Thursday, May 20, 2004
The Hemphill Independent School District Board of Education met in regular session on Thursday, May 20, 2004 at 7:00 p.m. in the HISD Administration Office with the following members present: Lloyd Ford, Stephen Crowell, Bob Russell, Janis Speights, Carolyn Wych, Steve Conn, and Roger Gay.
Also present were Mike Terry, Superintendent, Sally Butler, Business Manager, Becky Nix, Stephanie Corley, C.J. O’Neal, Jimmy Clark, Doug Botts, Doris Dodd and Timothy Darrough.
Lloyd Ford, School Board President, called the meeting to order.
Bob Russell gave the invocation.
Lloyd Ford led the pledge to the flag.
Stephen Crowell recited the Hemphill ISD Mission Statement.
A Level-III grievance was presented by Doris Dodd and Timothy Darrough. Due to the nature of the grievance the Board adjourned to closed session to hear the grievance.
The Board adjourned at 7:07 p.m.
The Board returned to Open Session at 8:55 p.m.
The Board denied the Level III Grievance submitted by Doris Dodd and Timothy Darrough on a motion by Stephen Crowell, seconded by Roger Gay, passed unanimously.
The Board approved the minutes from the Regular Board meeting on April 22, 2004 on a motion by Steve Conn, seconded by Carolyn Wych, passed unanimously.
The Oath of Office was administered to the Board Members who were re-elected to office:
Stephen Crowell/Position #1, Lloyd Ford/Position #2, and Steve Conn/Position #3
Roger Gay made a motion for the current board officers to remain the same. The current officers are as follows: President – Lloyd Ford, Vice-President – Janis Speights, Secretary – Robert H. Russell. Stephen Crowell seconded the motion for the current board officers to remain the same and the vote passed unanimously.
The Board approved the handcut checks and bills for the month of May 2004 on a motion by Roger Gay, seconded by Janis Speights, passed unanimously with Steve Conn abstaining.
Sally Butler, Business Manager, presented the financial report for the month of April 2004.
The Board approved the April financial report on a motion by Stephen Crowell, seconded by Bob Russell, passed unanimously.
Sally presented Budget Amendment #7 which consisted of the following changes: To record donation from Bill and Jean Whittington to purchase books for elementary in the amount of $100.00 from 199-00-5744-00-000-4-00 to 199-11-6399-04-101-4-11; and To record revenue and expenditures for W/C Loss Prevention Grant in the amount of $4,000.00 from 199-00-5744-00-000-4-00 to 199-51-6399-00-999-4-99.
Mr. Terry, Superintendent, summarized the report items for the Board.
Enrollment for May 2004: Elementary 344, Middle School 314, and High School 284 = 942.
The Board was updated on the progress of the Stadium Project. There should be 4-5 more days of plumbing on the concession stand/dressing rooms before proceeding.
Mr. Terry was appointed as District Representative for Region Advisory Committee.
Resignations for at-will employees were Gloria Foster/JR3 Middle School Teacher, James Kirby/Bus Driver, and Dennis Reeves/Teacher Coach. No action was necessary for these at-will positions.
The Ag Students built a new hamburger cooker for the new stadium. It was used to grill the hamburgers for the Employee picnic. They did a great job.
The TASB Convention for Board Members and Administrators is scheduled for September 17th – 20th in Dallas.
A 2004 Loss Prevention Grant was received from TASB Risk Management Fund in the amount of $4,000. Sally and Jack worked hard on this grant. The money will go toward an Aerial Work Platform that will cost the district $4,995.
Mr. Terry informed the Board that quotes for hurdles and a pole vault pit were being reviewed for consideration and he would bring back information to report when a final decision was made.
Mr. Botts reported on submission of the TLL Temple Grant and the 4-phase technology plan to provide laptop computers throughout the district.
The Superintendent's Recommendations were next on the Agenda.
The Superintendent recommended approving the contract renewal with Interquest Detection Canines.
The Board approved the Interquest Detection Canine contract on a motion by Janis Speights, seconded by Bob Russell, passed unanimously.
The Superintendent recommended approving a Resolution to add Stephanie Corley with the Sabine County Reporter to the Media Honor Roll.
The Board approved adding Stephanie Corley to the Media Honor Roll on a motion by Roger Gay, seconded by Carolyn Wych, passed unanimously.
The Superintendent recommended accepting the copier proposal submitted by Triad in the amount of $1,079.27 per month.
The Board approved the copier proposal submitted by Triad on a motion by Roger Gay, seconded by Bob Russell, passed unanimously.
The Superintendent recommended approving renewal of the Region VII Contracts.
The Board approved renewing the Region VII Contracts on a motion by Roger Gay, seconded by Stephen Crowell, passed unanimously.
The Superintendent recommended approval of server replacements in the amount of $30,000.
The Board approved the server replacements on a motion by Roger Gay, seconded by Carolyn Wych, passed unanimously.
The Superintendent recommended approving the following student overnight trips:
1)May 30th – June 1st / Band – San Marcos / UIL State Solo-Ensemble Contest
The Board approved the student overnight trip request as presented on a motion by Stephen Crowell, seconded by Steve Conn, passed unanimously.
The Superintendent recommended approval of the following Trust Property bids submitted by Billy Musgraves:
1)Pendleton Harbor / Lot 554 / $75.00
2)Pendleton Harbor / Lot 580 / $75.00
3)Pendleton Harbor / Lot 581 / $75.00
4)Pendleton Harbor / Lot 714 / $75.00
5)Pendleton Harbor / Lot 801 / $75.00
6)Pendleton Harbor / Lot 996 / $75.00
7)Pendleton Harbor / Lot T-33 / $50.00
8)Pendleton Harbor / Lot T-1802 / $50.00
9)Pendleton Harbor / Lot T-1814 / $50.00
10)Pendleton Harbor / Lot 997 / $75.00
11)Pendleton Harbor / Lot 1066 / $75.00
12)Pendleton Harbor / Lot 1108 / $75.00
13)Pendleton Harbor / Lot T-1891 / $50.00
14)Pendleton Harbor / Lot T-2004 / $50.00
15)Pendleton Harbor / Lot T-2016 / $50.00
16)Pendleton Harbor / Lot T-2085 / $50.00
17)Pendleton Harbor / Lot T-2090 / $50.00
18)Pendleton Harbor / Lot T-3002 / $50.00
19)Pendleton Harbor / Lot T-3020 / $50.00
20)Pendleton Harbor / Lot 44 / $75.00
21)Pendleton Harbor / Lot 52 / $75.00
22)Pendleton Harbor / Lot 82 / $75.00
23)Pendleton Harbor / Lot 727 / $75.00
24)Pendleton Harbor / Lot 737 / $75.00
25)Pendleton Harbor / Lot 654 / $75.00
26)Pendleton Harbor / Lot 655 / $75.00
27)Pendleton Harbor / Lot 920 / $75.00
28)Pendleton Harbor / Lot 945 / $75.00
29)Pendleton Harbor / Lot 959 / $75.00
30)Pendleton Harbor / Lot 973 / $75.00
31)Pendleton Harbor / Lot 978 / $75.00
32)Pendleton Harbor / Lot 1036 / $75.00
33)Beechwood III Subdivision / Lot 22 / $75.00
34)Beechwood III Subdivision / Lot 23 / $75.00
35)1.211 acres more/less in the J1 Pifirmo survey / $75.00
36)Spring Hills Development / Lot 94 / $75.00
37)Pendleton Harbor / Lot 132 / $75.00
38)Pendleton Harbor / Lot T-54 / $75.00
The Board approved the Trust Property Bids as presented on a motion by Janis Speights, seconded by Roger Gay, passed unanimously.
The Superintendent recommended consideration to accept the following personnel resignations:
Bonnie Warr-High School Teacher
The Board accepted the resignation submitted by Bonnie Warr on a motion by Roger Gay, seconded by Carolyn Wych, passed unanimously.
There was a brief discussion of the summer work program scheduled for this summer.
The meeting adjourned at 10:10 p.m. on a motion by Roger Gay, seconded by Steve Conn.
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Lloyd Ford, President Robert H. Russell, Secretary
Hemphill Board of Education Hemphill Board of Education