHN LIBS ** PH: 1-205-561-2233 **

GENERAL INSTRUCTIONS FOR SENDING ASN’S FOR VANCE

  • ASN’s for Vance should be sent several times throughout the day, and John Libs will call several times throughout the day for specific ASN’s.
  • Log into Viaduct and go to EDI Menu in the Warehouse Menu.
  • From EDI menu, run each of the following numbers.
  • “#1”
  • Map Flat File to EDI in Trusted Link if there are items present.
  • “#10”
  • Map Flat File to EDI in Trusted Link if there are items present.
  • “#11”
  • Map Flat File to EDI in Trusted Link if there are items present.
  • “#12”
  • Map Flat File to EDI in Trusted Link if there are items present.
  • “#13”
  • Map Flat File to EDI in Trusted Link if there are items present.
  • “#14”
  • Map Flat File to EDI in Trusted Link if there are items present.
  • From Trusted Link complete a send/receive for both IBM/MyMailbox and EDIFACT.
  • Running all numbers will clear out all ASN’s for Vance. This process is identical to sending ASN’s for Huntsville.

______INDIVIDUAL EDI INSTRUCTIONS______

COTTONDALE –(THEMALS & INTERIORS FOLDER (T&I))

  • New DELJITs will come in daily, and will ship as an entire set.
  • This should be daily.
  • Use only newest DELJITs, and send the old DELJITs to OLD VANCE folder.
  • Map EDI to Flat File using the entire group of DELJITs
  • Pull in to Vance Viaduct in EDI Menu using “#7”
  • Check with Todd Lackey if no new DELJITs.

DELVAN-IN

  • Todd Lackey is working on these, and until further notice, do not do anything except file them.
  • Highlight from inbox and move to “Delphiout and Delvan-in” folder in Trusted Link

DELPHI OUT

  • These are the only
  • 856 DELPHIOUT documents need to be pulled in whenever they come in.
  • These will come in very sporadically.
  • Highlight documents and send to the Delphiout and Delvan-in folder in Trusted Link.
  • From their folder, highlight and Map EDI to Flat File.
  • Pull into Vance Viaduct EDI menu “#3”
  • It won’t always look like it did anything, but these documents are for internal receiving at Vance.

JCI SEAT (Johnson Control Incorporated)

  • You should receive these documents weekly, although they could come more frequently.
  • You will pull in orders daily. They will have a set of three part numbers, and use only the latest set of part numbers. You will reuse this
    set until a new one arrives.
  • Select all three and Map EDI to Flat File.
  • On Vance Viaduct EDI menu run “#8”.
  • When you send ASN’s, you will use EDI MENU “#13”and “#1”

VANCE – REH

  • This EDI is no longer used, and can be deleted.

VANCE –MBN – SERVICE

  • This EDI is no longer used, and can be deleted.

VANCE MBN (Mercedes)

  • You should receive new EDI during the day, wait for new EDI. This will come sometime around 11:00am – 1:00 pm.
  • Map EDI to Flat File and immediately pull into Vance Viaduct using EDI Menu “#5”
  • You will receive these files daily, and if you do not, notify Todd Lackey
  • When you send ASN’s you will use EDI Menu “#10” and EDI Menu“#1”

VANCE-BROSE-ZZ

  • You will receive new EDI throughout the day, and you will use the newest EDI for each part number.
  • When new 830’s come in, highlight all and send to the Brose folder.
  • Leaving the most recent on top, highlight and then resort the documents by “Doc Num 2”.
  • Sort through highlighting any duplicate part numbers, and deselecting the newest ones.
  • The entire folder should be highlighted and the Map EDI to Flat File.
  • Pull in orders on Vance Viaduct EDI Menu “#6”
  • When Sending ASN’s you will use EDI Menu “#11” and “#1”

MIG

  • New EDI will come in for MIG once a week, but if it comes in more often, just use the latest EDI.
  • There will only be one document for MIG, and they will send a replacement, so there should only be one EDI for them ever.
  • Pull in orders for MIG on Wednesday.
  • When sending ASN’s, you will use EDI Menu “#1”.

VANCE – FNG (Flex – N’ Gate)

  • Flex N Gate will normally resend EDI once a week, and have always sent three documents.
  • ON Wednesdays, highlight all three documents and Map EDI to Flat File
  • Pull into the Vance Viaduct using “#9”
  • When sending ASN you will use “#1”

VANCE – DEJ (Decoma)

  • EDI for DEJ will normally come in with Flex-N-Gate, about once per week, in a set of three.
  • ON Wednesdays, highlight all three documents and Map EDI to Flat File
  • Pull into the Vance Viaduct using “#9”
  • When sending ASN you will use “#1”

NIGHTLY- AFTER ALL RECEIPTS ARE IN

  • Be sure to send ASN’s as well, following the Vance ASN procedures.
  • MENU #4 TO SEND 861’S - RECEIPT ACKNOWLEGEMENT
  • MENU #2 TO SEND 846’S – NIGHTLY DOCS

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