Hope Concert Series Vendor Application

Hope Concert Series Vendor Application

Application Deadline is October 2, 2015

If you are interested in becoming a food, merchandise or information vendor please read the following information. We are excited about our THIRD ANNUAL Hope Concert Series, and we are soexcited that you will be joining us in making this event a success.

Please be aware that vendors are not covered under the Hope Concert Series liability insurance coverage policy so your participation in this event is strictly volunteer and in no way will you hold anyone or anything liable for any actions at this event. Therefore, please make sure your organization’s liability policy covers your activities at this event.

All applications may be given to any board member, (the person who contacted you)or submitted on-line at hopecitronelle.org. They can also be mailed to Hope Church, 21025 Highway 45, Citronelle, AL 36522.

The application fee must be included with the application and the fee must be paid by check or money order.

Please be aware that we do not have the ability to receive payment on-line, but you can submit the application on-line and then mail payment or give your payment to any board member. We must receive payment before you are guaranteed a space.

Please do not pay with cash, this will help us keep track of all payments.

Facts and Information:

All booths will be set up along both sides of the stage on the football field.

We will designate the placement of all vending booths, and they cannot be moved at any given time during the event.

Each vendor will have access to one plug. You will need to supply heavy-duty extension cords to connect to the power source.

All vendors must submit a list of items that will be sold for approval by the vending committee. This is in order to assure that each business has sole rights to any items sold. (Ex: we don’t allow two people to sell the same items.)

• The food-vending fee will be $200 for a 10 x 15 space.

You must provide the exact dimensions of your tent or vending trailer on the vendor application.

• The merchandise-vending fee will be $150 and the booth size will be 10x10.

Vendors will not be allowed to sell any music or items that will take away from anything that the artist may be selling.

• The information booth fee will be $100 and the booth size will be 10x10.

Setup begins at 1:00 p.m. and ends at 2 p.m.

Please be in place by 2 p.m.

No one will be allowed access unless they have a ticket and a vendor pass. These items will be mailed to you as soon as your application is approved.

No one will be allowed to enter the gates unless they are approved vendors, before, during or after these hours.

If you bring extra people they must have a ticket in order to enter.

If they did not purchase them in advance the ticket cost will be $15.

Currently this is a rain or shine event; so no rain checks.

FACTS

• A responsible adult must be in the booth at all times.

• All cookers MUST BE BARRICADED from public access.

• All booths with open flames must be equipped with a fire extinguisher.

• The area must be kept clean at all times. Each vendor must supply their own trash cansfor their booth and enough garbage bags, and they must manage the removal of all their trash.

• Tents are allowed. Please properly mark all tent stakes or wires that invade or may conflict any walking areas.

• We will provide designated parking areas for our vendors.
Parking will be on a first come first serve basis.

• Weprefer that you vend until the show ends. However, if an emergency occurs or should you need to leave before the end of the show you must take everything with you and clean up your space completely. You reserve the right to take down your booth whenever you desire.

• No dumping of waste water or grease anywhere on the premises.

• After approval, the vending coordinator will post a list of approved vendors and what they will be selling on the hopecitronelle.org website. This information will be located under the Hope Concert Series tab. It is the responsibility of the vendors to check this information and notify the coordinator of any changes, deletions, or additions.

• Vendors cannot set up and block traffic.

• Sales tax collection and payment is the responsibility of each vendor (if applicable).

ABSOLUTELY! NO ALCOHOL IS ALLOWED!

• All food vendors are required to have a permit from the County Department of Health

Vendors are responsible for all booth structures, set‐up, and furnishings (ex. tables, chairs, outdoor heavy duty extension cords, signage, lighting, etc.)

• Participants will be asked to leave without refund if they are not in compliance with the rules of the event.

Booth participants are responsible for supplying enough cash on hand to make necessary change for patrons.

A sign must be prominently displayed at your booth with all prices.

Additional Facts and Information:

• A Hope Concert Series Services Director will assign all booth/trailer locations.

• Security will be present on the grounds; however vendors are responsible for the security of their booth and content.

• Hope Concert Series, Hope Church, Mobile Public School System, Citronelle High School, the City of Citronelle or any of the employees are responsibility forany stolen or damaged property, accidents or injuries. As a vendor I understand the rules and except full responsibility.

• The Hope Concert Series and the City of Citronelle reserve the right to revoke or refuse the granting of space at any time with no recourse by the vendor and shall not be held liable by anyone for this action.

• Applicants will be notified of acceptance within two weeks of our receiving the application. Additional information, parking passes, maps, etc., will be mailed.

• All tents and booth structures must abide by safety measures to insure the booth is adequately secured in case of inclement weather or strong winds.

• Vendors are not allowed to sell any merchandise away from their assigned booth space.

• Parking of large trucks and vehicles behind booths is not allowed.

• All booths must comply with county Health Department Regulations.

• Smoking is not allowed in or near food booths.

• There are no refunds or rain checks once your payment has been processed.

Other Recommendations and Information

• Water may not available for hook up. We will have some available but our hook ups are limited. Please be prepared to supply your water needs.

• Bring your own tables and chairs.

• Be prepared to light your area. Flash lights are also recommended.

• Be prepared to pass an inspection from the Health Department.

• Each food vendor booth comes with two (2) vendor passes and six (6) concert tickets.

Merchandise and information vendors will receive (2) vendor passes and four (4) concert tickets.

Here is the procedure for becoming a vendor at the HOPE CONCERT SERIES:

• Read, agree and accept all of the requirements.

• Mail the application to Hope Church, 21025 Highway 45, Citronelle, AL 36522, or you may return it to a board member.

• Give payment to your board member contact or mail it to Hope Church, 21025 Highway 45, Citronelle, AL 36522. Please list on your check the name of the vendor.

• Your application is not complete until your payment is received and your items have been approved by the Vendor Committee.

Vendor Application

Name of Business/Organization______
Contact Person______
Address______City______State______ZIP______Daytime Phone ______Evening Phone______
Email______
Drivers License #______
Please Circle: FOOD, INFORMATION, or MERCHANDISE:
Item(s) selling:

Price(s) of items selling:

I hereby apply to be a:
FOOD VENDOR ‐ $200 ______

INFORMATION VENDOR ‐ $100 ______

MERCHANDISE VENDOR ‐ $150 ______

This information is for our office.
Check No. or Payment: ______
Approval Date:______

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