Transportation and Public Works Committee Minutes

November 4, 2008

Members: / Present:
J. Batty, Chair / J. Batty
T. Caterina, Vice-Chair / T. Caterina
A. Sohi / A. Sohi
D. Thiele
S. Mandel / S. Mandel

Also in Attendance:

Councillor B. Anderson

Councillor D. Iveson

Councillor K. Krushell

Councillor L. Sloan

S. Thompson, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

S. Thompson, Office of the City Clerk, called the meeting to order at 9:35 a.m.

CouncillorD. Thiele was absent.

ELECTION OF CHAIR

S. Thompson, Office of the City Clerk, called for nominations for the position of Chair, Transportation and Public Works Committee.

Councillor T. Caterina nominated Councillor J. Batty for the position of Chair, Transportation and Public Works Committee.

S. Thompson, Office of the City Clerk, asked if there were any further nominations. There being none, S. Thompson asked for a motion to close nominations.

Moved T. Caterina:

That nominations for the position of Chair, Transportation and Public Works Committee, close.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

Councillor J. Batty was elected, by acclamation, as Chair, Transportation and Public Works Committee.

S. Thompson, Office of the City Clerk, vacated the Chair and Councillor J. Batty presided.

ELECTION OF VICE - CHAIR

Councillor J. Batty called for nominations for the position of Vice-Chair, Transportation and Public Works Committee.

Councillor A. Sohi nominated Councillor T. Caterina for the position of Vice-Chair, Transportation and Public Works Committee.

Councillor J. Batty asked if there were any further nominations. There being none, Councillor J. Batty asked for a motion to close nominations.

Moved A. Sohi:

That nominations for the position of Vice-Chair, Transportation and Public Works Committee, close.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

Councillor T. Caterina was elected, by acclamation, as Vice-Chair, Transportation and Public Works Committee.

A.2.Adoption of Agenda

Moved A. Sohi:

That the November 4, 2008, Transportation and Public Works Committee meeting agenda be adopted with the following changes:

  1. Orders of the Day
    3 p.m. to 4 p.m.Recess
  2. Additions:

E.4.Connaught Armoury

E.9.Change Order to Contract D909320S,
Husky Oil Ltd.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

A.3.Adoption of Minutes

Moved A. Sohi:

That thefollowingTransportation and Public Works Committee meeting minutes be adopted:

  • October 7, 2008, Transportation and Public Works Committee
  • October 15/21, 2008, Transportation and Public Works Committee

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate:E.2.,E.3., E.4., E.5., E.9., J.1., P.1. and P.2.

Moved S. Mandel:

E.REPORTS

E.1.North East LRT Electrification Upgrade

That Transportation and Public Works Committee recommend to City Council:

That the budget for Capital Project 08-66-1273 North East LRT Electrification Upgrade totalling $10 million be approved. Funds are provided from the Federal Government Public Transit Capital Trust 2008 program.

E.6.James MacDonald Bridge and 98 Avenue over Scona Road Bridges Rehabilitation - Change Order-Consultant Appointment

That a Change Order with Earth Tech (Canada) Inc. in the amount of $100,000, including GST, Contract 0732, Tender 906634, for project management, be approved. / Transportation

E.7.170 Street (137 Avenue – Transportation Utility Corridor) Widening - Sole Source Agreement

  1. That the widening of 170 Street, between 137 Avenue and the Transportation Utility Corridor, be added to the list of approved projects under Capital Program 06-66-1612 Anthony Henday Drive Connectors.
  2. That a sole source agreement with Flatiron Graham Parsons for$500,000 (excluding GST) to construct the widening of 170 Street be approved, and that the agreement be in a form acceptable to the City Manager.
/ Transportation
(E.7. cont’d)

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at October 14, 2008

That Administration award the tender projects, as outlined in Attachment 1 of the October 14, 2008, Corporate Services Department report 2008COP021, and enter into all relevant agreements, and such tenders to be in accordance with Administration’s normal tendering guidelines.

Reconsidered
(page 5)

P.PRIVATE

P.3.Purchase of Land – Community Revitalization

  1. That the purchase of the property shown on Attachment 1 and described on Attachment 2 of the November 4, 2008, Asset Management and Public Works Department report 2008PW8840 be approved.
  1. That this report remain private pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.
/ AMPW

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

B.2.Time Specifics and Decision to Hear

Moved A. Sohi:

That Transportation and Public Works Committee hear from the following speakers in a panel:

E.4.Connaught Armoury

  1. Deb Cautley, Executive Director,
    Youth Emergency Shelter Society
  2. Shelly Chamaschuk, President,
    Youth Emergency Shelter Society
  3. Kristopher Bala, Gateway Manor
  4. Ron Bell, Royal Canadian Legion, Strathcona Branch 150

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

E.REPORTS

Moved J. Batty:

That the following motion be reconsidered:

Moved S. Mandel:

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at October 14, 2008

That Administration award the tender projects, as outlined in Attachment 1 of the October 14, 2008, Corporate Services Department report 2008COP021, and enter into all relevant agreements, and such tenders to be in accordance with Administration’s normal tendering guidelines.

(continued on page 8)

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:D. Thiele.

P.PRIVATE

P.1.Civic Agency Recruitment – Chair Interview and Short Listing

Moved T. Caterina:

That the Committee meet in private pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion:J. Batty, T. Caterina, A. Sohi.

Absent:S. Mandel, D. Thiele.

The Committee met in private at 9:43 a.m.

Moved T. Caterina:

That the Committee meet in public.

Carried

For the Motion:J. Batty, T. Caterina, A. Sohi.

Absent:S. Mandel, D. Thiele.

The Committee met in public at 10:09 a.m.

Moved T. Caterina:

That the October 16, 2008, Corporate Services Department report 2008CACA36 remain private pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act. / Corporate Svcs.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent:S. Mandel, D. Thiele.

S. Thompson, Office of the City Clerk, answered the Committee’s questions.

E.REPORTS

E.2.Recommended Service Standards and Planning Guidelines for Edmonton Transit System

E.3.Funding Strategy for ETS Ridership Growth Strategy and Planning Review

K. Koropeski,Transportation Department, made a presentation and answered questions. R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions.

(E.2. and E.3. continued on page 7)

E.4.Connaught Armoury

R. Daviss, Asset Management and Public Works Department, made a presentation. S. Thompson, Office of the City Clerk, answered the Committee’s questions.

A copy of an email from R. McDonaldentitled, Decision Day – Connaught Armourywas provided by Councillor Batty and was distributed to members of the Committee and a copy was filed with the Office of the City Clerk.

S. Chamaschuk and D. Cautley, Youth Emergency Shelter Society;
K. Bala, Gateway Manor; and R. Bell, Royal Canadian Legion, Strathcona Branch 150, made presentations. A letter from the Edmonton & District Historical Society; and the Youth Emergency Shelter Society’s presentation, was distributed to members of the Committee and a copy was filed with the Office of the City Clerk.

D. Cautley and S. Chamaschuk, Youth Emergency Shelter Society, answered the Committee’s questions.

L. Rosen, General Manager, Asset Management and Public Works Department; and S. Thompson, Office of the City Clerk, answered the Committee’s questions.

Moved S. Mandel:

  1. That a lease with the Youth Emergency Shelter Society for the Connaught Armoury be approved on the terms and conditions as outlined in Attachment 4 of the October 29, 2008, Asset Management and Public Works Department report 2008PW6807.
  2. That the Youth Emergency Shelter Society set up a Liaison Committee with the adjoining neighbourhood to ensure proper two-way communication.
/ AMPW

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

Moved A. Sohi:

That the Committee recess for five minutes.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

E.REPORTS

E.2.Recommended Service Standards and Planning Guidelines for Edmonton Transit System

E.3.Funding Strategy for ETS Ridership Growth Strategy and Planning Review

(continued from page 6)

R. Boutilier, General Manager, and K. Koropeski, Transportation Department, answered the Committee’s questions.

Moved S. Mandel:

That the following reports be referred to Administration to return to the April 21, 2009, Transportation and Public Works Committee with additional comparative information outlining various levels of service standards and applicable costs of implementation :
E.2. Recommended Service Standards and Planning
Guidelines for Edmonton Transit System
October 1, 2008, Transportation Department report 2008TD9939
E.3. Funding Strategy for ETS Ridership Growth Strategy and
Planning Review
October 6, 2008, Transportation Department report 2008TD6809-2 / Transportation
Due: Apr. 21/09
(E.2., E.3. cont’d)

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee recessed at 12:02 p.m.

The Committee reconvened at 1:31 p.m.

Mayor S. Mandel was absent.

E.5.Purchase of Land - 40 Avenue East of 17 Street

K. Koropeski, Transportation Department; and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Mayor S. Mandel entered the meeting.

Moved A. Sohi:

That the $3,171,200 purchase of the property shown on Attachment 1 and described on Attachment 2 of the November 4, 2008, Asset Management and Public Works Department report 2008PW9646 be approved. / AMPW

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at October 14, 2008

(continued from page 5)

B. Belcourt, Transportation Department; and S. Thompson, Office of the City Clerk, answered the Committee’s questions.

Moved S. Mandel:

That the Committee meet in private.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee met in private at 1:53 p.m.

Moved S. Mandel:

That the Committee meet in public.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee met in public at 2:09p.m.

D. Lajeunesse, Corporate Services Department; and B. Belcourt, Transportation Department, answered the Committee’s questions.

Review Open Tender Process

Moved S. Mandel:

That Administration review the process of providing notice and information to Committees when open tenders exceed $15 million in value and ensuring Committees and Council are aware of the actual expected value of the tender bids as well as the budget. / Corporate Svcs.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

Moved S. Mandel:

That Administration award the tender projects, as outlined in Attachment 1 of the October 14, 2008, Corporate Services Department report 2008COP021, and enter into all relevant agreements, and such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

S. Thompson, Office of the City Clerk, answered the Committee’s questions.

E.9.Change Order to Contact D909320S, Husky Oil Ltd.

B. Stephenson, Transportation Department; and D. Lajeunesse, Corporate Services Department, answered the Committee’s questions.

Moved T. Caterina:

That an increase in Contract D909320S Husky Oil Ltd. – Streets Engineering, to a value classification B (from
$2,000,000 - $4,000,000) total including GST, be approved. / Transportation

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

J.ADMINISTRATIVE RESPONSES

J.1.Active Transportation Capital Funding (D. Iveson)

S. Thompson, Office of the City Clerk; and D. Mullen, Transportation Department, answered the Committee’s questions.

Moved A. Sohi:

That the September 25, 2008, Transportation Department report 2008TD6427 be postponed to the December 9, 2008, Transportation and Public Works Committee meeting. / Transportation
Due: Dec. 9/08

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

P.PRIVATE

P.2.AISH Pass Program

Moved A. Sohi:

That the Committee meet in private pursuant to section 27 of the Freedom and Information and Protection of Privacy Act.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee met in private at 2:35 p.m.

Moved T. Caterina:

That the Committee meet in public.

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee met in public at 3:15 p.m.

Moved J. Batty:

That Administration provide a private report to the January 27, 2009, Transportation and Public Works Committee meeting, responding to the issues and questions raised during the private discussion. / Transportation
Due: Jan. 27/09

Carried

For the Motion:J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

R.NOTICES OF MOTION

Councillor J. Batty asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 3:15 p.m.

______

ChairCity Clerk

Transportation and Public Works CommitteeMinutes | November 4, 2008, to1 of 11

INDEX

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

November 4, 2008

A.CALL TO ORDER AND RELATED BUSINESS

ELECTION OF CHAIR...... 1 ELECTION OF VICE-CHAIR 2

A.2.Adoption of Agenda......

A.3.Adoption of Minutes......

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items......

B.2.Time Specifics and Decision to Hear......

E.REPORTS

E.1.North East LRT Electrification Upgrade......

E.2.Recommended Service Standards and Planning Guidelines for Edmonton Transit System /7

E.3.Funding Strategy for ETS Ridership Growth Strategy and Planning Review /7

E.4.Connaught Armoury......

E.5.Purchase of Land - 40 Avenue East of 17 Street......

E.6.James MacDonald Bridge and 98 Avenue over Scona Road Bridges Rehabilitation - Change Order-Consultant Appointment

E.7.170 Street (137 Avenue – Transportation Utility Corridor) Widening - Sole Source Agreement

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at October 14, 2008 /5/8

E.9.Change Order to Contact D909320S, Husky Oil Ltd......

J.ADMINISTRATIVE RESPONSES

J.1.Active Transportation Capital Funding (D. Iveson)......

P.PRIVATE

P.1.Civic Agency Recruitment – Chair Interview and Short Listing......

P.2.AISH Pass Program......

P.3.Purchase of Land – Community Revitalization......

Review Open Tender Process......

R. NOTICES OF MOTION

S.ADJOURNMENT………………………………………………………..…

INDEX - Transportation and Public Works CommitteeMinutes | November 4, 2008, to1 of 1