HRA LABOR-MANAGEMENT MEETING MINUTES
September 12, 2012
Attendees: Barb Akervik, Rob Johnson, Margie Janousek, Jeff Stratioti, Sue Bradford, Diane Martin, Lynne Snyder, Mike Marquardt, Mary Pelofske and Chelsa Nelson
Absent: Rick Ball, Carolyn Chapin and Bob Crom
Facilitator: Sue Bradford Note taker: Mary Pelofske Lunch: BYOB
The meeting minutes from May 9, 2012 were approved.
Suggestion Box: No suggestions; discussion about sending out minutes for approval ASAP. Mary will email the minutes to everyone on Labor Management committee once complete, everyone will respond within a certain time frame with OK’s or corrections. Mary will then send them out for posting.
Sunshine Committee: $817.73 balance as of 09/07/2012. Discussion was had about the new candy machines being tacky. HRA did not request them and Sue Bradford will ask the vendor to have them removed. It was agreed that we all appreciate Sunshine Committee’s hard work and effort.
Safety & Risk Control Committee: There are some major trainings coming up. All Staff announced for October. Jim and Carol have been trying to keep up with a monthly schedule. Jim will email managers to get 2 more trainings in to catch up with that schedule.
Diane voiced concerns about some chemical sprays being used. Discussion was had about getting Pest Policy in place. Sue stated that Diane was going to work on that and it will be brought up in the Safety meeting. There was also talk about fleas and bedbugs in some of the buildings and it was suggested a Pest Policy would help with what to do and what happens if staff takes them home with them.
Safety was also going to discuss new signage at the front desk regarding attending to your children and checking in at the front desk.
Website: Contact Carol if you want her to post pictures, updates and events. Sue will contact Carol regarding getting a form filled, printable application online. It was also discussed that we should remove Ron Tinsley’s picture as it is showing him as a housing specialist and this is misleading.
Maintenance: Two janitors have been hired. There is one more position open for Lead Mechanic. Internal deadline is September 21, 2012.
General Staffing Issues: We will not be filling the Finance Steno position at this time. Discussion was had that communication on how Wendy’s duties will be divided will be key. It was suggested that everyone affected by this change could have a group meeting to discuss exactly what their new job duties are and what is expected of them. It was also brought up that if any staff is feeling overwhelmed by their job plus new duties that they take their concerns directly to their supervisor. If their concerns are not being heard or addressed by their direct supervisor, they should go to Rick, as he is the supervisor’s supervisor.
Rehab: Lynne Snyder gave an update of Rehab activities. They have not received a contract for funds-CDBG. HRA fronted the money as there is plenty of work to be done. Rehab does not yet have an office in the One Stop Shop but they are attending the meetings at the site. They have one NSP house they are offering for sale. The condemnation order for the Seaway has been lifted and the Rehab department is doing the sticks and bricks work for them.
AMPS: There are major concerns about bugs – fleas and bedbugs to be addressed by the Pest Policy. There was also discussion about occupancy rates. It appears that there are issues with both getting files promptly from applications and when they do get files, issues with people turning down the units for various reasons. Mary brought up that at one time Public Housing and Section 8 combined application specialist so they could help each other. It sounds like this has been brought up before and it was decided not to do that at this time. It is understood that when there is a change in staffing there is always a slow down and it takes a long time to catch up.
Section 8: Mary reported that things are going smoothly in Section 8. The idea of a data person to help create and analyze reports and manage data was addressed again and it was reiterated that there is no money.
Finance: Finance thanks Rehab for the use of their printer to run checks. They are 2 weeks from the end of their fiscal year. An email will be sent out concerning getting billing/mileage requests in for reimbursement. Budgets for next fiscal year, October 1, 2012 are almost finished. Board approval scheduled for 09/25/2012.
Capital Improvements: Sue reported that the King Manor parking lot should be started not this week but the following week. Gregg will let everyone know the details. There may be reduced rate parking passes for the ramp down the street. HRA employees may need to give up extra spots for people who live in the building that need accessible parking.
Health Insurance & Wellness Committee: Barb reported that the Wellness Fair is scheduled for 10/03/2012. Anyone interested in the biometrics should preregister by next Monday. It is possible you can get paid time off for this but Rick will let us know.
Barb stated that we should not be surprised if Health Insurance rates were to rise by 15%. This is just a guess. We should know by the end of October.
Change meeting time: Changing the meeting time due to Union not providing lunch anymore was discussed. Chelsea stated that no other unit is provided lunch and most other Labor Management meetings in the union do not take place during the lunch hour. Everyone should be allowed their usual lunch time and have the meeting before or after. A very informal survey was taken and it appears that no one really has an opinion on changing the time. It seems to be working OK for everyone. Management will still provide lunch every other meeting and any other times will be BYO Lunch.
It was also noted that it is in very poor taste of the union to stop providing lunch 2-3 times per year. Diane is going to talk to the Teamsters to see if they would provide lunches.
Other: Barb reminded us that it is very important to pay attention to anything that is included with our checks. There is important information included.
The meeting was adjourned after establishing that the next Labor-Management Meeting would be on November 14, 2012 at 11:30am in the King Manor Conference Room.
Facilitator: Lynne Snyder Note Taker: ? Lunch: Management
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