Edward Byrne Memorial justice assistance grant

2010

Request for Proposals

Ohio Office of Criminal Justice Services

Edward Byrne Memorial Justice Assistance Grant Funding

FY 2010Request for Proposal

CONTENTS

OCJS and JAG1

What to Expect1

Eligibility 2

Applicant Training 2

Program Purpose 2

Length of Funding2

Match 2

2010 JAG LE 2

Proposal Checklist 3

Format and Submission4

2010 JAG Justice Assistance Grant (JAG) Program Areas: Goals and Requirements 5

2010Justice Assistance Grant (JAG)Proposal Narrative 8

Unallowable Costs11

Bidder’s Conference Registration12

OCJS AND JAG

The Ohio Office of Criminal Justice Services (OCJS) is a division of the Ohio Department of Public Safety. By statute, OCJS is the lead justice planning and assistance office for the state, administering millionsof dollars in state and federal criminal justice funding every year. OCJS also evaluates programs and develops technology, training, and products for criminal justice professionals and communities. OCJS has been designated by Governor Ted Strickland to administer the FY 2010Edward Byrne Memorial Justice Assistance Grant (JAG) funds.

Proposed to streamline justice funding and grant administration, the JAG Program allows states, tribes and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most.

What to Expect

Application. For technical assistance on any part of the JAG application, call OCJS at: 614.466.7782 and ask to speak to your Grants Coordinator or e-mail: and include the county where your project is located.

Regional Contacts:

Review.JAG proposals will be competitively reviewed by OCJS and outside criminal justice professionals. Project budgets will be reviewed to assure that costs are allowable and directly relate to the program. Final funding recommendations are made by the OCJS Executive Director and approved by the Department of Public Safety Director.

*Grant Reviewer. To ensure the viability of the review process, OCJS requests that all proposals identify the name of a qualified professionalwho may be considered to participate as a potential grant reviewer. Mandatory training is required for all grant reviewers. OCJS will hold a grant reviewer training at the Ohio Department of Public Safety on June 8, 2010. Time to be determined.

Contact information should be sent to Laura Miller at and include:

  • Name
  • Agency Affiliation
  • Address
  • Phone
  • Email

Award. Award notifications will be mailed to selected projects. Before final approval, projects must complete and return all required forms. Prior to funding, grantees will receive orientation information regarding funding conditions and grant management strategies. All awards will be for 12 months of funding, operating from January 1, 2011 through December 31, 2011.

No Continuation. Please note that projects funded with fiscal year 2009 Recovery and Reinvestment Act JAG dollars will not be considered continuation projects under the fiscal year 2010 JAG program. In other words, those programs that received a 2009 Recovery grant will not be guaranteed funding for the same project.

Multi-Jurisdictional Law Enforcement Task Forces. All applicants for Program Area A01, Multi-Jurisdictional Law Enforcement Task Forces, must use the A01 application. This application is specifically for task forces only. This application can be found on the OCJS website at: No A01 applications submitted online will be considered for funding. Please note that some heading components of the A01 application differ from the online application.

Eligibility

All JAG applicants must have an organization, or subgrantee, that will serve as the fiduciary agent and assume overall responsibility for the grant. Eligible JAGsubgrantees include:

  1. A unit of local government or council of governments. A unit of local government has legislative autonomy, jurisdiction, and authority to act in certain circumstances. Units of government include a city, county, township, or village. If two or more jointly apply, they must designate one body to take the lead role and identify that agency's fiscal officer, or
  2. State agencies, state-supported universities, or
  3. Statewide and local nonprofit or faith-based associations. Projects implemented by courts, law enforcement agencies, and mental health boards may not act as their own subgrantees.
  4. Law enforcement agencies applying under this solicitation must be in compliance with crime statistics reporting, using either the Ohio Incident-Based Reporting Summary System or Uniform Crime Reporting Summary System, per Ohio Revised Code Section 5502.62(C)(6).

APPLICANT TRAINING

OCJS will be hosting a Grant Bidder’s Conference on May 10, 2010 from 9-11am at the Ohio Department of Public Safety’s Motorcycle Classroom located at 1970 W. Broad Street, Columbus, Ohio, on the first floor. The training will discuss the application process and provide detailed training information that will be useful in preparing a Justice Assistance Grant (JAG) and/or Violence Against Women Act (VAWA) grant application. Individuals are required to register for the trainings. The grant review matrix will be provided at this session which details the application review score criteria.

Conference registration is required for attendance. Please complete the registration form at the end of this document and fax it to Laura Miller at 614-466-0308, or send via email to:.

PROGRAM PURPOSE

JAGfunds can be used for state and local initiatives, technical assistance, training, personnel,equipment,supplies, contractual support, and information systems for criminal justice for any one of the following ProgramPurpose Areas:

A Law Enforcement Programs

BPrevention and Education Programs

CCorrections and Community Corrections Programs

DProsecution, Court, and Victim Services Programs

E Research, Evaluation, and Technology Improvement Programs

Length of Funding

Projects may apply for 12 months of funding, operating fromJanuary 1, 2011 to December 31, 2011.

MATCH

For FY 2010 the 25 percent cash match requirement can be waived due to the effects of the economy. If you would like to waive your cash match, please indicate this on your application. Please note, if applying online cash match must be entered in the budget section, but you can request to have match waived in your narrative.

2010 JAG LE

Please note that a separate JAG solicitation will be released October 1, 2010. This grant application will focus on traditionally allowable costs under the original Local Law Enforcement Block Grant, and will be referred to as JAG LE. This program will fund projects that reduce crime, increase public safety, and support the Ohio Incident-Based Reporting System (OIBRS). OIBRS is a crime reporting system that allows law enforcement agencies to submit data directly to state and federal government in an automated format.

Per Ohio Revised Code Section 5502.62(C)(6), all law enforcement agencies must be compliant with reporting crime statistics, using either the Ohio Incident-Based Reporting Summary System or Uniform Crime Reporting, in order to receive funding through OCJS.

Programs under criminal justice departments that are consistently reporting crime statistics are the only law enforcement agencies eligible for OCJS funding pursuant to Ohio law. Ohio law requires all law enforcement agencies to report their crime statistics in order to be eligible for criminal justice grants from OCJS.

Funds will be used for:

  • Hiring, training, and employing on a continuing basis new, additional law enforcement officers and necessary support personnel.
  • Paying overtime to employed law enforcement officers and necessary support personnel for the purposes of increasing the number of hours worked by such personnel.
  • Procuring equipment, computer technology, and other materials directly related to law enforcement functions. Allowable costs include equipment needed to implement OIBRS. Funding OIBRS projects will be required to report OIBRS data within a specified time after completion of the subgrant, and the records management system vendor must be an Ohio certified OIBRS vendor.

Seven-month awards will be issued from February 1, 2011 to August 31, 2011. Projects may request a maximum of $20,000 of OCJS/JAG LE funds, and there will be a 10 percent cash match requirement on the total project cost. For FY 2010 the 10 percent cash match requirement can be waived due to the effects of the economy. If you would like to waive your cash match, please indicate this on your application. Local law enforcement agencies are eligible to apply as the implementing agency. The unit of local government must serve as the official subgrantee (e.g., mayor or commissioner’s office).

If your agency will receive 2010 Edward Byrne Memorial Justice Assistance Grants directly from the U.S. Bureau of Justice Assistance, you will not be eligible to apply for this JAG LE solicitation through OCJS.

Proposal Checklist

Use the following checklist as a general guide for submitting JAG proposals. Please read through the entire application packet before completing and submitting proposals.

Title Page

Project Proposal, with headings clearly marked

Executive Summary

Detailed Budget Application

*All applicants for Program Area A01, Multi-Jurisdictional Law Enforcement Task Forces, must use the A01 application. This application is specifically for task forces only. This application can be found on the OCJS website at:. Any A01 applications submitted online will not be considered for funding.

Format AND Submission

If applying online, visit: . Online proposals must be electronically submitted by5:00 p.m. onJune 1, 2010. Late applications will not be reviewed or considered for funding.

Projects that are not able to apply online must submit a waiver stating why they could not submit their application online. Please note that only projects applying under A01 do not need to submit this waiver since they are the only funding category not allowed to apply online. For those applicants who submit a waiver, proposals may not exceed six pages. Proposals should be single-sided pages, 12-point font, double-spaced, with one-inch margins. Required forms, including budget pages, do not count as part of the six-page total. Please do not attach additional pages. Submit a total of six proposal packets. All parts of the proposal, including the Title Page, Project Proposal, Executive Summary Page, and Budget Form must be submitted at the same time. Use binder clips only on applications. Please do not fax any part of the proposal. Proposals must be postmarked or received by OCJS by 5:00 p.m. on June 1, 2010. Failure to follow the specified requirements will also result in the application not being reviewed or considered for funding.

  • Mail or deliver proposals to:Ohio Office of Criminal Justice Services

1970 West Broad Street, P.O. Box 182632

Columbus, Ohio43218-2632

Attention: Project Control

For technical assistance on any part of the JAG application, call OCJS at: 614.466.7782 and ask to speak to your Grants Coordinator or e-mail:d include the county where your project is located.

Regional Contacts:

If applying for a local project in Cuyahoga, Franklin, Montgomery or Lucas counties, please also submit a copy of your application to the contact listed below. However, if you are applying under Program Area A01, you should not submit a second copy to the contact below. You should only submit applications to OCJS. Also, if you are a statewide organization located in Cuyahoga, Franklin, Montgomery or Lucas counties, you should not submit a second copy of your application to the contact below, only submit applications to OCJS.

FranklinCountyLucasCounty

Kathy CrandallHolly Matthews

Office of Homeland Security and Justice Programs Criminal Justice Coordinating Council

373 S. High Street, 25th FloorOneGovernmentCenter, Suite 1720

Columbus, Ohio43215Toledo, Ohio43604

Telephone: 614.462.5577Telephone: 419.213.3828

CuyahogaCountyMontgomeryCounty

Paula YoungJoe Spitler

Department of Justice Affairs, Grants and TrainingMontgomeryCountyCriminal

310 W. Lakeside Ave. Suite 795-A

Cleveland, Ohio44113

Telephone: 216.443.5924

Edward byrne memorial justice assistance grant (JAG)

GOALS AND REQUIREMENTS

Program Area / Goal / Requirements
A
Law Enforcement Programs / *Note-All A01 Applicants must use the new application at:
No A01 online applications will be considered for funding.
Provide safety measures and meet the needs of local communities through innovative criminal justice programs. Develop enforcement and training programs that target special needs victims or offenders.
Reduce impact of drug and firearm traffickers, gangs, pharmaceutical diversion, terrorism, and other organized criminal activity on the health and safety of Ohioansthrough multi-jurisdictional collaboration. / MULTI-JURISDICTIONAL LAW ENFORCEMENT
TASK FORCES (A01)
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting
LAW ENFORCEMENT(A02)
  • Available only to law enforcement agencies. Proposed activities must supplement, not replace, local enforcement activities
  • Collaborative activities with other criminal justice entities or community organizations that respond to needs within the local population
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting
  • Priority given to programs that provide OCJS their methodology and evidence-based practices

B
Prevention and Education Programs / Reduce and prevent crime and the fear of crime through collaborative prevention efforts to maintain order, solve problems, and improve the quality of life in Ohio communities.
Increase youth crime prevention programs.
Provide community crime prevention and training. /
  • Collaboration Board representing law enforcement, community, public and private agencies
  • Unallowable project requests: crime deterrent hardware, D.A.R.E.
  • Priority given to programs that provide OCJS their methodology and evidence-based practices
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting

C
Corrections and Community Corrections Programs / Increase community-based alternatives to incarceration and detention for non-violent offenders in Ohio. Treatment programs must target criminogenic needs and improve offender assessment. Programs may be in residential and/or non-residential settings.
Establish, expand, or improve Drug, Mental Health, and other types of specialized dockets.
Provide training and technical assistance for implementation of successful interventions. /
  • Local Community Corrections Act Board if available, or Collaboration Board representing law enforcement, common pleas judges, probation, community, public and private agencies
  • Project Descriptions must include:
  1. In absence of proposed project, offenders would be confined
  2. Offenders receiving proposed services are non-violent
  3. Admission criteria for proposed project
  4. How and when clients are assessed
  5. Treatment program, including offender’s daily schedule
  6. Internal sanction system for compliance/non-compliance
  7. Criteria for successful/unsuccessful program completion
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting
  • Priority given to programs that provide OCJS their methodology and evidence-based practices

D
Prosecution, Court, and
Victim Services Programs / Train prosecution and court personnel; and support community mediation, programs that assist crime victims.
Provide crime victims with services to help them overcome the trauma of victimization; participate in all critical stages of the criminal justice process, and return to full, active lives. / PROSECUTION AND COURT
  • Collaboration Board representing victim services, law enforcement, court, prosecution, and other community organizations
  • Collaborative activities with appropriate systems to ensure proper sanctions and monitoring offenders
  • In absence of project, the safety of court personnel and the public would be compromised
  • Settlement of cases through non-judicial disposition
  • Current legal trends and development
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting
  • Unallowable project requests: court security projects.
  • Note: Agencies that have previously received funding in support of visitation centers are eligible to apply in FY 2010; however, this program area may not be eligible for funding support in future years.
VICTIM SERVICES
  • Collaboration Board representing victim service providers, law enforcement, and prosecution.
  • Unallowable project requests: visitation centers.
  • Project Descriptions must include:
1. How project will ensure victim, juror, or witness
safety
2. How project will market services to potential
Users
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting
  • Priority given to programs that provide OCJS their methodology and evidence-based practices

E
Research, Evaluation, and Technology Improvement Programs / To provide state and local officials and practitioners needed information through research on priority Ohio criminal justice issues and evaluation of programs related to Ohio criminal justice priorities.
Improve criminal justice information systems to assist law enforcement, prosecution, courts, and corrections agencies implement a statewide criminal justice information sharing system. / RESEARCH AND EVALUATION (EOR)
  • Evaluate the effectiveness of existing criminal justice responses and programs or study current criminal justice issues in Ohio
  • Project Descriptions must include:
1. The Ohio criminal justice issues to be addressed
2. The specific research questions that the
research or evaluation will address
3. The research design to be used in the study and why that design was chosen
4. Data/information collection description and how it will be analyzed
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting
TECHNOLOGY IMPROVEMENT (E01)
  • Funding for equipment and contract services only
  • Projects will be given priority based on goals to integrate with ongoing state and local information sharing projects (e.g. the Ohio Incident Based Reporting System,the Ohio Local Law Enforcement Information Sharing Network, and others)
  • Per Ohio Revised Code Section 5502.62 (C) (6), compliance in reporting crime statistics, using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting

Subgrantees may apply for funding for direct services or training under Program Areas A – E.