Tender No.SE/PRC/T-9 (2007-2008)

FOR ENGAGEMENT OF AGENCY FOR MONTHLY&QUARTERLY METER READING THROUGH

DIGITAL PHOTOGRAPHY & DATA ENTRY & BILL DISTRIBUTION FOR RCI&AGRICULTURE

CONSUMERS HAVING THE LT BILLING SYSTEM WITH DTC PHOTO READING

UNDER BARAMATI DIVISION FOR PUNE RURAL CIRCLE.

Tender price /

Rs.1000/=

Last Date of Submission
of the Tender / 19/07/07. / Upto 13.00Hrs.
Date of Opening / 19/07/07 / 15.00 Hrs.

Estimated Cost: Rs. 50 Lakhs

E.M.D. Rs. 50,000/-

Office of the Superintending Engineer

PUNE RURAL Circle, 2ST Floor, Administrative Building,

Rasta Peth, PUNE 411 011

Phone: 26138183 [P] 26137248[O] Fax: 020- 26137238

PUNE RURAL CIRCLE

Administrative Building, 2st floor, Rasta Peth Pune- 411 011

Phone No. 020/26138183, Fax No. 020/ 26137238.

TENDER SPECIFICATION NO. SE/PRC/T- 9 ( 2007-08)

FOR ENGAGEMENT OF AGENCY FOR MONTHLY&QUARTERLY METER READING THROUGH DIGITAL PHOTOGRAPHY & DATA ENTRY & BILL DISTRIBUTION FOR RCI&AGRICULTURE CONSUMERS HAVING THE LT BILLING SYSTEM WITH DTC PHOTO READING UNDER BARAMATI DIVISION FOR PUNE RURAL CIRCLE.

Period of issue of Tender / From 12/07/07 To18/07/07.13.00 Hrs.
Last date for receipt of Tenders / 19/07/07 Up to13.00 Hrs.
DATE AND TIME OF OPENING / 19/07/07 at 15.00 Hrs.
Place of opening of Tender / Office of Superintending Engineer, 301 Adm. Building 2st Floor, Rasta Peth, Pune 411 011.
ESTIMATED COST / Rs. 50 Lakhs.
EARNEST MONEY / Rs. 50,000/- (1% OF THE TENDER VALUE)
TENDER PRICE / Rs. 1000/- (Rs. One Thousand) in cash if the payment is by way of D.D. drawn in favor of Supdt. Engineer, MSEDCL, PRC Pune payable at any Schedule Bank, Pune. The cost of the specification once paid will not be returned under any circumstances.

Note: The tender specification can be purchased from O/o. Superintending Engineer, 301

Adm. Building 2st Floor, Rasta Peth, Pune 411 011. on all working days in the office

hours for the period mentioned above.

a) The tenderer who have purchased the tender specification are only eligible to quote the rates.

b) If any of the dates mentioned in the tender notification and specification happen to be a holiday due to unforeseen reason the same will be considered as the next working day.

c) Any requisition for tender specification beyond the specified date, will not be entertained.

d) The Superintending Engineer, PRC Pune has the right to reject all or any tender without assigning any reason.

Superintending Engineer

PRC, Pune.

IMPORTANT NOTES: Payment of earnest money by D.D. payable in favour of Supdt.

Engineer, MSEDCL, PRC Pune payable at any Schedule Bank, Pune is essential, otherwise the tender will not be accepted.

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION Company Limited

PUNE RURAL Circle, 2ST Floor, Administrative Building,

Rasta Peth, PUNE 411 011

Phone: 26138183 [P] 26138183[O] Fax: 020- 26137238

Tender No.SE/PRC/T-9 (2007-2008)

Tender Cost: Rs. 1000=00

Estimated Cost: Rs.50 Lakhs E.M.D.Rs. 50,000/-

TO BE FILLED IN ACCOUNTS SECTION Tender Copy No. _

Issued to

Tender cost of Rs.______paid vide M.R.No.______Dtd.______

Date: Divisional Accountant

TO BE FILLED IN BY THE TENDERER

1. Name & address of the ______

2. Address of the factory/ ______

Unit ______

.3. E.M.D. paid Rs.______M.R.No.______Dtd.______

______

IMPORTANT 1] Tenderers must submit all the tender documents duly

NOTES: filled in & signed by them before the due date and time.

2] Rates should be quoted in the prescribed schedule

attached with this tender and not in any other form.

FOR OFFICE USE:

Total Nos. of tenders received ______& Opened on ______

IN THE PRESENCE OF:

A.E. A.O. E.E. S.E.

PRC PRC PRC PRC

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION Company Limited

PUN RURAL Circle, 2ST Floor, Administrative Building, Rasta Peth, PUNE 411011

Phone: 26138183 [P] 26137248[O] Fax: 020- 26137238

To,

------

Dear Tenderer,

Please quote the lowest rates for

in the Schedule-‘A’ attached herewith. All the tender documents including cover page should be submitted duly filled-in and signed by the tenderer. Rates should be quoted in the attached ‘Schedule- ‘A’ for all activities. Tenders in any other form desire any additional information to be submitted, you may attached separate sheets to the tender documents.

INNER OF TENDER DOCUMENTS

Sr. No. / Particulars / Page No.
1 / Tender Notice / 6
2 / Instructions to Tenderer / 7-10
3 / Particulars of the Tenderer / 11
4 / General tender condition (Scope of work) / 12-16
5 / Technical offer & General details & Letter to the Superintending Engineer / 17-20
6 / Annexure -“A” (Financial Offer) / 21
7 / Sample from for contract Agreement / 22
8. / Sample form for performance security (Bank Guaranty) / 23
9. / Annexure “ B” (Meter status. List of Exceptional reports) / 24

SUPERINTENDING ENGINEER

P.R.C. MSEDCL.PUNE

TENDER NOTICE

THE DETAILED ACTIVITIES TO BE UNDERTAKEN BY THE AGENCY WILL BE AS UNDER: -

a) Pre-printed stickers indicating consumer Number is to be pasted on the consumer’s meter, consumer premises door and the meter box wherever necessary this will be a one time job

b) MONTHLY&QUARTERLY meter reading through digital photography and preparation of CD of RCI&AGRICULTURE consumers.

c) Data punching of the said readings

d) Bill distribution (Bill generation & printing will be done by MSEDCL).

e) T/F meter reading.

f) Correcting route sequence of scattered consumer or mismatch PC consumer.

The contract period shall be initially for One year that is up to and renewable for such period or periods as mutually agreed.

Period of issue of Tender / From 12/07/07 To 18/07/07. 13.00 Hrs.
Last date for receipt of Tenders / 19/07/07 Up to 13.00 Hrs.
DATE AND TIME OF OPENING / 19/07/07 at 15.00 Hrs.
Place of opening of Tender / Office of Superintending Engineer, 301 Adm. Building 2t Floor, Rasta Peth, Pune 411 011.
ESTIMATED COST / Rs. 50 Lakhs.
EARNEST MONEY / Rs. 50,000/- (1% OF THE TENDER VALUE)
TENDER PRICE / Rs. 1000/- (Rs. One Thousand) in cash if the payment is by way of D.D. drawn in favor of Supdt. Engineer, MSEDCL, PRC Pune payable at any Schedule Bank, Pune. The cost of the specification once paid will not be returned under any circumstances.

The prospective Bidder should have the necessary competence, adequate financial standing, sufficient experience, expertise and related infrastructure for handling contract work of similar nature.

INSTRUCTIONS TO TENDERER

This invitation of Bid is open to eligible bidders for “FOR ENGAGEMENT OF AGENCY FOR MONTHLY&QUARTERLY METER READING THROUGH DIGITAL PHOTOGRAPHY & DATA ENTRY & BILL DISTRIBUTION FOR RCI&AGRICULTURE CONSUMERS HAVING THE LT BILLING SYSTEM WITH DTC PHOTO READING UNDER BARAMATI DIVISION FOR PUNE RURAL CIRCLE.

1.02 The scope of work covered under the tender shall comprise of

MONTHLY&QUARTERLY METER READING THROUGH DIGITAL PHOTOGRAPHY & DATA ENTRY & BILL DISTRIBUTION FOR RCI&AGRICULTURE CONSUMERS HAVING THE LT BILLING SYSTEM WITH DTC PHOTO READING UNDER BARAMATI DIVISION FOR PUNE RURAL CIRCLE.

under jurisdiction of PUNE RURAL CIRCLE, Pune as per the instructions

of concerned Executive Engineer / S.D.O.’s/Incharge of Billing unit after

receipt of order from the Office and completing of all formalities.

1.03 The EARNEST MONEY to be deposited with tender shall be

Rs. 50,000/- Tenders submitted without earnest money shall be summarily rejected.

1.04 Payment of earnest money as indicated in clause 1.03 shall be

accepted in the form of cash / demand draft in favour of Supdt. Engineer, MSEDCL, PRC, Pune payable at any Scheduled Bank, Pune. The Earnest Money Deposit will be forfeited in case successful tenderer fails to pay security deposit and execute the contract agreement within the prescribed period. Payment of Earnest Money by “Cheque” shall be not been accepted.

1.05 The blank tender form will be available at the cost of Rs. 1,000/- in cash at Block No. 301, Rasta Peth Admn. Building, Rast Peth, Pune - 411 011 from 12/07/07 to 18/07/07 up to 15.00 Hours. Last date of submission of tenders will be 19/07/07 up to 13.00 Hour & the same will be opened on 19/07/07 at 15.00 Hours.

1.06 Tenderer must return the tender form together with the

Specifications and the rates duly filled in Schedule-“A” duly signed. Any tender not bearing the signature of tenderer on all the documents accompanying the tender is liable to be rejected.

1.07 The Offer is to be submitted in two envelopes super scribed as 'Envelope I and 'Envelope II in Tender Box in due time.

a) Envelope I:

Envelope containing the qualifying documents / certificates should properly sealed and super scribed as below:

Envelope I

MONTHLY&QUARTERLY & QUARTERLY - METER READING THROUGH DIGITAL PHOTOGRAPHY FOR BARAMATI DIVISION

The due date & time

EMD paid / exempted

Firms name & address.

The envelope I should contain following qualifying attested document.

1. Valid registration (Under SSI unit in Maharashtra if E.M.D. is exempted.)

2. Service Tax registration / VAT Registration if applicable.

3. Experience certificate regarding satisfactory completion of work for meter reading or spot billing reading & distribution of the bill at least one Indian Electricity Distribution Companies/SEB’s Covering at least 50,000 meter reading in any one month from April 2004 to March 07.

4. Also submit the attested documents as detailed below.

a) Valid contractor licenses/ Co. registration

b) Valid Income Tax Clearance Certificate/ PAN No/Last 3 years Income Tax paid Certificate.

c) Solvency certificate of 50% of value of tender issued by National Bank valid for the current year 2007-08.

d) Copy of receipt regarding payment of EMD.

b) Envelope II:

The envelope II should contain the tender document with price

offered in Schedule-“A”

MONTHLY&QUARTERLY METER READING THROUGH DIGITAL PHOTOGRAPHY FOR BUND GARDEN DIVISION

1.08 The tenderer will have to submit SOLVENCY CERTIFICATE from any Nationalised Bank to the extent of 50% of value of the tender.

1.09 The tenderer shall be deemed to have studied the specifications and all other documents attached to the tender papers, on his having filled in tender.

1.10 The tender duly completed sealed and super scribed with the subject of tender and due date of opening on the face of cover will be received up to 13.00 hrs. on the due date and opened on the same day, if possible in the said Office in the presence of tenderer or the representatives who may choose to remain present.

1.11 It shall be definitely understood that the MSEDCL does not accept any responsibility for

the correctness or completeness of the Schedule “A” for given part and this schedule is

liable to alterations by commissions, deductions or addition in the item or quantities at

the discretion of the Supdt. Engineer or his authorised representative and Tenderer would

be bound to execute all the activities actually ordered / encountered during execution at

the corresponding tender prices.

1.12 The rates in the Schedule-“A” shall be quoted in figures as well as in words. In case of

any differences in the rates quoted in words and figures, the lowest will only be

considered. All the entries by the tenderer should be in ink erasing and over writings are

not permissible. The tenderer should initiate all corrections and insertions.

1.13 Lowest bidder in Envelop II shall be given the contract. The comparison shall

be made on the basis of “TOTAL PRICE” for all the 3 activities taken together

and part contract will not be offered to the lowest in one of the activities.

1.14 The Tenderer on award of the contract will have to pay a SECURITY DEPOSIT for

work contract at the rate of 5% of the value of contract by cash or Bank Guarantee for

the same value in the prescribed MSEDCL’s format.

1.15 Tenders which do not fulfill any or all the conditions or are found incomplete in any respect are liable for rejection.

1.16 The undersigned reserves the right to accept or reject any part or all tenders without assigning any reasons.

1.17 The rates quoted shall remain open/ valid up to

1.18 Income tax, Works Contract Tax / Service Tax at appropriate rate will be deducted from

the Tenderers bill at the prevailing rates and applicable surcharges thereon of the gross

value of the bill as per instructions laid down in Government of India Notification unless

the necessary exemption certificate from the income tax department authorised for the

purpose in produced will in time.

1.19 The Tenderer on placement of the work order enumerating the contract conditions shall within the prescribed period have to execute a written agreement on the prescribe standard form as per MSEDCL’s Rules. The regular stamp fees etc. necessary for completing the agreement shall have to be borne by the Tenderer.

1.20 No tender will be considered for acceptance unless it is accompanied by the latest income tax clearance certificate/ Pan Card No. issued by the competent authority in favour of Tenderer and attested copies should be attached with .tender.

1.21 The jurisdiction of work is Pune Rural Circle. The Bidder is therefore advise to get themselves acquainted with the work area & all other aspects before preparing & submission of bid document & entering in to a contract. The bidder should also get acquainted with the billing patterns in different areas.

IMPORTANT

1. Initially while opening the tenders, the envelope No. 1 i.e. Qualifying Bid will be opened first. The price bids of only those bidders who are qualified in the Qualifying Bid will be opened later. For qualification, all the documents duly attested as mentioned in Clause 1.07 above are required. The price bids of bidders who have submitted all the valid documents as per clause 1.07 above shall only be qualified for opening of price bids.