Vacancy notice for the RTA assistant
Vacancy notice
The EU financed ENPI project
“Strengthening the metrology system in Azerbaijan” (AZ/15/ENP/TR/36)
is seeking to recruit a
Project Assistant
Background information:
The above-mentioned project will be implemented in close cooperation between the State Committee for Standardisation, Metrology and Patent of the Republic of Azerbaijan (beneficiary), the The Czech Metrology Institute (CMI) (senior partner) and National Metrology Institute of Germany (PTB) (junior partners).
The main aim of this project is strengthening the metrology system in Azerbaijan.
The project started on 18.01.2016.
Within the project many activities will be carried out such as seminars, workshops and study visits, drafting legislation, strategies and implementation plans etc. Therefore, a project coordinator from Czech will be stationed in Baku. The project coordinator is looking for a qualified project assistant.
Office of the RTA / task division:
The project coordinator - also called Resident Twinning Adviser (RTA), an officer of the Czech metrology institute- will carry out the daily coordination of the project, together with his Azerbaijani counterparts, in cooperation with the Czech and Germanyproject leaders.
The RTA will be assisted by two local assistants, one project assistant and one language assistant. The RTA will focus on the overall coordination and content of the activities, and the evaluation of the progress of the project, while the project assistant and language assistant will take care of the project administration, logistics, translation and interpretation. The project assistant will focus on the project administration, logistics, drafting minutes, etc. while the language assistant will focus on translation and interpretation. However, both assistants need to be able to replace and assist each other when necessary!
Job description:
Under the guidance of the Resident Twinning Adviser (RTA) and in cooperation with his counterpart in the State Committee for Standardisation, Metrology and Patent of the Republic of Azerbaijan, the project assistant is expected to carry out the following duties:
-Project administration / office management: performing all necessary administrative tasks, including filing of all project materials and maintaining all financial records (bookkeeping), in line with the EC procedures for external assistance and the EC Twinning Manual, answering phone calls, and correspondence;
-Logistics: preparing activities by providing relevant information to the EU experts, printing and photocopying of materials for seminars and conferences, arranging hotel rooms, transport, rooms for seminars, conferences and meetings, equipment for presentations etc.;
-Drafting: drafting programmes for EU experts, agenda’s and minutes of meetings;
-Translation / interpretation services: acting as an interpreter for the RTA, assistance with the translation of legislation, policy documents, implementation plans, training materials, PowerPoint presentations etc., and (consecutive or simultaneous) interpretation during seminars, conferences and meetings (in addition to the language assistant);
-Other tasks: performing other duties at the request of the RTA, either related to assistance with the implementation of the project or related to personal assistance with language issues and other issues that arise from moving to and working in a foreign country.
Profile of the candidate:
The successful candidate should have the following qualifications:
-university degree (bachelor’s or comparable)*;
-Azerbaijani as mother tongue and excellent English and Russian language skills;
-ability to communicate effectively in these languages, including good drafting skills;
-experience in office management and project administration, including bookkeeping;
-experience in Azerbaijani – English v.v. and (preferably) Russian – English v.v. interpretation and translation services;
-good computer skills (in particular Word, PowerPoint and Excel);
-ability to manage a number of tasks simultaneously;
-ability to undertake activities independently and as a team-player;
-good planning and organisational skills;
-and proven ability to work effectively in an international environment.
* Lack of a university degree may be compensated by skills and a substantial amount of relevant work experience.
Useful assets would be:
-previous experience in the administration of at least one EU funded project;
-familiarity with EU project cycle management;
-demonstrable interest and experience in the area of European cooperation, metrology;
-experience in working with Azerbaijani state institutions;
-knowledge of English and Azerbaijani.
The project assistant cannot have or recently (past six months) have had any contractual relation with the beneficiary administration!
Duration and remuneration of the contract:
-duration: 5,5 months
-full-time (40 hours per week)
-(gross) salary: € 1500 per month
The project assistant will be based at the State Committee for Standardisation, Metrology and Patent of the Republic of Azerbaijan in Baku. He/she will report to the Resident Twinning Adviser.
Applications should include a motivation letter and detailed CV and should be sent before 10.08.2017to the following e-mail addresses: and . Please mention “project assistant” in the subject.
Short-listed candidates will be invited for an interview and a short test in Baku. It is envisaged that interviews will be held on 16 August 2017.