Subject:8/2/12 EETD Safety Committee Meeting Minutes

Cuts are the most commonly reported accident in the EETD metrics. The committee discussed actions being taken to address. EHS Division into developing a policy document regarding sharps.
The number of incomplete training assignments has not show much improvement. Regular reminders are being sent out. One issue involves guests that are on-site for a few weeks only, but select work groups that involve up to 10 courses. Action Item: Ron will propose a special JHA work group for short-term guests. Tim will assist in identifying needed basic training and controls.

Self-Assessment Program Update (Ron)

The self-assessment report for the unwanted chemical removal project has been finalized and submitted.
A self-assessment regarding hood sash height in the EETD continues and should be completed by the end of the month. Two rounds of baseline sash height data has been obtained. Awareness training is next.
The Safety Committee discussed future self-assessment projects for inclusion into the 2013 self-assessment plan. Several good ideas were added to the list of proposed projects.

Action Item: Ron will send out a Goggle Survey to the committee so they can vote on the top three self-assessment projects.

Building Emergency Team (BET) Update (Susan)

The Building 90 BET will need some new members now that ESD is moving out.
Two small BET radios were purchased for use during Building 90 emergencies.

Old Business (All)

Bicycle/pedestrian safety was discussed. There is an on-going lab-wide effort. There is a website for reporting traffic concerns ( Ron will put information out to all EETD employees in the next “what’s new” division newsletter.
Flex Lab update (Susan):
Moves from the trailers into the 4th floor will start next week and continue through the month. The ergonomics team is being made aware of each move.
The trailer demolition will start in early September. The shuttle bus stop will be move and route changed slightly. Some parking will also be impacted.
The entire project is scheduled for completion in October 2013.

New Business (All)

The recent SAA inspections showed a need for improved self-inspections of the lab areas. Perhaps an electronic format that stores completed inspections into a central database for better tracking. Action Item: Ron will look into an inspection system that JGI is currently using.
The LBL Safety Advisory Committee (SAC) peer review report for EETD has been completed. It will be distributed to the EETD safety committee for review once it is released.
The committee is interested in seeing any statistics regarding use of the EHS Division “safety concern” reporting system. Tim will follow-up and see if there is data available on how many concerns are submitted and their status.

Next Meeting: Thursday, October 4 @ 9:00am

Action Items

Item / Action Needed / Assigned / Status
01-3 / Generate a spill cleanup procedure for use in addressing chemical spills in glove boxes. / Ron Scholtz/ Gao Liu / Open- Meeting held to discuss options. Propose placing small spill kits inside each glove box. Ron is obtaining supplies to implement.
01-4 / Generate specific spill cleanup training for EETD lab workers. Ensure that adequate cleanup supplies are available. / Ron Scholtz / Open- Lab areas surveyed for supplies. Many areas are lacking. Need to standardize supplies. Ron is generating OJT slides for spill cleanup procedures.
01-9 / Place energy savings awareness stickers on all fume hood sashes in EETD Labs. These are color coded to show energy efficiencies at various sash positions. / Ron Scholtz/ Assessment Team / Open- Geoffrey has supplied documentation. Meeting held with EHS 1/6/12. A self-assessment project has been started.
04-3 / Communicate requirements for retiring PIs and disposal of old chemicals/equipment prior to leaving LBNL. / Ron Scholtz / Open- Guidelines already exist. Need to be linked to new website. Working with EHS to develop a checksheet.
04-5 / Determine BET coverage for B62. Need to ensure EETD has BET coverage for the third floor. / Susan Synarski / Open- There are currently 4 BET assigned to B62. In addition to the building manager (MSD), there is one BET assigned to the 1st floor (MSD), two BETs on the second floor (both EETD) and no BET assigned on the third floor.
06-1 / Issue a Safety Alert regarding cut prevention practices in the lab areas. In addition, cut prevention needs to be a focus area during upcoming inspections / Ron Scholtz / Completed
06-2 / Send out draft Old Chemical Disposal Project self-assessment report to the Safety Committee. / Ron Scholtz / Completed
06-3 / Send out a list of potential self-assessment projects to the Safety Committee for consideration. / Ron Scholtz/ Safety Committee / Completed
06-4 / Issue a Safety Alert regarding the new personal protective equipment (PPE) requirements revisions. / Mike Wisherop / Open- EHS will provide a summary of changes for inclusion into the alert.
06-5 / Develop and implement an effective new hire safety orientation process for EETD. / TBD / Open- Looking for volunteers to participate. Peer review item.
08-1 / Develop a JHA work group specifically for short-term guests that need supervised access into the lab areas. / Ron Scholtz/ Tim Roberts / Open- Look at basic training requirements. Need to have controls to ensure work group membership is monitored.
08-2 / Send out survey to Safety Committee to vote on top 3 self-assessment ideas for 2013. / Ron Scholtz / Open- List of ideas developed and discussed by committee.
08-3 / Look into possibility of electronic format lab area self-inspections with centralized database. Also generate reminders to PI’s. / Ron Scholtz / Open- Look into system currently in use at JGI.