REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Please Note:

  • Contract/Tender reports, where the status of the report is public and only attachments are confidential due to ‘information which may prejudice Council or another person’ (i.e. Contract/Tender assessments) have not been listed as their confidential status will remain indefinitely in accordance with Mornington Peninsula Shire’s Review of Confidential Items Policy adopted by Council on 9 December 2013.
  • The Confidential Audit Committee Minutes have not been listed as their confidential status will remain indefinitely in accordance with Mornington Peninsula Shire’s Review of Confidential Items Policy adopted by Council on 9 December 2013.
  • ‘Report’ includes the ‘Committee Decision’ unless otherwise specified.
  • In relation to public submissions, following consideration of privacy issues, it was decided in 2013 that all submissions provided in Council reports remain confidential, therefore they have not been listed here.

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
SPC
24 Nov 2008 / 2.2 Confidential Item / Jim Houlahan, Team Leader – Property (Strategy). No change. Negotiations still underway. Review in 12 months (February 2015).
SPC
23 Feb 2009 / 2.1Lease/Sale to Somerville Shopping Centre / Report,Attach 1 / Yasmin Woods, Manager – Property & Valuations / Report, Attach 1 / Yasmin Woods, Manager – Property & Valuations.
DAC
18 May 2009 / 2.3.4 Mornington Peninsula Planning Scheme Amendment – C127 and C128 / Report,
Attach 1 / Attach 2, 3, 4, 5, 6 & 7 / Rosalyn Franklin, Team Leader – Scheme Review and Systems / Report, Attach 1, 2, 3, 4, 5, 6 & 7 / Rosalyn Franklin, Team Leader – Scheme Review and Systems. Attachments 2, 3, 4, 5, 6 & 7 to be released with the exemption of personal details.
SPC
13 Jul 2009 / 2.9Confidential Item / Niall McDonagh, Manager – Infrastructure Strategy. No change. Review in 1 year – February 2015

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REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
SPC
24 Aug 2009 / 2.1Confidential Item / Jim Houlahan, Team Leader – Property Strategy. No change. Review in 12 months – February 2015
Special Council 31 Jan 2011 / 2.2Contributory Schemes Policy & Contributory Schemes Strategy for Road Construction in Urban Areas / Report,
Attach 1, 2 & 4 / Attach 3 / Niall McDonagh, Manager – Infrastructure Strategy; and Nicola Belcher, Traffic Engineer / Report,
Attach 1, 2 & 4 / Attach 3 / Niall McDonagh, Manager – Renewable Resources. No change. Attachment 3 to remain confidential indefinitely as it contains submitter personal details.
SPC
31 Jan 2011 / 2.1Telephone Services Contract 1628 / Decision / Report, Attach 1 / Brandon Cheshire, Manager – Information Services / Decision / Report, Attach 1 / Mike Foreshew, Manager – Information Services. No change. Review in 12 months – February 2015.
SPC
31 Jan 2011 / 2.2Confidential Item / Glen McAliece, Drainage Engineer and Jackie Thorne, Compliance Liaison Officer. No change. Report and Attachment to remain confidential indefinitelyas they contain information which may prejudice Council or any other person.
SPC
31 January 2011 / 2.3Appointment of Audit Committee – Independent Members / Decision / Report, Attach 1 / Noel Buck, Manager – Governance and Corporate Support / Report / Attach 1 / Mark Howells, Team Leader – Governance. Attachment to remain confidential indefinitelyas it contains Independent Members’ personal details.

A52247561

REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
SPC
21 February 2011 / 2.1Confidential Item / Allan Cowley, Manager – Strategic Planning. No change. Review in 12 months – February 2015
Special SPC
7 March 2011 / 2.1Quarterly Review to Council – 1 October to 31 December, 2010 / Report / Alison Leighton, Manager, Corporate Planning and Projects / Report / Mark Howells, Team Leader – Governance.
SPC
21 March 2011 / 2.6Tenders and Contracts Approved by the Chief Executive Officer and Contract Finalisation Report – 1 July to 31 December 2010 / Report
Attach 1, 2 and 3 / Kylie Osborne, Assistant to Manager – Governance and Corporate Support / Report / Attach 1, 2 and 3 / Mark Howells, Team Leader – Governance. Attachments1, 2 3 to remain confidential indefinitely as they contain information which may prejudice Council or any other person.
SPC
21 March 2011 / 2.7Review of Confidential Items from 2008 Period / Report,
Attach 1 3 / Attach 2 / Linda Yorke, Governance Support Officer / Report,
Attach 1 3 / Attach 2 / Linda Yorke, Governance Support Officer. No change. Attachment 2 to remain confidential indefinitely as it contains information which may prejudice Council or any other person.
Council
11 April 2011 / 7.5Expressions of Interest for the Mornington Library Café / Report,
Attach 1 & 2 / Greg Collins, Team Leader – Property Operations / Report / Attach 1 & 2 / Greg Collins, Team Leader – Property Operations. Attachments 1 & 2 to remain confidential indefinitely as they contain tender assessment information.

A52247561

REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
Council
9 May 2011 / 7.1Confidential Item / Alex Atkins, Director – Sustainable Infrastructure. No change. Review in 2 years – February 2016
SPC
16 May 2011 / 2.3Establishment of a New Section 86 CoM for Woolleys Road Equestrian Reserve & Additional Nominations for Membership of Sec 86 Special CoM – Main Ridge Equestrian Reserve & the David MacFarlan Recreation Reserve / Decision,
Attach 1 & 2 / Report (exclud-ing Decision / Byron Douglas, Team Leader – Recreation Community Partnerships / Decision,
Attach 1 & 2 / Report (exclud-ing Decision / Byron Douglas, Team Leader – Recreation Community Partnerships. No change. Report (excluding Decision) to remain confidential indefinitely as it contains information which may prejudice Council or any other person.
Special SPC
23 May 2011 / 2.1Confidential Item / Alex Atkins, Director – Sustainable Infrastructure. No change. Review in 2 years – February 2016
SPC
20 June 2011 / 2.2Expressions of Interest for the Grazing Licence – Broadacres, The Briars Park, Mount Martha / Report / Attach 1 / Yasmin Woods, Manager – Property and Valuations / Report / Attach 1 / Yasmin Woods, Manager – Property and Valuations. No change. Attachment 1 to remain confidential indefinitelyas it contains information which may prejudice Council or another person.

A52247561

REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
SPC
20 June 2011 / 2.3Write-Off Bad Debts 2010/2011 / Report / Attach 1 / Ros Humphrey, Revenue Management Coordinator / Report / Attach 1 / Sheri Roberts, Senior Revenue Officer. No change. Attachment 1 to remain confidential indefinitelyas it contains information which may prejudice Council or another person.
SPC
20 June 2011 / 2.62012 Australia Day Local Awards – Appointment of Selection Panel / Decision / Report & Reco / Kylie Osborne, Assistant to Manager – Governance and Corporate Support / Report / Mark Howells, Team Leader – Governance.
SPC
18 July 2011 / 2.2Pelican Pantry Six Month Review (Additional Information) / Report,
Attach 1, 2, 3 & 4 / Peter Gore, Manager – Recreation and Leisure; and Toni Bell, Coordinator – Pelican Pantry / Report,
Attach 1, 2, 3 & 4 / Peter Gore, Manager – Recreation and Leisure.
Special Council
1 August 2011 / 4.1Confidential Item / Mark Howells, Team Leader – Governance. No change. Report to remain confidential indefinitely as it contains information regarding a personnel matter.
Special SPC
10 August 2011 / 2.1Confidential Item / Mark Howells, Team Leader – Governance. No change. Report, Attachments 1 & 2 to remain confidential indefinitely as they contain information regarding a personnel matter.
Special SPC
10 August 2011 / 2.2Confidential Item / Mark Howells, Team Leader – Governance. No change. Report to remain confidential indefinitely as it contains information regarding a personnel matter.

A52247561

REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
SPC
15 August 2011 / 2.1Expressions of Interest for Provision and Operation of Coffee Cart at Rosebud Municipal Offices / Report,
Attach 1 & 2 / Greg Collins, Team Leader – Property Operations / Report,
Attach 1 / Attach 2 / Greg Collins, Team Leader – Property Operations. Attachment 2 to remain confidential indefinitely as it contains tender assessment information.
Council
22 August 2011 / 6.1Confidential Item / Stephen Chapple, Director – Sustainable Environment. No change. Report to remain confidential indefinitely as it contains information which would prejudice the Council or any other person.
Special Council
5 September 2011 / 5.1Confidential Item / Geoff Emberson, Manager – Finance. No change. Report and Attachment to remain confidential indefinitelyas they contain information which may prejudice Council or another person.
Special SPC
5 September 2011 / 2.1Confidential Item / Mark Howells, Team Leader – Governance. No change. Report to remain confidential indefinitely as it contains information regarding a personnel matter.
SPC
19 September 2011 / 2.1Advance Roundabout Construction Bungower Road/Racecourse Road, Mornington – 107 Bungower Road Development / Decision / Report exclud-ing Decision / Doug Bradbrook, Traffic and Road Safety Strategist / Report / Doug Bradbrook, Traffic and Road Safety Strategist

A52247561

REVIEW OF CONFIDENTIAL ITEMS FOR THE PERIOD JANUARY TO DECEMBER 2011

(Including Items Outstanding From Previous Years)

Meeting & Date / Item No./Description / Current Status / Report Prepared By / Reviewed Status / Reviewed By and Comment
Public / Conf / Public / Conf
SPC
21 November 2011 / 2.4 2012 Australia Day Local Award Winners / Report, Attach 1, 2, 3 4 / Kylie Osborne, Assistant to Manager – Governance and Corporate Support / Report / Attach 1, 2, 3 & 4 / Linda Yorke, Governance Support Officer. Part 7 of the Committee Decision was that Report and Committee Decision remain confidential until such time as, and subject to, the acceptance by all successful nominees, and no earlier than 26 January, 2012. Attach 1, 2, 3 & 4 to remain confidential indefinitelyas they contain information which may prejudice Council or any other person.
SPC
21 November 2011 / 2.5Contract 1712 – Industrial Special Risk Insurance / Decision / Report / Noel Buck, Manager – Governance and Corporate Support / Decision / Report / Mark Howells, Team Leader – Governance. No change. Report (excluding Decision) to remain confidential indefinitely as it contains tender assessment information.
SPC
19 December 2011 / 2.6Civic Reserve Master Plan Stage 1 – Sporting Facilities Development at Civic Reserve, Mornington / Report excluding ‘Financial Implica-tions’,
Attach 1 / ‘Finan-cial Implica-tions’ in Report / Peter Gore, Manager – Recreation and Leisure / Report excluding ‘Financial Implica-tions’,
Attach 1 / ‘Financial Implica-tions’ in Report / Peter Gore, Manager – Recreation and Leisure. No change. Review in 12 months – February 2015.

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