REGULAR AGENDA - December 16, 2009
Page 27
REGULAR AGENDA
CITY COMMISSION, CITY OF HALLANDALE BEACH
WEDNESDAY, DECEMBER 16, 2009 1:30 PM
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS AND REPORTS
A. Proclamation in Celebration of Chanukah
B. Moment of Reflection and Call for Peace (Mayor Joy F. Cooper)
C. Parks and Recreation Summary Report
D. 2009 Holiday Lights Awards (Staff: Director of Public Works)(see backup)
PRESENTATION TO BEGIN AT 6:30 P.M., TO BE PROCEEDED BY AN AWARDEE RECEPTION AT 5:30 P.M.
E. Presentation of Certificates in Recognition of the 2010 Martin Luther King Jr. Humanitarian Award Nominees
TO BE HEARD AT 7:00 PM
F. Recognition of Dr. Deborah R. Brown as the 2010 Martin Luther King, Jr. Humanitarian Award Recipient
TO BE HEARD AT 7:00 PM
5. PUBLIC PARTICIPATION (to be heard at 1:30 P.M.)
6. CONSENT AGENDA
A. Pursuant to Chapter 23, Section 105, Award of Contract, Authorizing Award of BID # FY 2008-2009-007 - Fencing, Gates, Sidewalks, Curbing, Street Maintenance, Micro-surfacing, Striping, Sodding, other installations and various services (Staff: Director, Utilities & Engineering)(See Backup)
7. CITY BUSINESS
A. Pursuant to Chapter 23, Section 105, Award of Contract, Authorizing the Award RFP/QBS #FY 2008/2009-003, “Design-Build, Qualifications- Based Selection Process (QBS)” to Carlisle Development Group, LLC (Staff: Director of Development Services/Community Development Agency) (See backup) CAD #028/04
TO BE HEARD IN CONJUNCTION WITH COMMUNITY REDEVELOPMENT AGENCY ITEM #3.A.
B. A Resolution of the City of Hallandale Beach, Florida, Supporting the Prohibition of an Electronic Communications Device While Driving by Supporting House Bill 323, Establishing Exceptions to the Prohibition, and Providing that Specified Use of a Wireless Communication Device Does not Constitute Writing, Sending, or Reading a Text Message (Mayor Joy Cooper) CAD #008/09
8. COMMISSIONER REPORTS
9. OTHER
10. PUBLIC PARTICIPATION (to be heard at 7:00 P.M.)
11. CONSENT AGENDA (to be heard at 7:15 P.M.)
A. Summary of City Commission Action Taken During Afternoon Portion of Meeting
12. PUBLIC HEARINGS (to be heard at 7:30 P.M.)
A. An Ordinance of the City of Hallandale Beach, Florida Amending the City’s Future Land Use Element of the Comprehensive Plan by Changing the Land Use Designation of a Portion of the Diplomat Country Club Located Generally at 500-501 Diplomat Parkway From Commercial Recreation (86.8 Acres), General Commercial (5.24 Acres), and Low Density Residential (1.45 Acres) to Local Activity Center; Containing a Provision for Inclusion in the City’s Adopted Comprehensive Plan; Providing for Severability; Repealing Conflicting Ordinances and Resolutions and Providing an Effective Date (First Reading) (Staff: Director, Development Services) (See backup) CAD #009/08
B. Application #34-08-DB for Major Development Review Approval Pursuant to Section 32-782 of the Zoning and Land Development Code to Redevelop and Expand the Existing Commercial Building and Construct a New Commercial Building at the Property Located at 710-730 West Hallandale Beach Blvd. (Staff: Director, Development Services) (See backup)
THIS ITEM IS TO BE HEARD IN CONJUNCTION WITH ITEMS #12.C THROUGH #12.E.
C. A Resolution of the City of Hallandale Beach, Florida Accepting the CK Plaza Plat Located at 710-730 West Hallandale Beach Blvd. (This Resolution is a result of Application #35-08-P by HB 730-18, LLC) (Staff: Director, Development Services) (See backup)
THIS ITEM IS TO BE HEARD IN CONJUNCTION WITH ITEMS #12.B. #12.D. AND #12.E.
D. Application #36-08-RD Requesting Redevelopment Area Modifications (RAM) in Accordance with Section 32-176 to Redevelop and Expand the Existing Commercial Building and Construct a New Commercial Building at the Property Located at 710-730 West Hallandale Beach Blvd. (Staff: Director, Development Services) (See backup)
THIS ITEM IS TO BE HEARD IN CONJUNCTION WITH ITEMS #12.B. #12.C. AND #12.E.
E. Application #05-10-FV Requesting a Variance from Chapter 8, Section 8-76 Regarding Finished Floor Elevation Requirements in X Zones in Order to Redevelop and Expand the Existing Commercial Building and Construct a New Commercial Building at the Property Located at 710-730 West Hallandale Beach Blvd. (Staff: Director, Development Services) (See backup)
THIS ITEM IS TO BE HEARD IN CONJUNCTION WITH ITEMS #12.B. THROUGH #12.D.
F. An Ordinance of the City of Hallandale Beach, Florida, Amending Chapter 8 Building, Construction and Condominiums; Article IV. Condominium; Section 113 Emergency Generator and Emergency Operations Plans Required, Subsection (D), Providing for Severability, and an Effective Date (First Reading) (Staff: Chief, Fire Department) (See Backup) CAD #008/09
G. An Ordinance of the City of Hallandale Beach, Florida, Providing for Imposition of a Moratorium on Issuance of Business Tax Receipts for the Operations of “Pain Clinics”, and “Pain Management Centers”, for a Six (6) Month Term, to be Extended if Necessary by the City Commission; Providing for Severability, Conflicts, and an Effective Date (First Reading) (Staff: Development Services Director) (See Backup) CAD #022/03
H. An Ordinance of the City of Hallandale Beach, Florida, Providing for Imposition of a Moratorium on Issuance of Business Tax Receipts for the Operation of “Massage Establishments”, for a Six (6) Month Term, to be Extended if Necessary by the City Commission; Providing for Severability, Conflicts, and an Effective Date (First Reading) (Staff: Director, Development Services) (See backup) CAD #022/03
4B. CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: December 05, 2009
TO: D. Mike Good, City Manager
FROM: Mayor Joy F. Cooper
SUBJECT: Request for Agenda Item – Moment of Reflection and Call for World Peace
As the Holidays are approaching, I would like to convene our spiritual leaders for a moment of reflection and call for World Peace. I truly believe that at this time, when so many are still struggling with the economy and jobs, world hunger, and war, the word of our spiritual leaders can help us reflect on what we have and on how to give and help others search for spiritual strength, peace and wisdom.
Accordingly, please place this item on the agenda for a moment of reflection with our leaders, colleagues and the Community.
“Every day we do things, we are things that have to do with peace. If we are aware of our life..., our way of looking at things, we will know how to make peace right in the moment, we are alive.”
Thich Nhat Hanh
12/16/09
4D. CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: November 17, 2009
TO: D. Mike Good, City Manager
FROM: John Chidsey, Director, Public Works
SUBJECT: 2009 Holiday Lights Awards
BACKGROUND
The Commission approved the Holiday Lights Award Program on May 20, 1997. According to Administrative Policy No. 2026.001/R3 - Holiday Lights Award Program - a Committee annually selects properties judged to have outstanding holiday lights and displays. This year, the Committee consisted of five (6) board members and one (2) City employees:
Board Members:
· Phyllis Broconne
· Rochelle Blum
· Morris Cook
· Ann Henigson
· Steve Morley
· Emily Scavo
City Employees:
· Tom Operle
· Gary Gibson
DISCUSSION
The Holiday Committee toured the City on December 7th and 8th, 2009 and selected properties for awards. The recommended winners are featured in the attached PowerPoint presentation. The award recipients are chosen from the following categories and will receive the following prizes:
Categories:
1. Commercial
2. Single-Family Residential
3. Multi-Family Residential
4. Mobile Home Properties
First, Second, and Third Place Prizes
1. Plaque
2. T-Shirt
3. Holiday lights/displays
4. Holiday plants
5. Yard sign (First Place winners in Residential category only)
Honorable Mention Prizes
1. Small plaque
2. T-shirts
Staff will hold a reception for the award winners at 5:30 p.m.; therefore, it is requested the awards presentation begin at 6:30 p.m.
RECOMMENDATION
Staff respectfully requests this item be placed on the December 16th, 2009 Commission Agenda for the presentation of the awards to the 2009 Holiday Lights Awards recipients and that the City Commission be notified.
Reviewed:
______
D. Mike Good, City Manager Date
_____Approved _____Disapproved _____Hold for Discussion
Comments:
12/16/09
6A. CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: December 2, 2009
TO: D. Mike Good, City Manager
FROM: William Brant, P.E., Director, Utilities & Engineering
SUBJECT: Pursuant to Chapter 23, Section 105, Award of Contract, Authorizing Award of BID # FY 2008-2009-007 - Fencing, Gates, Sidewalks, Curbing, Street Maintenance, Micro-surfacing, Striping, Sodding, other installations and various services.
PURPOSE:
Request Commission approval to award BID # FY 2008-2009-007 - Fencing, Gates, Sidewalks, Curbing, Street Maintenance, Micro-surfacing, Striping, Sodding, other installations and various services. Utilization of awarded bid will expedite the work required and thus serve to meet the expectations of the community.
BACKGROUND:
City contracts are awarded pursuant to Chapter 23, Hallandale Beach Code of Ordinances, Award of Contract. Under this solicitation, the City received responses from seven companies for various installations and services. The selection was based on the lowest total bid provided for each discipline. The City reserves the right to exercise the option to renewal annually subject to the appropriation of funds, not to exceed, a maximum of four (4) years. The Contractors will maintain their unit prices for the four (4) years.
The City routinely utilizes Contractors for certain types of recurring projects, such as sidewalks, curbing, asphalting, etc. Staff desires to expedite these City Projects by obtaining unit prices in advance, from Contractors, through the bid process. The bid was released with the stipulation that the City could award to at least two (2) qualified contractors in each discipline. The award to more than one vendor for each discipline was based on the first lowest qualified total price and second lowest qualified total price.
DISCUSSION:
The item before the Commission today will approve these contractors for future work in the area for which they are qualified. Purchase orders will be issued to the low bidder in each category, using their low bid unit prices, and consistent with City code. Purchase orders greater than $50,000 will be brought to the Commission for approval. If the low bidder is unable to perform the job, for instance due to scheduling or availability of personnel, the job will be offered to the second lowest bidder at awarded unit prices.
Following review of the bids, the following firms qualified in their respective trades. Staff recommends the following firms for the following categories:
Category / Low Bid / Second Low BidFencing & Gates / Straightline / Tropic Fence
Sidewalks / Straightline / Rick Developer
Curbing / Rick Developer / ABC Construction
Street Maintenance / Straightline / ABC Construction
Micro-Surfacing Streets / Florida Highway Products / North Florida Emulsions
Striping / Steffen & Sons Striping / Florida Highway Products
Sodding / Straightline / ABC Construction
RECOMMENDATION:
1 Authorize the City Manager to award to lowest and second lowest qualified contractor for each discipline,
2 Authorize City Manager to award project specific contracts to the lowest and second lowest vendors for each discipline up to his spending authority of $50,000 subject to the expenditure being approved as part of the annual budget,
3 Authorize City Manager to execute all necessary documents, and
4 Authorize City Manager to establish accounts and make expenditures.
Prepared By: ______
Richard Labinsky, P.E.
City Engineer
Reviewed:
______
D. Mike Good, City Manager Date
_____Approved _____Disapproved _____Hold for Discussion
Comments:
12/16/09
7A. CITY OF HALLANDALE BEACH, FLORIDA
MEMORANDUM
DATE: December 3, 2009
TO: D. Mike Good, City Manager
FROM: Richard D. Cannone, Director of Development Services
SUBJECT: Pursuant to Chapter 23, Section 105, Award of Contract, Authorizing the Award RFP/QBS #FY 2008/2009-003, “Design-Build, Qualifications- Based Selection Process (QBS)” to Carlisle Development Group, LLC CAD #028/04
PURPOSE
To request City Commission authorization to award contract and City Manager to enter into a contract with Carlisle Development Group, LLC in accordance with RFP/QBS #FY 2008/2009-003, ”Design-Build, Qualifications- Based Selection Process (QBS)” for the redevelopment of approximately 2.34 acres within the City of Hallandale Beach, Florida.
BACKGROUND
The City of Hallandale Beach, Community Redevelopment Agency (the “CRA) desires to stimulate and create physical, economic and social improvements in the Northwest Area of Hallandale Beach, Florida. The aim of the “Design-Build, Qualifications- Based Selection Process (QBS)” was to pre-qualify, evaluate and determine which firms are qualified to participate in a redevelopment project of City-owned land located along Dixie Highway and NW 1st Ave, between NW 5th Street and NW 6th Street, approximately 2.34 acres see attached map provided as Exhibit 1, hereinafter the “Property”.
The City of Hallandale Beach, Florida, on behalf of the Community Redevelopment Agency (CRA) is seeking to select a design build firm or team to provide professional design, engineering and construction services for the “turn-key” redevelopment of the Property. The redevelopment of the Property shall be for:
· Mixed Use that includes Affordable Commercial, Office, Medical and/or Housing.
· Affordable Multi Family or Townhouse use or combination.
· Affordable Commercial, Office, or Medical use.
The City of Hallandale Beach estimated Annual Median Household Income (AMI) for 2007 is $36,000 annually. The City of Hallandale Beach/CRA would prefer a development that targets a variety of income levels with a focus on the 80% and 120% AMI.
Staff met and discussed the City’s idea for this project with the Palms Community in August/September 2008.
DISCUSSION
RFP/QBS # FY 2008/2009-003 was issued on January 26, 2009 for development on City owned lots located in the Northwest section of the City. Two (2) pre-proposal site visits were conducted on February 11th and March 12th, 2009. On the deadline of March 13, 2009, staff received seven (7) proposals from the following firms:
§ Carlisle Development group
§ Cubellis
§ G&D Developers and International Design Engineering Architecture (IDEA)
§ Paradigm Design and Construction
§ PDG Builders, Inc.
§ Pinnacle Housing Group