2015-16 Provisional Facilitators Conference Calls

2015-16 Provisional Facilitators Conference Calls

Please call in a few minutes before the scheduled time. It is very distracting when people keep signing on after the meeting has started.

Conference Call Number: Dial in number is 415-762-9988 Meeting ID# 702-377-2518.

Host:Aimee Newswanger / Host:
Western Region / Central Region / Eastern Region
Amy Cook, HLC western region / Y / Barbara Albert, Children’s Learning Center at Penn College / Y / Caitlin Burn, Elwyn
Lisa Gragg, IU#4 / X / Shelbie Eshleman, Crossroads Learning Center / Y / Diane Deane, Upper Dublin Christian Nursery School
Beth Fazio, Otterbein Early Education Center / Y
Elizabeth Good, Berks County IU / Jaclyn Maier, Elwyn
Laura Heckart, HLC central region / Jodi Miscannon, Elwyn
Leslie Holzworth, HLC central region / Kathy Morgan, Children’s Village Doylestown Hospital / Y
Kimberly Hughes, HLC central region / Y / Anna Russo, HLC eastern region
Michele Mahoney, HLC central region / Barbara Stephens, Bucks County IU / Y
Tiffany Manning, Sunbeam Station / Y
Bobbie McLean, Lycoming Clinton Community Action STEP Head Start / X
April Quimby, Sunbeam Station / Y
Shannon Terry, Crossroads Learning Center
Brenda Templin, Christ Lutheran Child Development Center
IF: / IF: / IF:
IF: / IF: / IF:
SLT: / SLT:Julia Slater / SLT:Sue Zeiders / Y
SLT: De Voka Gordon

IF=Independent Facilitator, SLT=State Leadership Team Member X=present during Friday call, Y= present during Monday call

Dates: April 8 & 11, 2016

Expected Participants / Topics for discussion: Procedures for Responding to Challenging Behaviors / Notes from Discussion
All provisional facilitators.
Interested independent facilitators.
Interested state leadership team members. / Welcome and Introductions-
How have your Monitoring of Implementation practices changed since beginning this PW PBIS journey?
-How and what did you monitor before as opposed to what you monitor now?
-How have these monitoring changes impacted your implementation? / Still learning how to implement monitoring and how to use the data collected.
Have been doing PBIS since 2009, but the data has been new to us and is feeling like we “aren’t’ there”.
-Have done the BoQ and creating an action plan.
-What can we do with BIR’s until we get connected to behavior partnership?
-Have done some initial TPOT/TPITOS data
We are doing a number of things now and hoping to add some more tools next year. Have been doing PBIS since 2008, many things in place, and this coming year will be vamping up many things.
-Utilizing BoQ and creating an action plan and using self-assessments.
-Would like to add:
-Core Committee has a SW Behavior Coach, but need a more dedicated EI behavior coach. Hoping the person who would be hired has a background in PBIS and to implement the TPOT throughout the classrooms.
-Were just changed on Teaching Strategies GOLD and will be in place for next year –
-What specific EI Program implementing PBIS with fidelity.
-Have BIR’s in place over the years. They are using the SWIS system to identify their BIR data.
-Coaches Logs – not utilizing just yet – but hoping to jump in more for next year.
Struggling a little bit – trying to come up with a system. Most kids only with us for 9 months of the school year. Most kids until we start collecting it and put a plan in place the school year is almost over, kids can be transient, and struggling with teacher’s saying “what’s the point if they leave in April?”
-Working on Foundation supports, Using ECERS and CLASS and TPOT to help coach teachers. The baseline is there, but need more support on those top 2 tiers. Especially tier 3.
-Recommended PTRYC data forms for more individualized children. Lisa agreed that BIR’s are more useful for larger programmatic supports. Also using PTR-YC – using it with staffings with specific children with Head Start and is a nice tool that Head Start staff have liked.
-Just started using it in staffings – when a child in Head Start with an IEP and is beginning to evidence significant behavior challenges. They are using classroom strategies, and either HS or IU staff have concerns, they call a staffing meeting with Head Start Staff, Supervisor, family, IU staff and Lisa. They follow the PTR-YC process to guide the staffing meeting to begin formulating support for the child. The forms are really teacher and parent friendly. Everyone understands the verbiage and flow nicely. Easy to use. Keeps the team focused on task at hand. It’s really developmentally appropriate.
In the beginning were not using the BoQ, then began using it annually, and now using it monthly with an action plan. Increases intentionality and has driven what is shared with staff and shared in the monthly newsletter.
Goal to increase family involvement, and created a family lunch and learn and presented the invitation to join the leadership team – 2 family’s have joined. Also guided center environment projects. Leadership Team took the library as their project and improved the environment to make it user friendly. Using it to this summer “Summer of Possibilities” which is getting the center excited about different project based curriculum. Also keeping the emotional affect up throughout the summer.
One thing changed is the use of the BIR’s – they have changed it to a Behavior Tracking Form (BTF). The words “incident report” were implying a negative connotation. The title was causing resistance to using it regularly – they removed the parent signature line, staff were just handing to parents and saying “Sign this” instead of discussing what happened with the family. Goal to foster more of a conversation with families. Center was tracking with an excel spread sheet of how many were submitted by each classroom each month, seeing patterns of some classrooms not submitting. Reviewed the form with staff and gained feedback.
Wondering where BIR’s with parent signature’s came from – there are multiple versions of this around – it could have come from a former conference. However – it is a local decision how to share and implement the BIR form.
Still working with Behaviorpartnership.com – hoping to be able to enroll people soon. Remember it is definitely ok to use your own version – if you are using behavior partnership it has to match there’s, but if you are doing your own spread sheet analysis – it is ok to use your form!
This year has been a learning year – have a lot of plans for next fall! Have started BIR’s and tweaking them as we go along, noting meeting minutes and working on embedding analysis.
Focusing on classroom strategies/emotional literacy and bringing the center on board. Recently sent out a staff survey to discuss what classrooms.
We want to make sure behaviors are a pattern before bringing the family in as to avoid harming the family relationship – making sure the behaviors are truly a concern.
Introduce families from the start to BIR’s and very intentional in how they introduce BIR’s to families. Discuss BIR’s as information for the teacher to adjust instruction instead of a “report”.
What MH screening tools do you use? How do you use that information? / ASQ-SE
In the past, we only used them when there were concerns – but next year our plan is to complete them will all new entering children.
Implement when there are concerns and have staff and parent fill them out to compare.
Use ASQ-SE for all children, discovered
Next year they will do the ASQ-SE twice, to compare, and in October have the family fill them out. Teachers fill out in January and July – and use that data to consider which are at risk and who we need monitor.
Q:Is there a way we are supposed to be able to submit our ASQ-SE data?
A: used to request how many children were screened, how many had concerns and what did you do? We currently do not require that data be submitted.
Screening is intended to be a “sieve” so children with concerns get “caught” in the screening instead of falling through the cracks. The other side is if we screen and we don’t change how we are acting, then it was not a good use of time – if you screen we must intervene!
How have you used the BoQ with your leadership team?
How are you communicating the BoQ and its progress with your staff?
Are you using coach’s logs? How?
Has anyone begun TPOT’s and TPITOS? If so how are you using that information?
How have you made the time to implement these assessments?
How are you providing the information gleaned from the TPOT’s back to staff?
Are you using this to guide your professional development? How? / Use the TPOT in each classroom and use it as a coaching tool – working on follow up after the first coaching session. She does use the coaches logs and enter it into the database – interested in the summary button from the webinar and found it helpful. Recognized the necessity of going back.
Introduced TPOT in January with Toddler and preschool rooms. Have started having team meetings every month, review observations, identifying classroom focuses, etc. Have made TPOT progress as part of these team meetings. Using this as a way to be proactive – TPOT has guided the coaching process for them. Working on learning the TPITOS and beginning to go into the infant classroom. It did give some good emphasis on thinking – what do we want our infant program to increase?
Were using the older version and just recently got the new version. Going to do some sections and not the whole thing at first until we can get to do the reliability trainings.
Recently made reliable in the TPOT and feel more confident in implementing the assessment – meet with teams once/month. Created a mini-version to identify the important points in coaching.
Are you using Behavior Incident Reports? What systems have you implemented for collection and reporting back to staff?
Are you sharing any of this information with staff and families? If so what and how? / Sharing at child/family team meetings – anyone connected to the child can attend – data shared then. BIR’s prompt conversation with families. Parent/teacher conferences – teachers meet quarterly – GOLD and S/E Screenings shared at that time.
Use the data to provide suggestions to families. All teacher’s are on the leadership team (small center – 8 staff total), so all go through the data (BIR, BoQ, etc.) together. So folks get data results right away.
Working on sharing with larger staff, more in place to share with individual child concerns. At end of year sharing a PW PBIS report to staff, would like to develop a regular way to share information. They have 60 plus staff and limited times to meet with staff.
What barriers do you run into when considering the data/monitoring of implementation and outcomes with your program? / Struggling a little bit – trying to come up with a system. Most kids only with us for 9 months of the school year. Most kids until we start collecting it and put a plan in place the school year is almost over, kids can be transient, and struggling with teacher’s saying “what’s the point if they leave in April?”
When teachers’ ask for in-house support, we begin by training on how to collect the data. Teacher’s often begin with “I feel or I think”, give teacher’s other options if they don’t get to a BIR. Some teacher’s felt they couldn’t ask for help if they didn’t have data. Time management and teacher perception of how and when to use the data.
The hardest piece is time – especially when using other tools like ECERS and NAEYC accreditation. So many “competing” data requirements. TPOT would be great to begin with, but having so many entities to submit data too it can become overwhelming. Additionally balancing staffing.
Giving permission and expectation – use all of the data that you have for all the purposes you need it for. For example – you are doing ECERS and ITERS – use that information to inform your implementation, it will miss social emotional pieces, it will still give you more helpful information than not.
Key links:


For Inventory of Practices in CSEFEL Modules 1 (Pre K and Infant Toddler)..

behaviorpartnership.com
Click on “About” and will have all the information. / Please remember you can reach out to your regional facilitators:
Julia Slater – Eastern –
DeVoka Gordon – Western –
Aimee Newswanger – Central –
Next call: June 10 at 8:30 AM and June 13 at 1:00 PM – No webinar/activities needed!!!
Did the webinar(s) provide you with useful information?
-Unsure why no one answered this question both times – I may have not properly shared it via the adobe room. / Yes, I learned something I didn’t know before. / I am not sure / No, I already knew everything covered / No, I think the additional information and resources confused me
Friday / 83.3% (5) / 16.6%(1)
Monday
Was the conference call a good use of your time? / Yes, I learned more about applications of principles / Yes, I got my questions answered / Somewhat, but I still have questions / No, I didn’t learn anything beyond what was in the webinar.
Friday / 100% (2)
Monday / 83.3% (5) / 33.33% (2)
Friday: Suggestions for Improvement:
No new questions at this time. Today’s call allowed the opportunity to ask the questions I had. Thank you! I will think about further questions.
Monday:
We’re excited to hear the Behavior Partnership is back on the horizon. Please keep us informed as to how we can enroll!

Topics of Interest for Summer Calls

-Website Exploration (of websites referenced in past webinars)

-What can we expect on a Pre-SET? How do we reach level of PBIS Fidelity?

-Types of Coaching – what it can look like.