SWIMS Network Board meeting group reports

Group: ILDS
Report written by: Morag Evans / Date: 30th January 2018
Date of last group meeting / conference call: 6th October 2018
Date of next group meeting / conference call: 16th March 2018
Work completed by and matters resolved since last report:
The ILDS group has not met since the last Board meeting so nothing to report from minutes of the last meeting as these were shared last time.
Work ongoing and matters currently under discussion:
On 23rd January, Jenny and Morag met with representatives of the other networks in the SEED scheme – KSS, EDEN, LENDS, WM, and welcomed PANDDA to the scheme –we discussed:
  • possibility of the publication of a shared protocol
  • requesting rota
  • single website with all networks represented
  • recommendations of the Streamlining Document Delivery Task and Finish Group.
  • future meetings and ways of working

Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures:
  • New name to reflect the recent developments e.g. PANDDA joining and working towards a national network?

Group: Cataloguing Group
Report written by: Anne Lancey / Date: 31/1/18
Date of last group meeting / conference call: 9/11/17
Date of next group meeting / conference call: 20 April 2018
Work completed by and matters resolved since last report:
  • Clare Thornalley (BRI) has joined the group; Carol-Ann Regan has resigned
  • Wiley Medicine & Nursing Collection of journals now bulk added to SWIMS – this and ClinicalKey are created as second records for duplicate titles (for ease of updating)
  • Stock management report (items over 10 years not marked for retention) has been run and shared with library managers
  • Additional integrity checks taken on by Group members (unhidden Titles; mulitpart; copy-less titles; no date)
  • Optional classmark division of exam books in WB18 published and circulated

Work ongoing and matters currently under discussion:
  • 2016, 2017 & 2018 MeSH updates to SWIMS and indexes – almost complete for upload at last!
  • Old BNFs – only 3 locations retaining older than 2016 (7 copies)
  • Dementia reclassification - 7 copies only left to change (from Jan 16)
  • Withdrawn over 18 months – down to 287 – after mass deletion by H27!
  • Considering training – possibly on MeSH/MARC21/RDA?
  • New Chair sought…

Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures:
none
Group: Acquisitions
Report written by: Anne Marie Fitton / Date: 6th February 2018
Date of last group meeting / conference call: Tuesday 6th February 2018
Date of next group meeting / conference call: Tuesday 15th May 2018
Work completed by and matters resolved since last report:
We said farewell to Ann Vellender (W01) and thanked her for all her contributions over the years.
Skeleton records review – standing item now have an Additional SQL search very useful.
Rollover for 2018/2019 discussed nothing to report
Work ongoing and matters currently under discussion:
Olib upgrade for March 2018 nothing for Acquisitions this time
Closed accounts going back years how to delete them
Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures:
None
Group: Journals Group
Report written by: Angie Drayton / Date: 19.02.18
Date of last group meeting / conference call: 16.02.18
Date of next group meeting / conference call: F2F May 18th 2018 @W11
Work completed by and matters resolved since last report:
Changes to membership of group- Many thanks to Jake Proctor and Marina Sotiriou who have left the Group; Elaine Beckett and Anne Marie Fitton have joined. AD continues as Chair for present as no volunteers to take over
Affiliates holdings have been uploaded
Serial issue batch claim tested by Barbara Moye
Journal holdings removed for SLA
New data integrity check created (Titles with no ISSN) and existing ones reassigned within the Group
Work ongoing and matters currently under discussion:
Vacancy for SA representative
Training needs of Group to be addressed at next face to face meeting in May
Problem of ISSNs not populated in serial records which impacts on data integrity for uploading collections
Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures:
None at present
Group: Circulation
Report written by: Tom Arnold / Date: 16th February 2018
Date of last group meeting / conference call: 11th January 2018
Date of next group meeting / conference call: 10th May 2018
Work completed by and matters resolved since last report:
Membership changes – Darrel Mason and Colleen Powell have left the group, but we still have representatives from each of the patches.
Work ongoing and matters currently under discussion:
Guidance to be added to Swims on the use of the email citations function.
Work on the rationalisation of standard traps nearly completed.
Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures: