AVImark for Windows
2000 Enhancement Log
Date, Version Description of change
1/07/00 AVImark now supports up to 20 output fields with Information Search. This is particularly useful when exporting data to other applications, such as Excel, using the Custom merge file format. In addition, Accounting and Medical History data values can be exported in the merge file.
Patient charts marked as “public” are now printed in chronological order. This is intended to make AVImark charts easier for clients and referring veterinarians to read.
Travel sheets (both Treatment and Inventory) can now be printed in order by Code or by Description.
1/26/00, 117 you may now send e-mail to your clients from the CID. Use Right-click, Send e-mail, in the Client section. AVImark displays a window that lets you enter your message. The e-mail address is obtained from the client’s record. Be sure you are on the computer that has your Internet connection established before attempting to send e-mail from AVImark.
1/28/00 AVImark now allows you to see a photo attached to the Client by clicking on any of the fields in the Client Section of the CID. If you click in the Patient Section, the photo associated with the Patient (if any) is displayed. If a client or patient photo is displayed and you want to make the photo disappear (and re-display the Client Attachment check-boxes), simply click on the photo.
The Period Totals reports now prints the net change in the hospital’s accounts receivable for the period in question.
1/29/00 We have added a “Next” and “Previous” button on the AVImark Image Editor window that allows you to quickly review photos throughout the patient’s medical history. Note that these two buttons act in a manner similar to the Done button in that they save the photo currently begin displayed. For example, suppose I have browsed down through several photos using the Next button and come to a particular photo that I want to replace with a different one. I can choose the desired photo (using the Image, Open menu), then press the Next or Previous button to continue browsing, and AVImark will save the change I made, just as if I had pressed Done.
This same capability has also been added for viewing medical history Notes.
1/31/00 AVImark now provides the capability to e-mail clients that are selected by Information Search. Simply check the “Send via e-mail” check box in the “Print Report or Documents” window that shows when the search is complete. Enter the text of your e-mail message as “Post card text”.. (Click the “Post card text” check box to enter the text). All clients selected that have an e-mail address will be sent a mail-merged copy of the “post card” in question. A mail-merged copy of the post card will be physically printed for those clients selected by the search that do not have an e-mail address.
2/1/00 AVImark now allows you to send photos via e-mail. To do this, first open the photo in the AVImark Image Editor window. Next, click the E-Mail speed button (with the picture of an envelope). You will see the Send E-Mail window. Enter the e-mail address of the recipient and the subject and text of your message. The Attached file name will be entered for you. Finally, click the Send button to send your message.
2/1/00, 118 Information Search now allows you to attach a file to e-mail messages. Look for the Attached File field in the Print Report window that shows at the end of the search. Also, AVImark now allows you to specify a different saved e-mail message than the normal “Post card text”.
2/3/00 AVImark now allows you to specify the number of copies of an invoice that AVImark prints at the time that you print the invoice.
A new MS Word merge word, “<animal-names>”, has been added that allows you to have a simple list of a particular client’s animals merged into a document. Deceased and moved animals are excluded. The animal names are listed one after the other on the same line, separated by commas.
2/5/00 We have added a “Photo Album” feature to the Patient Section on the CID. This feature allows you to view the patient photo as well as all photos that are attached to Medical History entries for the patient in one scrollable window. Patient and Medical history notes are also shown for each photo. Clicking on a photo takes you to the AVImark Image Editor.
2/13/00, 119 You can now print a consolidated “Purchase Order History” report. Go to Work with, Inventory, then click on Print, Purchase Order History.
AVImark now allows notes to be entered for any Accounting transaction record. Notes indicated to be “public” will be printed on both the invoice and statement. The “Notation” transaction type is no longer necessary and should not be used in the future, although Notation transaction records entered in the past will not be changed. Account notes are printed on the Account History report and can be used as criteria as part of an Information Search.
2/14/00 The AVImark Drug Label Wizard now allows you to express the “interval” of administration as every so many hours (e.g. every 3 hours) as well as so many times a day (e.g. 4 times a day).
2/17/00 AVImark now prints any Forms that are attached to Medical History entries following the last page of the Patient Chart. Those Medical History entries that have attached forms printed are highlighted on the chart with the notation “(See attached form)”. A new check box has been added to the Print Patient Chart window that allows you to control whether attached forms are printed or not.
2/18/00, 120 AVImark now supports “quantity based” reminders for inventory items. That is, you can now specify that, when calculating the due date for a reminder for a particular item (such as Flea Prevention), AVImark should consider the quantity sold. If the quantity sold was 2, for example, AVImark would set the due date twice as far in the future as it would if the quantity sold were 1. This feature also considers fractional quantities, such as selling 2.5 packages of flea prevention, extending the reminder due date two and a half times the normal reminder interval.
IMPORTANT NOTICE:
AVImark now requires Microsoft Word 97 or Word 2000 to operate properly. AVImark will no longer work properly with Word 95. If you have Word 95, you can upgrade to Word 2000 for about $75. The upgrade is available at most computer stores or from PC Connection at (800) 800-5555
3/8/00, 121 AVImark now allows you to send reminders via e-mail. A new menu, E-Mail, has been added to Work with, Reminders. Selecting “Messages” in this new menu allows you to enter e-mail message text that is to be sent for first, second and third reminders to those clients having e-mail addresses. Selecting “Send” in the menu actually causes AVImark to find those patients having reminders due during the period selected (first, second, and third) and send the appropriate e-mail messages to those clients with e-mail messages. An action code, “G”, can be entered for clients having e-mail addresses that do not want to receive reminders via e-mail.
In addition, options have been added to Hospital Setup that allow you to designate that, when you request reminders to be physically printed, they are printed for clients having e-mail addresses (that also received reminders via e-mail). This can be selected for first, second, and/or third reminders. For example, for those clients having e-mail addresses, you might want to only send e-mail reminders for the first notice, but both send e-mail and print reminders for second and third notices.
3/15/00, 122 AVImark now allows you to specify top margins for both the patient and drug labels. These are set up in Hospital Setup, Documents. You will find these values handy to precisely position the first line of text on Dymo (Co-star) label printers.
You can now set the font size for post cards printed from Work with, Reminders or from Information Search. This value is set in Hospital Setup, Reminders in the field at the lower right corner of the screen called “Font size”.
You can now use Information Search to locate clients, patients, and medical history entries that have certain “More Stuff” values. For example, if you have a Urinalysis treatment for which you have set up an additional data field for Specific Gravity, named “SpGt”, you could search for any 4 year or older feline who has had a urinalysis SpGt value of greater than 1.06. To use this feature, simply enter the field name of the additional data field in Information Search in one of the Look for/Report fields. In all other respects, it works like the standard data fields that Information Search is set up to handle.
3/16/00 You can now use Information Search to find patients of a specified Age directly. We have added a new Patient criteria value, called “Age”, that you can use for this purpose. Use the AVImark standard syntax for patient ages (e.g. 3w, 4y, 2d, etc.).
3/17/00 There is now a Hospital Setup option on the Miscellaneous page) that allows you to suppress the warning that normally shows when you are entering medical history as of a date other than today’s date. Large animal clinics will find this particularly convenient. In addition, the Statement has been enhanced to include the Split Billing percent for each patient in the Patient Summary section.
3/22/00 AVImark now lets you control in which order the medical history is shown on patient charts, either chronologically or reverse-chronologically. Look for the “Print in Chronological Order” check box on the Print Chart window. Please note that Public charts are printed in chronological order by default, although this can now be overridden through the use of this same check box.
You can now view the details of an inventory item from the purchase order window. Simply, highlight the desired item in the purchase order, then use Right-click, and Item Details to view the item. Remember that you cannot change any of the values for the item, only view them.
3/27/00 Version 123 offers many new appointment calendar features. These features include a flexible ‘out of office’ schedule which will allow you to mark the calendar for vacations, holidays etc. The following lists some of the new features that have been added:
Client and patient alerts show in appointment ‘new/change’ window -- including a warning if the pet is deceased.
Reminders that are due, show in the appointment ‘new/change’ window. Reminders can be 'right-click' selected for within 60 days of appointment's date or double clicked to select as a chosen treatment.
‘Next patient’ feature will display a list of patients for the current client to quickly create new appointments for other patients of the same client.
‘New patient’ feature for making a 'new patient' appointment for the client selected. When the appointment is ‘checked-in’, AVImark will prompt to create a new patient record to the database.
The 'Working with' label is now a button that can invoke client-selection. This button can ‘drop-down’ to pick the next patient for a client for a new appointment. This button can also ‘drop-down’ to see recently changed/added appointments at the current workstation.
Scheduled ‘block-offs’ now appear on weekly by room view.
The right-click 'new block-off' feature will allow you to create a block-off for a specific day for a specific doctor.
Rows can be resized on all of the daily calendar views (but not weekly by room view).
Chosen treatments are no longer abbreviated on calendar.
AVImark will let you lock and unlock appointments so that they cannot be drag-dropped on the calendar.
3/29/00 You can now save an estimate that you have created for a particular patient in the Estimate List so that it can be used for other patients in the future. Simply use Right-click, Save in the patient’s Estimate area on the Client Information Display.
A check box has been added to the Enter Medical History window that is used to indicate whether this medical history entry is to be considered as “public” or not. That is, whether this medical history entry is to be shown in the Public view on the Client Information Display or printed on a “public” patient chart. This check box is checked by default, and all previously entered medical history entries will automatically be marked as public by the AVImark version update procedure.
Two new medical history Views have been added to the Client Information Display, “Notes” and “Public”. The Notes view causes only those medical history entries to which Notes are attached to be selected. The “Public” view causes only those medical history entries marked as “public” to be selected. Please note the paragraph above on how to mark medical history entries as “public” or not. In addition, be aware that when you ask to print a public patient chart, the “Public” view of the medical history will automatically be selected for the chart.
Starting with this version, all medical history view tabs at the bottom of the Medical History section of the CID will not be shown at one time…there is not room across the CID for all of them to fit. You will see a small left and right arrow control at the lower right corner of the CID that can be used to scroll the list of medical history view tabs left and right to bring the rest of the tabs into view (i.e. the Photos, Notes, and Public view tabs). As additional views are added to AVImark in the future, they will be added to the right of the existing medical history view tabs.
3/31/00, 124 A new “Work Lists” feature has been added to AVImark. You are allowed to define any number of work lists in the Work Lists system table, then add and remove patients from any of these lists from the Client Information Display. Use Right-Click, then Lists in the Patient area of the CID. A sub-menu will allow you to work with any of the work lists that you have defined in the Work Lists system table. Currently, you can add and remove patients from the lists, enter notes associated with any entry, and “accept” a work list entry, indicating that you are working on the task associated with that patient.