Request for Tender
McClelland Reserve Dog Obedience School
Refurbishment Works
Contract No. 2017/18-56
Part C
C1. Instructions
C2. Tender Form (Returnable)
Tendering Form – Part C 1
1. Instructions
Prospective Tenderers are to complete the document contained within Part C2 detailing their offer to Council and submit it to Council in accordance with the Tendering Conditions.
Note:
· Council has chosen to set out this document in a particular way, taking into account the evaluation process.
· Do not alter the layout of this document and confine your responses to each particular issue in the sequence given.
· Responses are to be answered in the form provided not elsewhere in your submission.
· All documents must be submitted in PDF or Microsoft Office Format (Word) only. References to a Dropbox, Cloud or any other third party links will not be accepted.
You must only lodge the Tender Offer and supporting material in the electronic Tender box (Tender Box) in accordance with the Tender conditions, (Refer Part A). Tender Offers submitted to Council officers or Council sites will not be accepted.
Council’s electronic Tender Box may experience a high traffic volume load leading up to the nominated Tender close date and time. It is your responsibility to ensure you allow enough time to upload and commit your response. It is advisable when submitting your Tender offer not leaving it to the last moment, as disappointment may be encountered if your Tender submission has not fully completed its upload by the nominated closing date and time. Your Tender submission must be fully accepted at the Frankston City Council electronic Tender Box, not when it has been sent. File transfers still in progress at the exact closing time will not be accepted.
Each document forming the Tender Offer must not be greater than 20 Mb in size.
You must not withdraw the Tender Offer once lodged for a period of 60 days.
2. Tender Form
2.1 Tenderer’s Details
Contract No: / 2017/18-56Contract Name: / McClelland Reserve Dog Obedience School Refurbishment Works
Dated this / day of / 2017
Full Company Name
Trading Name
Registered Office /
Business Address
Mailing Address
A.B.N.
A.C.N.
Contact Person
Office Telephone
Mobile Telephone
Email Address
Note:
Council cannot enter into a contract with a Trust as it is a non-legal entity. It is however able to enter into a contract with a company or individual. The ABN / ACN listed above should not contain the trust ABN / ACN.
2.2 Lump Sum Tender Price (Australian Dollars)
For the carrying out of the services/works under the Contract, the Lump Sum Tender price is:
Amount (excl. GST) $
GST Amount $
Grand Total Amount (incl. GST) $
Grand Total Amount (incl. GST amount in words)
NOTE: This is a Lump Sum Contract and therefore includes all disbursements including but not limited to printing, photocopying, postage, travel time and costs.
The Contract Sum payable by Council is not subject to rise and fall in the costs of labour, materials or any other items and is subject to variation only in accordance with the Contract.
2.3 Trade Breakdown Schedule
This Trade Breakdown Schedule is NOT a fully detailed plant, labour, materials and activity list of the works as expressed on the construction drawings and associated detailed project and authority specifications, relevant Acts, Regulations and Codes. The submitted Lump Sum to perform the works shall include all the costs that the tenderer would incur to perform the construction as proposed and collate those costs relevant to the items of this Trade Breakdown Schedule. If the tenderer believes that there are other activities, then the tenderer shall utilise "ADDITIONAL ITEMS", expressing a brief detail and the tendered cost.
Please detail the cost to Council for the works outlined in the Part B of the tender document.
TENDERERS ARE REMINDED THAT THIS IS A LUMP SUM FIXED PRICED CONTRACT.
ENSURE THAT GST IS NOT INCLUDED IN THE RATE FOR EACH LINE ITEM.
ITEM / DESCRIPTION / AMOUNT /1 / Preliminaries / $
2 / Asbestos Audit / $
3 / Soil classification for Offsite Disposal / $
4 / Site preparation / $
5 / Temporary toilet for club amenities / $
6 / Temporary site arrangements and access / $
7 / Demolition including removal of asbestos / $
8 / Internal Walls / $
9 / External Walls / $
10 / Skylight diffuser and shaft / $
11 / Doors and door hardware / $
12 / Toilet partitions / $
13 / Painting / $
14 / Signage / $
15 / Wall preparation and Finishes / $
16 / Floor preparation and finishes / $
17 / Ceiling finishes / $
18 / Plumbing, sanitary fixtures and fittings / $
19 / Electrical services / $
20 / Mechanical services / $
21 / Hydraulic services / $
22 / Joinery / $
23 / Termite treatment / $
24 / Structural steel and lintels / $
25 / Special procedure for Contaminated Soil disposal (Provisional Sum) / $3,000.00
26 / <provide details> / $
27 / <provide details> / $
Total Amount (Lump Sum Tender Price) (Excluding GST) / $
GST Amount / $
Grand Total (Lump Sum Tender Price) (Including GST) / $
2.4 Hourly Rates
Hourly rates (excluding GST) should also be quoted for key staff. Please provide a list of hourly rates that would be applicable for variations. Note, that any additional work outside the scope of the brief will be negotiated prior to commencement. All hourly rates shall include head contractor’s 10% profit margin.
Position/Title / RatesHourly / Day
(8 Hrs) / Week
(40 Hrs)
Project Manager
Site Manager
Foreman
Labourer
Draftsman
Excavator Operator
Penetrations
e.g. coring 75 mm dia.
Plastering
Painting
Carpenter
Flooring
Carpet
Vinyl
Parquetry/Timber
Roofer
Electrical
Plumbing
Bricklayer
Joiner
Provide other
2.5 Cost Savings
Please detail any cost savings that could be made to the proposed Contract including details of material, quality, quantity changes and the finance and/or time savings that could be made.
2.6 Value Add
Please advise any Value Added Work(s)/Service(s) the Tenderer would like to offer
2.7 Ability to Meet the Project Timeframe
2.7.1 Please provide detail regarding the intended methodology for the carrying out of this Contract including but not limited to minimising disruption to surrounding environment noting the Reserve is adjacent to the pavilion, access to the public toilet and car parking during works, and dust and noise control:
2.7.2 Demonstrate the Tenderer’s ability to complete the contract within the specified timeframe.
2.7.3 Provide the details of the key issues with management of this type of Contract.
2.7.4 Detailed Program
This should demonstrate the Tenderer’s ability to complete the contract within the timeframe given in Part B Specification and state the Tenderer’s earliest possible start date for the provision of services under this contract.
a) Project commencement date, project completion date and project duration (Duration cannot exceed 2 Months from possession of site to issuing practical completion);
b) The commencement and completion dates of all the required works and trades on site;
c) Identify critical path activities;
d) Any float in the programme;
e) Authority approval process;
f) Industrial RDOs and Public holidays;
g) Working days (Calendar);
h) Include a 3 day allowance for inclement weather;
i) Issuance of Operating and Maintenance Manual;
j) Final Inspection by Building Surveyor; and
k) State the earliest possible start sate.
Uploaded – ☐ Yes ☐ No
2.8 Current Commitments and Available Resources to complete the Project
2.8.1 Please list all projects the Tenderer will be managing within the same time frame as this Tendered Project
Project 1Name
Work Value
Start Date
End Date
Scope
Project 2
Name
Value
Start Date
End Date
Scope
Project 3
Name
Work Value
Start Date
End Date
Scope
* Add tables as necessary
2.8.2 Detail below the nominated members of the Contract team
Team Member 1Name.
Position.
Years in Industry.
Project Experience and Expertise.
Qualifications/Professional Membership.
Team Member 2
Name.
Position.
Years in Industry.
Project Experience and Expertise.
Qualifications/Professional Membership.
Team Member 3
Name.
Position.
Years in Industry.
Project Experience and Expertise.
Qualifications/Professional Membership.
* Add tables as necessary
2.8.3 Will any sub-contractors be engaged by the Tenderer to be used in this contract?
☐ Yes ☐ No
If “yes”, please complete the table below for each Sub-Contractor to be engaged.
Sub-Contractor 1Business Name.
Project Roles
and
Responsibilities.
Previous Project Engagement of
Sub-Contractor.
Previous Project
$ Value of Work.
Sub-Contractor 2
Business Name.
Project Roles
and
Responsibilities.
Previous Project Engagement of
Sub-Contractor.
Previous Project
$ Value of Work.
Sub-Contractor 3
Business Name.
Project Roles
and
Responsibilities.
Previous Project Engagement of
Sub-Contractor.
Previous Project
$ Value of Work.
Sub-Contractor 4
Business Name.
Project Roles
and
Responsibilities.
Previous Project Engagement of
Sub-Contractor.
Previous Project
$ Value of Work.
* Add as necessary
2.9 Past Performance on Similar Projects
2.9.1 The Tenderer shall submit details describing its previous relevant experience and achievements in performing similar or comparable work, together with names of clients or authorities for which work was undertaken, including telephone numbers of contact persons and the date when such work was carried out.
This Request for Tender requires a minimum of 3 references. There is a preference for the referees to be from a council or government agency, or where the work completed is similar in nature to that requested in this Tender. Referees must be from outside Frankston City Council.
Referees should be advised that a member of the evaluation team may contact them with regard to this Tender and have given their express permission.
Project 1 & Referee DetailsContract Name:
Location:
Description of Work Performed:
Client’s Name:
Total Contract Value / $
Contract Start Date:
Contract Finish Date
Contact Details of Client’s Representative:
Name:
Position:
Address:
Phone Number:
Email address:
Project 2 & Referee Details
Contract Name:
Location:
Description of Work Performed:
Client’s Name:
Total Contract Value / $
Contract Start Date:
Contract Finish Date
Contact Details of Client’s Representative:
Name:
Position:
Address:
Phone Number:
Email address:
Project 3 & Referee Details
Contract Name:
Location:
Description of Work Performed:
Client’s Name:
Total Contract Value / $
Contract Start Date:
Contract Finish Date
Contact Details of Client’s Representative:
Name:
Position:
Address:
Phone Number:
Email address:
* Add tables as necessary
Note: Council will treat the contact persons set out above as the Tenderer’s referees and may contact any or all of the nominated personnel, or any other relevant person representing the nominated organisation. Any information provided by the referees will be treated as having been given as commercial in confidence
2.10 Environmental Management System
2.10.1 Policy and Management
/ YES / NO /Does the Tenderer have a written organisation environmental policy? / ☐ / ☐
Does the Tenderer have an environmental management system certified by a recognised independent authority? (If yes, provide details.) / ☐ / ☐
Does the Tenderer have an organisation environmental management system manual or plan? (If yes, provide a copy of contents page[s].) / ☐ / ☐
Is the Tenderer’s environmental management system integrated with systems for quality assurance and OH&S? / ☐ / ☐
Are environmental responsibilities clearly identified for all levels of staff? (If yes, provide details.) / ☐ / ☐
2.10.2 Environmental Work Practices and Procedures
YES / NOHas the Tenderer prepared environmental procedures or specific environmental instructions relevant to its operations? (If yes, provide a summary listing of procedures or instructions.) / ☐ / ☐
Is there a documented incident investigation procedure? (If yes, provide a copy of a standard incident report form.) / ☐ / ☐
Are there procedures for maintaining, inspecting and assessing the environmental aspects of the company’s operations by the Tenderer? (If yes, provide details.) / ☐ / ☐
Does the Tenderer have procedures to identify legal requirements in relation to the environmental aspects of its activities? (If yes, provide brief outline.) / ☐ / ☐
Has the Tenderer established documented environmental objectives and targets? (If yes, provide a list.) / ☐ / ☐
2.10.3 Implementation and Operations of Environmental System
YES / NOAre the responsibilities and authorities clearly defined, documented and communicated? (If yes, describe how this is carried out.) / ☐ / ☐
Is the performance of the environmental management system regularly reported to top management for review? (Please describe the process.) / ☐ / ☐
Does the Tenderer have an emergency response procedure to identify and respond to accidents and emergency situations? (If yes, provide details of frequency of review, testing, etc.) / ☐ / ☐
2.10.4 Environmental Training
YES / NODescribe how environmental awareness and competence training is conducted by the Tenderer.
Is a record maintained of all training and induction programs undertaken for employees by the Tenderer? (If yes, provide examples of environmental training records.) / ☐ / ☐
2.10.5 Environmental Consultation
YES / NOAre Toolbox Meetings held on a regular basis? / ☐ / ☐
Are employees involved in decision making over environmental matters? (If yes, please provide details.) / ☐ / ☐
2.10.6 Checking and Corrective Action
YES / NOHas the Tenderer established a documented procedure to monitor and measure the environmental impact of its operations? (If yes, provide details.) / ☐ / ☐
Are non-conformance and corrective and preventative actions reports used by the Tenderer? / ☐ / ☐
Has the Tenderer established procedures for the keeping of environmental records? / ☐ / ☐
Does the Tenderer conduct regular internal audits of its environmental management system? (Please supply details of a recent audit.) / ☐ / ☐
Does the top management conduct a “management review” on a regular basis? / ☐ / ☐
2.10.7 Environmental Performance Monitoring
YES / NOIs there a system for recording and analysing environmental performance statistics? (If yes, provide details.) / ☐ / ☐
Are employees regularly provided with information on the Tenderer’s environmental performance? (If yes, provide details.) / ☐ / ☐
Has the Tenderer ever been convicted of an environmental pollution offence? (If yes, provide details.) / ☐ / ☐
2.11 Occupational Health and Safety (OHS) Policy and Management