Minutes of Annual General Meeting held on Wednesday 2nd December 2015
Venue Club House Twinns Field Ripley Lane
Apologises for Absence
M Catt, Martin Topple, ,R Kearney,D Ridyard,C Holland,I Mair,
,V Parr, ,, N Angus,R Walton.
Attendance
Sheet attached of those attended total members 28
1) Ratification of minutes for 2014 AGM
Accepted and adopted as read.
Proposed B Hook
Seconded D Allan
2) Chairman’s Report.
Recognition for the 1st and 2nd team captains for their hard work in making the changes to the team structures work during the year with more interaction between the squads.
Thanks to R Jones for his hard work as Chair of Junior Cricket, noting he is handing over the post to S Isaac in 2016.
Further recognition to Mike Tooke for his commitment to the role of Treasurer. Noting 2016 will be his last year therefore we will need to look for a replacement.
Comment made by the Chair that continued commitment from parents of more senior juniors is required to ensure the hard work this year in promoting younger players into the senior teams is maintained.
3) Treasurer’s Report.
Accounts have been verified by T King who commended to the Club the clear layout of the Accounts.
Deficit for the year is £10k due primarily as a result of one off capital spend on the road £8k.
Cash position over the year remained neutral despite deficit due to grants being recd
Noting that Local Council Grants £2.8k raised specifically for Net Project which has not yet happened so Grant money shown as a creditor in case required to hand back
Accounts adopted by the AGM.
4) Budget 2015/16
A budget was put to the meeting having been prepared by M Tooke after discussion in particular with C Smith, R Jones, and previously presented to the Management Committee.
As a result of a proposed change in length of coaching season junior subscription will need to rise by 25% in line with the increase in hours of specific coaching to be offered
Main areas of note
Cost of Overseas player is included in the budget this year.
Adult annual subscription to remain at £125 leaving the student rate/unemployed at £60.
Match fees to remain the same at £12 for employed adult and £6 for remainder including students.
Junior rates to
age group 5/7 £125
8/15 £175
16/18 £110
Questions from the floor sought to clarify what additional benefits were on offer for the increase cost. Looking for further clarification regarding coaching at matches etc to be explained again in an e mail.
Also concern regarding a small number of parents who have multi junior membership and question raised whether discount could be arranged.
Club recognised the issue and would revert to individual members.
Also membership looking for flexibility on coaching times as a number would find it difficult to attend Thursday evenings. Again Club will review and respond .
Comment made that 2016 will see greater opportunity for junior membership to play on Sundays which will provide greater flexibility for games to be played.
Budget put to the meeting and accepted .
6) Election of Club officers and Team Captains
MAIN POSITIONS
President John Bingham
Chairman Peter Reynolds
Secretary Mike Micklewright
Treasurer Mike Tooke
Welfare Officer Ian Mair
Facilities Manager David Allan
Junior Chair S Isaac
Director Junior Cricket Richard Jones
Members Representatives , Stephen Isaac, Chris Hanson,
Mo Kapadia
Ground Manager Paul Reynolds
Fixture Secretary Peter Reynolds
Surrey Executive Roly Walton.
CAPTAINS
1st Team Mo Kapadia
2ND Team Brian Berthoud
3rd Team Mike Micklewright
4th Team Doug Warwick
Sunday M Micklewright
League Representatives
Surrey Championship V Parr
Surrey Downs Doug Warwick
Independent Examiner for Accounts T King
7) Welfare Issues
During the year we retained ClubMark.
Minor injuries from playing all had satisfactory outcomes
8) A.O.B
.
Review of website use and control to ensure maximum utilisation
Review of the general appearance and general tidiness of Club House reqd
Awards Boards to be updated
Meeting closed 9.20p.m.