Work Instruction
Functional Area: Asset Accounting / Run Asset Value Transactions Report
Purpose
Use this procedure to generate a report showing asset value transactions.
Trigger
Perform this procedure when you want to see asset value transactions.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingFinancial AccountingFixed AssetsInformation SystemReports on Asset AccountingDay-to-Day ActivitiesInternationalS_ALR_87012048 – Asset transactions to go to the Asset Transactions screen.
Transaction Code
S_ALR_87012048
Business Process Information
Use this report to show all asset value transactions for an asset class, cost center, posting date, etc. This report will show all activity (additions, disposals, transfers) to the acquired value of the asset. This report will allow drill-down to the asset master and originating document.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • Click to further refine selection criteria. (i.e. To select assets for a specific department add a selection for a range of cost centers.)
  • The report displays all transactions in a fiscal year by asset. For each document, the report shows:
 the change to the acquisition and production costs
 the change to the value adjustments
 the ordinary and special depreciation planned for this transaction
  • This report can be executed on-line at any time during the month.

Work Instruction
Functional Area: Asset Accounting / Run Asset Value Transactions Report
Procedure
1. / Start the transaction using the menu path or transaction code.
Asset Transactions

2. / Click to display all fields.
Asset Transactions (2)

3. / As required, complete/review the following fields:
Field / R/O/C / Description
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
Asset number / Optional / A unique identifier assigned to every asset in SAP
Example:
21000135
Sub-number / Optional / Number used to track funding sources of an asset
Example:
0
Asset class / Optional / Each asset is categorized in an asset class which determines their useful life and depreciation schedule
Example:
49001
Business area / Optional / Business Area is the campus to which the cost center is assigned
Example:
U
Cost center / Optional / An area of responsibility for capturing costs
Example:
1999999999
Plant / Optional / A place where materials are produced, or goods and services are provided
Example:
UC
Location / Optional / The physical site where the asset is stored
Example:
This field is not being used at this time.
Asset super number / Optional / Several assets can be assigned to one asset super number (for example, several WBS elements for one building)
Example:
4870
Worklist / Optional / A group of assets that have been generated and saved; This list is available for use during further processing of these assets
Example:
Worklist 123
Report date / Required / Transaction date or planning date
Example:
06/30/2005
Depreciation area / Required / Represents methods to depreciate and retire assets; Examples include book, tax, and cost accounting
Example:
01
Sort version / Required / Code used to determine the sort and summation levels of the displayed data
Example:
0003
Translation method / Optional / Method of translating asset values to other currencies
Example:
This field is not being used at this time.
4. / Select to the right of List assets , or group totals only.
Asset Transactions (3)

5. / As required, complete/review the following fields:
Field / R/O/C / Description
Display variant / Optional / Indicates to the system to display the variant
Example:
This field is not being used at this time.
/ This is a continuation of the previous screen after scrolling.
6. / Select to the left of Use ALV grid to display data in a tabular format.
/ This provides a method for the user to download report data to a spreadsheet or a word document.
7. / As required, complete/review the following fields:
Field / R/O/C / Description
Balance sheet account / Optional / Indicator identifying if the new account is a balance sheet account; Balance sheet items include assets, liabilities, and equity accounts
Example:
191001
Capitalization date / Optional / The value date of an asset; The system enters the asset value date of the first posting that results in the capitalization of the asset on that date
Example:
01/05/2005
Transaction type / Optional / Computerized task or set of tasks performed using SAP; (Transactions allow associates to select, display, search for, and change records in the database.)
Example:
110
Posting date / Optional / The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed; For items to be posted in a future or past period, you must enter the posting date
Example:
01/31/2005
Additional heading / Optional / User defined custom header that will be presented on the report
Example:
My Asset Transaction Report
/ The Open items only indicator will not be used at this time. This would be used if we are validating with GR/IR. UC does not value with Goods Receipt.
8. / Deselect to the left of Print microfiche line.
/ This feature is not being implemented at UC.
9. / Click .
Asset Transactions (4)

10. / You can create an Excel file or Word document by clicking on the local file icon .
11. / Click .
12. / Click until you return to the SAP Easy Access screen.
13. / You have completed this transaction.
9/19/2017
Ver: / AA_S_ALR_87012048_RunAssetValTransRept_0_FinProcAssets.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Asset Accounting / Run Asset Value Transactions Report
Result
You have created the Asset Transactions report.
Comments
None
9/19/2017
Ver: / AA_S_ALR_87012048_RunAssetValTransRept_0_FinProcAssets.udc
© University of Cincinnati / 1/8