/ IWAS Committee Electric Wheelchair Hockey (ICEWH)
Sport Section of the IWAS
The international Electric Wheelchair Hockey movement
/

Checklist to organise a Competition

The following checklist is supplied to organise an IWAS/ICEWH Competition and can be used

as bid information document (stage 1 and 2).It does not represent an agreement or contract.

Please send the filled in list (as far as possible) to

IWAS: with cc to ICEWH:

Name of Event(s) / IWAS Electric Wheelchair Qualification Tournament 2015
Dates
Nation, HostCity

Signed as an official document:

IWAS Member Organisation: / Signature
Postal Address:
Place and Nation:
Contact Person: / Stamp
Position / Function:
Email address:
Website:
Telephone number:
Fax:
Local Organising Committee / Signature
Contact Person:
Email address:
Telephone number:
GENERAL ORGANISATION
Global Program Team Delegations: Arrival Day:
(Dates) Day(s) of Control:
Practice Days:
Opening Ceremony:
Match Days:
Final Day:
Closing Ceremony:
Departure Day:
Number of nights:
(Incl. arrival day, control days and departure day):
Expected nations and number: / 3 – 5 nations
Maximum number of membersper Team Delegation: / 26
Maximum number of Team Delegations:
Minimum number of Team Delegations: / 2
Confirmation Date:
(needs to be at least 12 month before the event)
Entry Date (with 30% payment):
(needs to be at least 7 month before the event)
Registration Date (with 70% payment):
(needs to be at least 2 month before the event)
Participation Fee (per member of the Team Delegation):
Sanction Fee:
(to be paid with full bid) / £ 200 = about € 235(1 time)
Capitation Fee (per member of Team Delegation): / £ 40 = about € 47 (per member)
Are financial incomes / resources expected?
Are sponsorship, merchandising etc. expected?:
Is the estimate balanced?
Will a logo be used?
Will a website be used?
Will National flags and anthems be arranged?
Will liability insurance be arranged?
Hosting Services (for each Team Delegation, Officials and Delegates): will a sufficient number of volunteers be arranged?
Match Secretariat systems and capacity:
(results services, match table people).
Will a sufficient number of volunteers be arranged?
Communication System between OC and ICEWH: / By email
Will sports injury clinic services (First Aid, Hospital, Physiotherapy) be available?
i. at the accommodation
ii. at the sports venues
iii. other (where?)
Describe the type of medical service available in both sport and accommodationfacilities:
Will accommodation & board be available for visiting medical teams?
Will staff be available to assist the Anti-Doping Team as might be required?
Name WADA approved national laboratory that will be used:
Classification venue (location & distance):
Classification Date(s):
(at least1Day of Control and 1 in-competition-observationday)
Will staff be made available for administration assistance to Classifiers, if necessary?
Will a Technical Room (space to repair equipment) be available? Where?

RULES & REGULATIONS

Shall be played by the ICEWH Game Rules?
Shall be played by the ICEWH Competition Regulations?
Shall be organised by the ICEWH Organisers Regulations?
Shall anti-doping control be according the WADA guidelines?
COMPETITION HALL(S)
Name:
Address:
Place:
Telephone number:
Website:
Type of competition hall (sports hall, sports arena, other type):
Distance from hotel accommodation:
Is the competition hall wheelchair accessible?
Are at least 2 accessible toilets available?
Will a First Aid / Anti-Doping Control Room(s), containing an accessible toilet available?
Are at least 4 Changing Rooms for Team Delegations available?
Is a Changing Room for Officials available?
One for men + one for women?
Is an Officials Room available (min 10 persons)?
Is a Press Conference Room available?
Is a Media Room available?
What facilities will be available to the media?
Will a General / Match Secretary Office (with telephone, computer(s), printer, copy machine and other office equipment) be available?
Is high speed internet connection available?
Is a cafeteria available?
Number of spectator seats:
Is spectator’s capacity for wheelchair people sufficient?
Dimensions of the competition hall(s):
Number of competition playing areas:

(Min. length of 32 m. and min. width of 22 m. per playing area).

Is the height of roof above playing space min. 5m?
Present floor type (eg wood, synthetic):
(in case of different halls the floor type shall be equal)
Is the floor completely flat?
Is a central (electric) scoreboard available?
Will boarding’s of 20 cm height be available?
Will goals of 20 cm height and 2,50 in width be available?
Will 2 goals + 2 reservegoalsbe available?
Are a sufficient number of electricity sockets available for each team?
Is security system present and clear?
PRACTICE HALL(S)
Name:
Address:
Place:
Telephone number:
Website:
Type of practice hall (sports hall, sports arena, other type):
Is the practice hall wheelchair accessible?

Is at least 1 accessible toilet available?

Distance from the accommodation:
Number of practice playing areas at each hall:

(min. length of 29 m. and min. width of 19 m. per practice area).

Dimensions of the practice hall:
Is the height of the roof above the playing space min. 5m?

Present floor type (eg wood, synthetic):

Is the playing surface of the same material as in the competition venue?

Is the floor completely flat?

Will boarding’s of 20 cm height be available?
Will 2 goals of 20 cm height and 2,50 in width be available?
Will 2 reserve goals be available
Is security system present and clear?

ACCOMMODATION TEAM DELEGATIONS

Name of accommodation:
Address:
Place:
Telephone number:
Email address:
Website:
Type of accommodation (hotel/university/hostel/...... ):
(shall be at least 3 stars)
Is the accommodation wheelchair accessible?
(entrance, lobby, gangways, doors, at least 2 lifts etc.)
Are the rooms wheelchair accessible? (sufficient space to move and turn with wheelchair in room and bathroom)
Does every room has an accessible bathroom for wheelchair users?
If not in every room, how many accessible washing/shower/bath facilities are available on sharing base?
How many accessible rooms with accessible bathrooms are available?
Maximum number of beds:
Indicate minimum and maximum number of persons to be accommodated in one room:
Will each Team Delegation have a section to itself?
Will high beds be arranged by putting tripods under the bedfor persons who indicate on the Registration Form (at own costs of person concerned)?
Will electric high/low beds be arranged for persons who indicate on the Registration Form (at own costs of person concerned)?
Will 3 meals per day be arranged?

Is the travelling time between the accommodation(s) and the sports hall(s) less than one hour?

Will a meeting room be available for Team Delegations?

(26 persons)

Is high speed internet connection available?

Are a sufficient number of electricity sockets available?

Is security system present and clear?

Are laundry facilities available?
Are any recreational facilities available?

OFFICIALS

Number of Officials:
(Jury Members, Referees, Classifiers, Course Officials):
The OC shall cover all costs (incl. flight costs) for all officially appointed Officials) / 3 Classifiers (1 panel)
1 Jury Member/Reserve Referee
2 Referees
Official Dates and Programme Jury Members and Referees:
Arrival Day:
Control Day:
Match Days:
Departure Day:
In case Officials arrive one day earlier, hotel shall be arranged by the OC, but the costs a €100 per night are for the Official.
Official Dates and Programme Classifiers:
Classifiers probably start one day earlier and leave earlier.
In case a Classifier wants to stay longer, it will be at own costs a €100 per night.
Only for the Head of Classification the whole event + SA need to be arranged and paid by the OC.
Course Classifiers shall be paid by the own national organisation. / Not applicable
Official Dates and Programme Course Officials: / Not applicable
Will recognisable clothes for all Officials be arranged?
Will Referee outfits be arranged?
(at least shirts, shorts and socks)
Will recognisable clothes for the OC-members and volunteers be arranged?
Name of accommodation for Officials and OC-members:
Address:
Place:
Telephone number:
Email address:
Website:
Type of accommodation (hotel/university/hostel):
(shall be at least 3 stars)

Shall rooms be on sharing base for Officials?

Are accessible rooms with accessible bathrooms available?
(To be reserved for Officials and OC-members who use wheelchair)
Are at least 4 meeting rooms available?
For Jury Team (10 persons),
For Referees team (10 persons),
For Classifiers Team (12 persons),
For Technical Meetings (25 persons) / 2 meeting rooms will be sufficient for QT2015
Are beamers with screen available in the meeting rooms?

Will an office with telephone, computer, printer, copy machine, internet connection and other office equipment be available?

Distance from Sports Hall:
Is security system present and clear?

DELEGATES & VIPs

Expected Delegates & VIPs:(The OC shall cover all costs
(incl. flight costs) for all officially invited Delegates)
Obliged
At least 1 ICEWH Inspector:
At least 1 IWAS Representative:
ICEWH Chairman:
ICEWH Technical Delegate:
ICEWH Head of Classification:
Not obliged
IPC Representatives (need to be invited by IWAS):
NPC Representatives:
FIH (Fieldhockey) Representatives:
IFF (Floorball) Representatives:
Sponsor Representatives:
VIPs: / Not applicable
Not applicable
Not applicable
Official Dates and Programme Technical Delegate:
Programme(s) other Delegates:
Name of accommodation:
Address:
Place:
Telephone number:
Email address:
Website:
Type of accommodation (hotel/university/hostel):

Are single rooms available?

(To be reserved at least for all IWAS/ICEWH Delegates).
Are accessible rooms with accessible bathrooms available?
(To be reserved for Delegates who use wheelchair)
Distance from Sports Hall:
Is security system present and clear?

TRANSPORT

Nearest international airport(s) from which transport will be arranged + distance to accommodation:

Will transportation of Participants and Delegates from the airport to the accommodation and visa versa be arranged?

Will transportation of Participants and Delegates from the accommodation to the sport hall (s) be arranged?

Mode of local transport (minibus, bus, cars, etc.):
ACCOMMODATION SPECTATORS / The LOC is not responsible to arrange anything for spectators, but it is nice if accommodation address(es) can be provided.
Name of accommodation:
(It is preferred not to host spectators in the same hotel as the teams)
Address:
Place:
Telephone number:
Email address:
Website:
LOCAL ORGANISING COMMITTEE MEMBERS
Chair:
Secretary:
Financials:
Accommodation & Meals:
Transportation:
Sports Hall (s) & Sports Equipment:
Public Relations / Media:
Ceremonies (opening, closing, cups, medals & gifts):

ICEWH1 June 2013

Checklist Organisation Competition & SA