Freeburg Area Library District
Board of Trustees MeetingMinutes
26May2015
Walk-through of Grounds and Building
The Library Board and Director conducted the annual “walk-through” of the library’s building and grounds noting areas needing attention.
Regular Board Meeting
Roll Call:The regular meeting of the Freeburg Area Library District Board of Trustees was called to order at 7:25 p.m. by President Vicki Helms. Roll Call: Dora Becker, Terry Groth,Vicki Helms, Ron Stellhorn,and Holly Zipfel. Five present, none absent. Newly elected trustees, Tracey Drennen- Alexander, and Heather Humphries were also present. DirectorKristin Greenwaspresent.
The incumbents and new trustees were sworn in as Library Trusttees.
Reorganization of the Board:
Holly made a motion to elect the slate for President (Vicki Helms), Vice-President (Terry Groth), and Treasurer (Dora Becker). Ron seconded. Four ayes, three abstain, no nays, motion carried.
Dora made a motion to nominate Holly Zipfel for Board Secretary. Terry seconded. Six ayes, one abstain, no nays, motion carried.
The library committees were re-organized. The committess are:
Finance: Dora Becker, Tracey Drennen- Alexander, Terry Groth, Vicki Helms
Policy: Tracey Drennen-Alexander, Holly Zipfel, Vicki Helms
Building & Grounds: Terry Groth, Ron Stellhorn, Vicki Helms
Personnel: Ron Stellhorn, Dora Becker, Heather Humphries, Vicki Helms
Publicity: Holly Zipfel, Heather Humphries, Vicki Helms
Minutes:Ronmoved to approve the minutes of the regular meeting. Hollyseconded. Seven ayes,no nays, motion carried.
Treasurer's Report:The report was reviewed.
Monthly Bills:Hollymade a motion to approve the payment of all bills. Dora seconded. Roll call: Tracey Drennen-Alexander- Aye, Dora Becker - Aye, Terry Groth - Aye, Vicki Helms - Aye, Heather Humphries - Aye, Ron Stellhorn - Aye, and Holly Zipfel - Aye. Seven ayes,no nays, motion carried.
Director’s & Youth Services Reports: The written reports were presented.
Correspondence:
Unfinished Business:
1)Kristin presented her proposed new staff schedules. After some discussion, Terry moved to adopt the new staff schedules as of July1st. Holly seconded. Roll call: Tracey Drennen-Alexander- Aye, Dora Becker - Aye, Terry Groth - Aye, Vicki Helms - Aye, Heather Humphries - Aye, Ron Stellhorn - Aye, and Holly Zipfel - Aye. Seven ayes,no nays, motion carried.
New Business:
1) The Board reviewed the “walk-through.”
2) Kristin announced that a new law has gone into affect requiring Board of Trustees be contacted through email on our website. She suggested that the Board set up a universal gmail account. She offered to set-up and monitor this account. After some discussion, the board agreed this was the appropriate action.
3)Non-Resident Library Card FY2015-2016: Dora moved to continue the Non-Resident Library Card cost at $125.00 per year. Terry seconded. Roll call: Tracey Drennen-Alexander- Aye, Dora Becker - Aye, Terry Groth - Aye, Vicki Helms - Aye, Heather Humphries - Aye, Ron Stellhorn - Aye, and Holly Zipfel - Aye. Seven ayes, no nays, motion carried.
4)Dora mentioned that the finance committee will be meeting in June to discuss the FY2015-2016 working budget. The actual date is to be determined.
Adjournment:
Terrymoved to adjourn the meeting at 8:30 p.m. Hollyseconded. Seven ayes, no nays, motion carried.
Kristin Green, Acting Secretary