Last date: 27-06-2016

Time: 15:00 Hrs

NATIONAL INSTITUTE OF ELECTRONICS AND INFORMATION TECHNOLOGY

Chennai Centre
First Floor, ISTE Complex, 25, Gandhi Mandapam Road
Opp to Anna centenary library
Chennai- 600025.
Ph: 044- 24421445 / 24421447 Fax: 044 - 24421441

Email:

EXPRESION OF INTERESET

EOI DOCUMENT

EOI Enquiry no: NIELITCHE/ XII/1(iv)/09/B/EoI-153

www.nielit.gov.in/chennai
Index

Sr. NO / Title / Page
1. 1 / 2. About NIELIT & Chennai Centre / 3. 03
4. 2 / 5. Invitation of EoI / 6. 04
7. 3 / 8. Important Dates / 9. 05
10. 4 / 11. Registration / 12. 05
13. 5 / 14. Manner and method of submission of BIDS / 15. 06
16. 6 / 17. Clarification of bid documents by the bidder / 18. 06
19. 7 / 20. Cost of EoI Documents / 21. 06
22. 8 / 23. Scope of work / 24. 07
25. 9 / 26. Criteria for Empanelment / 27. 07
28. 10 / 29. Procedure for Submission of EoI / 30. 08
31. 11 / 32. Guidelines for sending EoI / 33. 08
34. 12 / 35. Validity of EoI Submitted / 36. 09
37. 13 / 38. Disclaimer / 39. 09
40. 14 / 41. Additional Information / 42. 10
43. Annexure-I / 44. Details of Training Programs / 45. 11
46. Annexure-II / 47. Covering Letter Format / 48. 14
49. Annexure-III / 50. Application Form Format / 51. 15
52. Annexure-IV / 53. Draft MoU / 54. 17

1. About NIELIT & Chennai Centre

National Institute of Electronics & Information Technology (NIELIT),(erstwhile DOEACC Society), an Autonomous Scientific Society under the administrative control of Department of Electronics & Information Technology (DeitY), Ministry of Communications and Information Technology, Government of India, was set up to carry out Human Resource Development and related activities in the area of Information, Electronics & Communications Technology (IECT). NIELIT is engaged both in Formal & Non-Formal Education in the area of IECT besides development of industry oriented quality education and training programmes in the state-of-the-art areas. NIELIT has endeavoured to establish standards to be the country’s premier institution for Examination and Certification in the field of IECT. It is also one of the National Examination Body, which accredits institutes/organizations for conducting courses in IT in the non-formal sector.

At present, NIELIT has thirty five(35) offices located at Agartala, Aizawl, Ajmer, Aurangabad, Calicut, Chandigarh, Chennai, Chuchuyimlang, Churachandpur, Delhi, Gangtok, Gorakhpur, Guwahati, Imphal, Itanagar, Jammu, Jorhat, Kohima, Kolkata, Kokrajhar, Leh, Lucknow, Lunglei, Pasighat, Patna, Ranchi, Ropar (Rupnagar City Centre), Senapati, Shillong, Shimla, Silchar, Srinagar, Srikakulam, Tezpur, Tura with its Head quarters at New Delhi. It is also well networked throughout India with the presence of about 800 institutes.

The basket of activities of NIELIT is further augmented by the wide range of projects that it undertakes. NIELIT has demonstrated its capability and capacity to undertake R&D projects, consultancy services, turnkey projects in office automation, software development, website development etc. NIELIT is also the nodal implementing agency on behalf of DeitY for Data Digitization of the population of 15 assigned States and 2 Union Territories for the creation of National Population Register (NPR) project of Registrar General of India (RGI). NIELIT is also successfully executing the Agriculture Census and Input Survey project under which tabulation of about 10 crore data records have to be done ( For further information you may like to visit www.nielit.gov.in)

The NIELIT Centre at Chennai is a new centre and being developed as an advanced training and development centre housing state of the art facilities with special emphasis on technologies of IECT viz. VLSI Design, Embedded System, Networking, Information Security, PCB Design and IT Applications such as e-learning / Multimedia animation). This would help the students who are passing out from Engineering Colleges and Science Colleges by providing value addition to their basic qualification for immediate employability. Professionals and teaching faculties can upgrade their knowledge in the emerging areas of IECT. Also the centre would undertake services and development in the field of Information, Electronics and Communications Technology (IECT).

Over the last three five years, NIELIT Chennai has acquired very good expertise in IT training, through its wide repertoire of causes, ranging from ‘O’ Level (Foundation), IT literacy courses such as CCC (Course on Computer Concept), BCC (Basic Computer Course) and other such long term and short term course in the non formal sector like courses on Information Security, ITeS-BPO(Customer Care/Banking), Computer Hardware Maintenance (CHM-O/A level), ESDM etc, besides, high end courses by NIELIT Chennai at Post-Graduate level (M. Tech) in Electronics Design & Technology, which are not normally offered by Universities/Institutions in the formal sector, in association with the respective state University.

The NIELIT Chennai has following objective

  • To provide the best possible educational facilities for training youngsters for their career in emerging specializations.
  • To develop educational programmes, organize short-term intensive courses, workshop and seminars on current technological developments.
  • To develop strong collaboration with other academic and research institutions in the region
  • To provide research & development, consultancy and exchange of personnel, this will promote contacts with and be of service to the industries, government & civic organizations.

2. Invitation for EOI.

2.1 NIELIT Chennai Centre invites Expression of Interest (EoI) from Colleges/Institute/ University (conducting regular Computer science/ Electronics Degree/ Diploma approved by UGC/AICTE/DoTE) located within the city limit of Chennai (including suburbs) to participate in Empanelment / Identification of training institutes to conduct NIELIT O Level/ CHM-O Level Courses (1 Year Part time) sponsored by Directorate General of Employment and Training (DGE&T), New Delhi. The empanelled training institutes are primarily meant to impart training as per laid out guidance by Funding Agency and NIELIT to identified SC/ST job seekers. EoI invited E-Procurement mode (only online) through https://eprcoure.gov.in under Single bid Systems (Technical Bid & Financial Bid ).

SN. / Service Description
1 / Conduct Sponsored NIELIT O level /CHM –O level course within city limit of Chennai (including suburbs) for SC/ST Jobseekers
(Detailed Specifications in EoI Document)

2.2Interested applicants are advised to study the EoI document carefully. Online submission of EoI shall be deemed to have been done after careful study and examination of the EoI document with full understanding of its implications.

2.3 Interested applicants apply through https://eprcoure.gov.in portal only.

2.4 Interested applicants at the time of online submission of EoI, should submit non-refundable demand draft of Rs 1,000/- (Rupees one thousand only) in-favour of “NIELIT Chennai” payable at Chennai. Failure to do so will result in rejection of the EoI. (Institution run by the Government (State & Central) are exempted from the above fee)

2.5 After applying through online the Expression of Interest details with non-refundable Demand Draft must be delivered to the below address by 15:00hrs on 27th June 2016.

The Director

NIELIT Chennai,

First Floor, ISTE Complex, Opp. to Anna centenary Library,

25, Gandhi Mandapam Road,

Chennai – 600025.

3. Important Dates

Date of EoI Publication / 18/06/2016 from 18.50 Hrs
EoI Document Download Start Date / 18/06/2016 from 18.55Hrs
EoI Document Download End Date / 27/06/2016 upto 13.00 Hrs
Clarification start Date / 18/06/2016 from 10.00 Hrs
Clarification End Date / 27/06/2016 from 13.00 Hrs
Bid Submission Start Date / 18/06/2016 from 10.00 Hrs.
Bid Submission End Date / 27/06/2016 upto 15.00 Hrs
Bid Opening (Technical & Financial Bid)
(Interested vendor may be present) / 27/06/2016 at 16.30 Hrs.

Notice Inviting EoI have been uploaded in portals http://eprocure.gov.in/cpp and www.nielit.gov.in/chennai for wide publications.

4. REGISTRATION:

a) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal.

b) During enrolment / registration, the bidders should provide the correct / true information including valid email-id & mobile no. All the correspondence shall be made directly with the contractors/bidders through the email-id provided.

c) As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.

d) For EoI, possession of valid Digital Signature Certificate is mandatory.

e) Upon enrolment on CPP Portal for EoI the bidders shall register their valid Digital Signature Certificate with their profile.

f) Only one valid DSC should be registered by a bidder. Bidders are responsible to ensure that they do not lend their DSCs to others which may lead to misuse and should ensure safety of the same.

g) Bidders can then log into the site through the secured login by entering their user ID / password and the password of the DSC / e-Token.

5. Manner and method of submission of BIDS:

a) Bidder should log into the site well in advance for bid submission so that he/ she upload the bid in time i.e. on or before the bid submission time.

b) Bidders should prepare the EoI Fee as per the instructions specified in the NIT/ EoI document.

c) The original demand drafts should be submitted to the EoI Inviting Authority, on or before the due date & time of bid submission. The details of the EoI fee uploaded should tally with the original demand drafts submitted. In case of failure of any of the above, the uploaded bid will be rejected. (Bidder shall select the payment option as offline to upload the EoI Fee).

d) If the bidders are claiming exemption for the EoI fee then the required supporting document for claiming exemption should be enclosed along with the EoI document.

e) While submitting the bids online, the bidder shall read the terms & conditions (of CPP portal) and accepts the same in order to proceed further to submit their bid.

f) Bidders shall digitally sign and upload the required bid documents one by one as indicated in the EoI document.

g) Bidders shall note that the very act of using DSC for downloading the EoI document and uploading their offers is deemed to be a confirmation that they have read all sections and pages of the EoI document without any exception and have understood the complete EoI document and are clear about the requirements of the EoI document.

h) Bidders shall submit their bids through online EoI system to NIELIT well before the bid submission end date & time. NIELIT will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders.

i) After the bid submission, the bidders shall take print out of system generated acknowledgement number and keep it as a record of evidence for online submission of bid, which will also act as an entry pass to participate in the bid opening.

j) Bidders should follow the server time being displayed on bidder’s dashboard at the top of the EoI site, which shall be considered valid for all actions of requesting, bid submission, bid opening etc., in the e-EoI system utmost care shall be taken for uploading Schedule of quantities & Prices and any change / modification of the price schedule shall render it unfit for bidding.

k) The bidders are cautioned that uploading of financial bid elsewhere i.e. other than in cover one will result in rejection of the EoI.

6. CLARIFICATION OF BID DOCUMENTS BY THE BIDDER:

A prospective bidder, requiring any clarification of the Bid Documents shall notify NIELIT in writing or by Fax at NIELIT mailing address indicated in the Invitation for Bids. The clarification will be accepted before 10 (Ten) days of the due date of EoI. The reply will be hosted in NIELIT official website.

7. Cost of EoI Documents:

EoI fee of Rs. 1000/- (One Thousand only) is to be remitted along with the bid in the form of a crossed Bank Demand Draft favoring “NIELIT Chennai” from a nationalized bank payable at Chennai. The cost of EoI document is non- refundable. In case of non-submission of the EoI fee, the EoI shall be treated as non-responsive.

8. Scope of Work

  1. The applicant would be required to study the objective of the proposed training program and its deliverables. The broad areas of scope of work includes, joint identification of trainees, registration, imparting training & placement. The areas of training, curriculum, duration and related information are given in Annexure-I
  1. Provide required infrastructure and conduct the training program as per the course requirement & schedule decided.
  1. Depending upon the geographical area of coverage and for the transport convenience of the trainees identified, more than one training institute may be identified, if required. Training provider shall be responsible for implementing the program allotted to the institute by NIELIT Chennai Centre.
  1. The selected / empanelled organisation shall be considered for conducting the training initially for one year which may be extended depending on performance/requirement for the second and subsequent batch of training.
  1. The applicant institution is requested to provide the estimated amount per candidate per month as per column number 16 of Annexure – III, this amount should be inclusive of all taxes.
  1. The institute will be requested to provide tax invoice during settlement. In view of this, proper registration with service tax / income tax, etc. is required. The applicant institution is requested to refer Annexure – I for calculating the estimated fee per candidate which include the services required, Infrastructure, manpower requirement, placement etc.
  1. If more than one training institute identified as a L1, target may be split and assign to different L1 depending on candidate availability. Target quantity may change depending availability of candidates.
  1. If one training institute identified as a L1, targets may share with L2 with cost of L1 where L1 not providing training place. This fully depending on candidate’s availability in particular place.

9. Criteria for Empanelment.

  1. Colleges/Institute/ University (conducting regular Computer science or Electronics Degree/ Diploma approved by UGC/AICTE/DoTE) located within the city limit of Chennai (including suburbs).
  2. Interested institutes should apply through online for Expression of Interest along with their infrastructure details in the specified format as given in Annexure II and III
  1. The information provided should be sufficient such that the infrastructure and other requirements are fulfilled as per the requirement to carry out the training.
  1. The selection /empanelment will be in accordance with the criteria set by NIELIT and the based on the evaluation by the committee constituted for the purpose.
  1. The short-listed/ empanelled institution will be communicated and on agreeing the terms shall be invited to enter into an agreement with NIELIT Chennai Centre. As given in Annexure IV.
  1. NIELIT Chennai Centre will have the right to reject any or all EOIs, received in response to this invitation without assigning any reason thereof, and its decision in this regard shall be final and binding.
  1. Previous experience of carrying out similar work involving Government/Non-Government programme would be given due weightage.
  1. Preference would be given to institutions which have well connected & easy access to public transport, flexible working hours, and adequate infrastructure including competent faculties in their rolls or associated with experience in similar activities.
  1. Short listed / empanelled institutes are required to enter into an agreement with NIELIT Chennai Centre. The training organisation shall claim the agreed training fee on successful completion of training and submission of attendance sheet on monthly basis. However Payment shall be made only for the months in which trainings are imparted.
  1. Candidates allocated to selected training centre depending on students interest.

10. Procedure for Submission of EOI

  1. Download the detailed information along with application format available in the website https://eprcoure.gov.in and apply through portal.
  2. Upload scanned copy of Demand Draft.
  1. Upload the Covering letter along with information on contact person should be made strictly as per the format given in Annexure -II
  1. Upload information on infrastructure and other relevant information only in the format provided as Annexure- III. Information submitted in other formats/ in complete applications will be rejected.
  1. Upload Attach documentary proof wherever required in support of your claim.

11. GUIDELINES FOR APPLYING EOI

  1. Bidders covering letter must on Institute’s Letter Head Annexure-II
  1. The EoIs must be applied through online and sent in sealed cover within the stipulated time. The EoIs will be evaluated strictly as per laid down criteria. Therefore, before applying the EoIs through online, the bidder agency must satisfy that they fulfil all the eligibility criteria. The related proof of experience, details of office set-up etc., as asked for, must be enclosed/ detailed out for evaluating the EoIs.
  2. The details must be furnished as per formats enclosed in this document and strictly as per serial order. The information intended to be supplied should be furnished in such a manner that the same satisfies the need/requirement of EoI under various heads and is self-explanatory.
  1. In case desired documents/proof are not uploaded/not in proper order, the EoI shall be rejected and no clarification/enquiry will be sought/made.
  1. The last date of Applying/receiving the EoIs shall be adhered strictly. EoIs Applied /received after the last date will not be considered and no further action will be taken on such EoIs. However, if the last date is declared as holiday, the next working day on which office is opened will be treated as the last date of receiving the EoIs. The EoIs should be physically received in this office at NIELIT Chennai Centre.
  1. The envelopes should be super scribed with “EoI for Empanelment of Training Institutes for NIELIT ‘O’ Level/CHM-O Level Course-Chennai ”
  1. The applicant submitting their EoI would be responsible for all of its expenses, costs and risks incurred towards preparation and submission of their EoI, NIELIT shall, in no case, be responsible or liable for any such costs whatsoever, regardless of the outcome of the process.

12. Validity of EoI Submitted

The online EoI submitted by the applicant shall remain valid for a period of 60 days after the closing date (deadline) for submission of EoI prescribed in this document. EoI valid for shorter period may be rejected as non-responsive. NIELIT may solicit the applicants’ consent to an extension of EoI validity (but without the modification in their EoI).