508 North LincolnCabot, AR 72023 501-605-1506
Cabot Parks and Recreation Commission Meeting
August 16, 2016 – 6:30pm
Cabot City Annex Council Chambers
208 North First Street
Cabot, Arkansas 72023
I. Call to Order/Roll Call
Ken Kincade called the meeting to order at 6:30pm. Present: Ken Kincade, Rick Ezell, Maggie Cope, Eric Park, Mike Burchfield, Nick Whitaker
II.Minutes of Regular Meeting
The minutes from the regular meeting held July 19, 2016 were presented. ERIC PARKMOTIONED TO ACCEPT THE MINUTES OF JULY 19, 2016 AS PRESENTED, SECOND BY MAGGIE COPE. ALL VOTED AYE.
III. Financials
Julyfinancial statements were presented. Banquet furnishings have not been purchased. The Aquatic Park revenue projections where a little high. $800 per day was predicted and actual was $600 per day.
JOHN C. THOMPSON MOTIONED TO ACCEPT FINANCIALS AS PRESENTED, SECOND BY MIKE BURCHFIELD, ALL VOTED AYE.
IV.Programs
Flag Football registration ends on August 21st and the season will begin September 17th. The association asked that we sell Slim Jims or beef jerky in the concession stand.
Cabot Youth Football has 230 register to date. Skills and Drills clinic and the draft will be held August 20th. September 10th is opening day. November 5th is the last day with a tournament scheduled before Thanksgiving. The association asked if the 10&11 year olds could travel to other cities to play due to the low number of teams. Fencing at the entrance of the complex was discussed.
Cabot Youth Volleyball league is currently holding registration through August 29th. The season will begin September 17th.
Cabot Youth Baseball is currently registering through August 29th. To date, forty individuals and a couple of teams have signed up.
Cabot Youth Wrestling will register September through October.
Adult Softball is also registering at this time.
Interviews for the Concession/Events Manager have concluded.
Representatives from BMX or Soccer were not in attendance.
V.Old Business
Fairlen Ward Memorial Park was discussed. MAGGIE MOTIONED TO TABLE DISCUSSION UNTIL THE NEXT MEETING AND WORK TO RECEIVE FEED BACK FROM THE NEIGHBORHOOD, SECOND BY NICK WHITAKER, AYE VOTED AYE.
VI.New Business
RICK EZELL MOTIONED TO RENAME FIELD 9 AT THE SPORTSPLEX TO BE NAMED AFTER THE AMERICAN LEGION, SECOND BY MIKE BURCHFIELD. After more discussion concerning the Centennial Bank sponsorship of the complex for five years, Rick Ezell retracted his motion and Mike Burchfield retracted his second of the motion. MAGGIE COPE MOTIONED TO TABLE THE NAMING OF FIELD 9 UNTIL THE NEXT MEETING TO ALLOW TRAVIS YOUNG TO SPEAK WITH CENTENNIAL BANK REPRESENTATIVE CONCERNING THE REQUEST, SECOND BY RICK EZELL, ALL VOTED AYE.
Athletic Sporting Events presented a letter to the commission asking to be the sole tournament company to hold USSSA baseball tournaments in the City of Cabot. MAGGIE MOTIONED TO LET ASE BE THE PROVIDER FOR CABOT BASEBALL TOURNAMENT UPON THE APPROVAL OF THE CONTRACT, SECOND BY NICK WHITAKER. ALL VOTED AYE.
VII.New Construction
CWR has until August 18th to complete their punch list. Due to wet weather that date may be extended. If not completed, the Park Department will take over the punch list work orders and back charge CWR for the work. Dayco has asked for additional rain days, that extents the project completion date to October 10th.
VIII.Community Input
A group of patrons spoke to the commission about the temperature of the indoor pool water. Travis Young stated that he would have Greg Lucas come by and check the temperature.
The dog park was discussed. The land on Kerr Station will not be a good fit. The commissions asked the committee to look an area at Lonoke Regional Park to break ground in January.
The building that was once the Cabot City Library was discussed. The Mayor asked if the parks would like to maintain the building to be used as a small event center or to hold meeting.
IV.Adjournment
ERIC PARK MOTIONED TO ADJOURN AT 7:55, SECOND BY JOHN C. THOMPSON.
CERTIFICATE
I, the undersigned Chairman, do hereby certify the foregoing to be a true and accurate record of the proceedings of the regular meeting of the Parks and Recreation Commission on July 19, 2016.
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Ken Kincade
Parks and Recreation Commission Chairman