Spencer City Council Meeting

Spencer City Council

November 3, 2014

1

SPENCER CITY COUNCIL MEETING

November 3, 2014

SPENCER, IOWA

The City Council of the City of Spencer, Iowa, met on the3rddayofNovember2014, at 6:30 o’clock P.M., in regular session in the Council Chambers, City Hall, Spencer, Iowa, pursuant to law, to adjournment and to the rules of said Council.

The meeting was called to order by Mayor Reynold Peterson, in the Chair and the roll being called, the following Council Members were present:

Present: Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Absent: None

It was moved by Council Member Prentice,seconded by Council Member Swansonto approve items onthe consent agenda, as follows:

Minutes of October 20, 2014;

Licenses: None

Approve purchase of Double Coin foam filled tires for the solid waste wheel loader for $20,190.48 from Freemont Tire, Inc. (included in CIP);

RESOLUTION NO. 5319:Resolution Authorizing and Directing the Temporary Closing of Portions of City Street in the City of Spencer as requested by Spencer Dream Center (WEST 6th STREET)

Approve Griffin Trust Fund Distribution for 2014 (Spencer Jaycees, YMCA & Clay County DHS $559 Total);

Approve Agreement for Grant of Permanent Sanitary Sewer Force Main Easement & Temporary Construction Easement (FEMA Project) with George Moriarty and Janet Heikens; Robert L Ginger and Kristina M. Ginger (John Thomas and Marie Thomas easement not ready);

Authorization to increase Transfer Station Petty Cash (Cash in Transit) from $150-$200;

The Mayor put the question upon the motion, and the roll being called, the vote thereon was as follows:

Ayes:Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Nayes:None

Whereupon, the Mayor declared the motion carried.

The Mayor announced this was the time and place set for hearing on Proposed Text Amendment to the City of Spencer Zoning Code to Adopt an Ordinance Amending Title 9, Chapter 12, Section 4D to Provide for Optional Public Hearings on Text Amendments to the Spencer Zoning Code;

The Mayor declared the Public Hearing Open.

Written Comments Against:

None

Oral Comments Against:

None

Written Comments in Favor:

None

Oral Comments in Favor:

None

The Mayor declared the Public Hearing Closed.

Council Member Orrison introduced and caused to be placed on file an Ordinance Amending Title 9, Chapter 12, Section 4D Concerning Public Hearings Held by the Planning Zoning Commission, 1st Filing. Council Member Moriarty seconded the motion. The Mayor put the question on the motion and the roll being called, the vote thereon was as follows:

Ayes: Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Nays: None

Absent: None

Whereupon, the Mayor declared the motion carried and said proposed ordinance was placed on 1st filing.

The Mayor announced this was the time and place set for hearing on Proposed Zoning Ordinance Text Amendment to the City of Spencer Zoning Code to Amend Provisions of Title 9, Chapter 16, Sections 5, 6, 8 and 12 of the Spencer Flood Plain Management Ordinance to Adopt Changes Required by the Iowa Department of Natural Resources;

The Mayor declared the Public Hearing Open.

Written Comments Against:

None

Oral Comments Against:

None

Written Comments in Favor:

None

Oral Comments in Favor:

None

The Mayor declared the Public Hearing Closed.

Council Member Bomgaars introduced and caused to be placed on file an Ordinance Amending Title 9, Chapter 16 of the Spencer City Code to Amend Floodway Fringe Overlay District Performance Standards Regarding New and Substantially Improved Structures and Subdivisions; to Insert a Provision on Recreational Vehicles; to Amend General Flood Plain Overlay District Performance Standards and to Add Definitions for “Existing Construction”, “Historic Structure”, “Minor Projects”, “Recreational Vehicle”, “Routine Maintenance of Existing Buildings and Facilities”, Start of Construction” and Substantial Damage, 1st Filing. Council Member Orrison seconded the motion. The Mayor put the question on the motion and the roll being called, the vote thereon was as follows:

Ayes: Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Nays: None

Absent: None

Whereupon, the Mayor declared the motion carried and said proposed ordinance was placed on 1st filing.

The Mayor announced this was the time and place set for hearing on the Adoption of an Amendment to the Plan for the Spencer Residential Urban Revitalization Area for the City of Spencer, Iowa, pursuant to Chapter 404 of the Code of Iowa;

The Mayor declared the Public Hearing Open.

Written Comments Against:

None

Oral Comments Against:

None

Written Comments in Favor:

None

Oral Comments in Favor:

None

The Mayor declared the Public Hearing Closed.

Council Member Moriarty introduced and caused to be read the following Resolution, and moved its adoption, seconded by Council Member Prentice and after due consideration, thereof by the Council, the Mayor, put the question upon the motion, and the roll being called, the following named Council Members voted:

Ayes: Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Nays: None

Whereupon, the Mayor declared the motion carried and said Resolution adopted as follows:

RESOLUTION NO. 5320:Resolution adopting the 2014 Amendment to the Spencer Residential Urban Revitalization Area

Council Member Hanson moved that the proposed ordinance entitled “AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTION 11 OF THE SPENCER CITY CODE CONCERNING INSTALLMENT PAYMENTS OF NUISANCE ABATEMENT COSTS” be finally passed and adopted as Ordinance No. 773. Council Member Bomgaars seconded the motion. The Mayor put the question upon the motion, and the roll being called, the vote thereon was as follows:

Ayes:Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Nays:None

Whereupon, the Mayor declared the motion carried and Ordinance No. 773 duly passed and adopted and signed his approval thereto.

ORDINANCE NO. 773:AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTION 11 OF THE SPENCER CITY CODE CONCERNING INSTALLMENT PAYMENTS OF NUISANCE ABATEMENT COSTS

It was moved by Council Member Orrison and seconded by Council Member Petska toApprove Submission by McClure Engineering of State Revolving Fund Planning & Design Loan Application for Improvements and Rehabilitation of the Waste Treatment Plant and Sewer Separation along 4th Avenue West; and Submission of Clean Water State Revolving Fund Intended Use Plan Application. The motion was declared carried when all Council Members present voted aye on voice call vote.

It was moved by Council Member Swanson and seconded by Council Member Moriarty to Approve Purchase of Fire Truck from Danko Emergency Equipment for a total of $374,507.00 from Fire Reserve. The motion was declared carried when all Council Members present voted aye on voice call vote.

Council Member Prentice introduced and caused to be read the following Resolution, and moved its adoption, seconded by Council Member Petska and after due consideration, thereof by the Council, the Mayor, put the question upon the motion, and the roll being called, the following named Council Members voted:

Ayes: Petska, Orrison, Bomgaars, Swanson, Hanson, Prentice, Moriarty

Nays: None

Whereupon, the Mayor declared the motion carried and said Resolution adopted as follows:

RESOLUTION NO. 5321:Resolution relating to financing of proposed project to be undertaken by the City of Spencer, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code (SIDEWALK IMPROVEMENTS PROJECT)

Action on Contract for Construction of 2014 Fairway Woods 1st Addition PCC Paving Project. No action was required. City Manager gave an update.

The following Department Reports were given:

Public Works:

City Attorney:

Parks & Recreation:

Library:

Fire:

Golf:

Police:

City Manager’s Report:

Mayor’s Report: Election Day on November 4, 2014

Council/Comm. Reports:

It was moved by Council Member Prentice, seconded by Council Member Swanson to approve the Bills & Claims and Funds Transfers. The motion was declared carried when all Council Members present voted aye on voice call vote.

Other Business:

It was moved by Council Member Petska, seconded by Council Member Moriarty to adjourn the meeting of the Spencer City Council at 7:04o’clock P.M. The motion was declared carried when all Council Members present voted aye on voice call vote.

______

Reynold Peterson, Mayor

ATTEST:

______

Theresa Reardon, City Clerk

(SEAL)

End of October 2014 Claims:

VENDOR / DESCRIPTION / AMOUNT
EMPLOYEE BENEFIT / premiums / 18690.94
FARMERS BANK / pr taxes / 34163.06
ICMA / pr deduct / 859.23
IPERS / pr deduct / 37854.75
MUNI FIRE/POL / pr deduct / 38736.58
SP EMPL ASSOC / pr deduct / 250.00
TREAS STATE OF IA / pr taxes / 13364.00
DEPT HUMAN SERV / pr deduct / 1155.96
WORKFORCE DEV / benefit / 28.71
SOLUTIONS / contract / 5175.00
AFLAC / pr deduct / 2589.34
COLONIAL LIFE / pr deduct / 332.34
DON PIERSON FORD / 2 vehicles / 56875.00
TOTAL / 210074.91
FUND TOTALS
GENERAL / 59986.54
RST CASH / 62050.00
SP REVENUE / 48832.07
SEWER / 6994.38
AIRPORT / 320.82
SOLID WASTE / 17462.35
LANDFILL / 9427.43
REG COLL CNTR / 524.33
GOLF COURSE / 4476.99
TOTAL / 210074.91

November 3, 2014 Claims:

VENDOR / DESCRIPTION / AMOUNT
BLACK HILLS ENERGY / utilities / 293.44
ARNOLD MOTOR SUPPLY / repairs / 385.17
ANIMAL MEDICAL CENTERS, P. / services / 1366.00
ASHER MOTOR CO. / repairs / 104.70
AUDIO VIDEO CONNECTION / misc / 109.95
BASCOM-TURNER INSTRUMENTS, / equipment / 256.28
BENNETT RADIATOR COMPANY / repairs / 750.00
BLACKBURN MFG. CO. / supplies / 170.86
BUDS SERVICE / repairs / 44.50
CANADIAN PACIFIC RAILWAY / maintenance / 2590.54
CARROLL CONSTRUCTION SUPPL / maintenance / 294.82
VERIZON WIRELESS / telephone / 80.02
ISU EXTENSION CLAY COUNTY / misc / 70.00
ALPHA WIRELESS COMMUNICATI / supplies / 137.36
CRESCENT ELECTRIC / maintenance / 243.04
COOPERATIVE ENERGY COMPANY / fuel / 19673.58
CUMMINS CENTRAL POWER LLC / fuel / 107.01
CULLIGAN / supplies / 114.82
VAUGHN DELOSS CONSTR. / pay estimate / 70868.18
DELS GARDEN CENTER / maintenance / 24.99
DIAMOND VOGEL / maintenance / 156.55
DLT SOLUTIONS INC. / supplies / 342.04
DYNO OIL CO. #32 / fuel / 656.46
DOCKENDORF EQUIPMENT CO. / supplies / 1174.69
E.M.S. AUTO PARTS / repairs / 28.29
FAREWAY STORES #788 / supplies / 36.95
FAREWAY STORES #849-EMBG / supplies / 13.31
THE ANDERSON'S, INC. / fuel / 28318.84
FASTENAL COMPANY / supplies / 25.43
FEED OUR CHILDREN / hoeppner dist / 2000.00
FELD FIRE / misc / 320.00
FLEETPRIDE / supplies / 783.20
FOX INTERNATIONAL, INC. / repairs / 4096.23
GALLS, LLC / uniform / 284.61
ZIEGLER / repairs / 141.19
GALEN'S PRO-MOW / repairs / 185.00
GRAHAM TIRE CO. / repairs / 1404.96
HARDWARE HANK / supplies / 16.48
HELEN'S LAUNDRY / supplies / 169.05
HOLIDAY INN/CON. CENTER / mtg expense / 408.14
IA DEPT OF PUBLIC SAFETY / supplies / 600.00
IOWA GOOD ROADS ASSOCIATIO / dues / 95.00
IOWA LAW ENFORCEMENT ACADE / training / 150.00
AIRGAS NORTH CENTRAL / repairs / 214.12
IOWA DIVISION OF LABOR / misc / 95.00
IRA/ISOSWO CONFERENCE / mtg expense / 25.00
JANITORS CLOSET / supplies / 207.66
JACK'S UNIFORMS & EQUIP / misc / 409.00
KNIGHT PROTECTION, INC. / maintenance / 300.00
LARUE COFFEE / supplies / 40.50
MAR-LIN BUSINESS SUPPLY / supplies / 16.86
MCCLURE ENGINEERING CO. / misc / 870.00
MENARDS-SPENCER / maintenance / 352.47
MICHAEL TODD & CO. / supplies / 667.15
MID-IA.SOL.WASTE EQUIP. / repairs / 105.45
MIDWEST FENCE & GATE CO / fencing / 21590.82
L-3 COMMUNICATIONS MOBILE- / supplies / 153.00
VEOLIA WATER NORTH AMERICA / contract / 62869.78
MURPHY TRACTOR/POWER PLAN / repairs / 67.41
NAPA AUTO PARTS / repairs / 211.99
NORTHWEST GLASS CO. INC. / repairs / 505.00
N.W. IA LEAGUE / mtg expense / 30.00
PALO ALTO COUNTY HOSPITAL / misc / 177.00
PERFORMANCE CAR & TRUCK AC / equipment / 3208.80
RADIO SHACK / equipment / 3.49
RAY ALLEN MANUFACTURING, L / supplies / 120.97
SCHOENEMAN BROS. CO. / maintenance / 105.37
SECRETARY OF STATE / supplies / 60.00
BOMGAARS / supplies / 569.37
SPEED PRINTERS / misc / 1005.78
SPENCER AUTO PARTS / repairs / 427.85
SPENCER CHAMBER OF COMMERC / mtg expense / 150.00
SPENCER FAMILY YMCA / hoeppner dist / 2000.00
SPENCER MUNI. UTILITIES / telephone / 2210.05
SPENCER OFFICE SUPPLIES / supplies / 282.72
SPENCER POLICE DEPARTMENT / uniform / 20.00
STA-MEL ENTERPRISES, INC. / roadsalt / 5115.55
SPENCER YOUTH BASEBALL / hoeppner dist / 2000.00
STAPLES CREDIT PLAN / supplies / 344.08
MARK STOVER / mtg expense / 158.00
SWANA / mtg expense / 99.00
TRI STATE PAVING / maintenance / 231.00
UNITED COMMERCIAL CORP / misc / 150.00
UPPER DES MOINES OPPORTUN / hoeppner dist / 2000.00
UNITED PARCEL SERVICE / supplies / 17.13
U.S. CELLULAR / cards / 564.56
VANDEBERG SCALES / services / 280.04
VISA / mtg expense / 1236.62
WALLACE'S WATER CONDITIONI / supplies / 46.50
ZEE MEDICAL SERVICE SO,. / clothing / 39.00
DOUGLAS DUNCAN / mtg expense / 243.43
BOB FAGEN / mtg expense / 140.00
KYLE VANOTTERLOO / uniform / 16.00
DAYBREAKERS KIWANIS / hoeppner dist / 2000.00
HY-NOON KIWANIS / hoeppner dist / 2000.00
CINDY'S STEAKHOUSE C/O CIN / refund / 211.25
TODD HAMRICK CONSTRUCTION / sidewalk grant / 6680.00
BRANDI BABER / sidewalk grant / 518.40
TOTAL / 262254.85
FUND TOTALS
GENERAL / 69205.42
RST CASH / 31593.36
CAP PRJ / 75863.38
SEWER / 64081.20
SOLID WASTE / 4009.15
LANDFILL / 7273.88
REG COLL CNTR / 50.33
GOLF / 178.13
HOEPPNER TRUST / 10000.00
TOTAL / 262254.85

September 2014 Receipts:

MTD RECEIPTS
001-GENERAL FUND / 406208.87
040-CEMETERY RESERVE / 46.17
041-RIVERSIDE COLUMARIUM / 11.92
045-LIBRARY RESERVE / 71.49
047-COMM CTR RES / 26.81
049-DRUG EDUCATION / 7.45
050-POLICE RESERVE / 332.88
051-D.A.R.E. / 0.00
052-FIRE CAP IMPR / 620.76
053-CAPITAL IMPR / 96471.33
054-STR IMP RESERVE / 9018.48
056-PARK RESERVE / 469.91
057-PARK/RECR RESERVE / 0.00
058-PARK SPECIAL PRJ / 0.00
059-GOLF CAP IMPR / 0.00
060-RC SRTS/SIDEWALK RESERVE / 255.43
061-ECONOMIC DEVELOPMENT / 15707.47
062-SHINE LOAN / 4184.54
063-RENAISSANCE INITIATIVE / 20.11
064-CABLE TV / 75.21
065-BRIDGE RESERVE / 52.87
066-P.W. SINKING / 1271.95
067-AIRPORT CAPITAL RES / 0.00
068-CITY HALL RESERVE / 95.32
069-RENTER DEPOSIT
070-ST WATER DIST #1 / 1654.52
071-ST WATER DIST#2 / 0.00
080-STORM SWR RESERVE / 1573.57
085-RST CASH-HOTEL/MOTEL / 59354.54
087-RST CASH-SPENCER CARES / 69.26
089-EMERGENCY FUND / 111.71
090-QUALITY HSG INITIATIVE / 81.17
092-TECHNOLOGY FUND / 95.32
110-ROAD USE TAX / 89580.73
112-FICA/IPERS / 0.00
113-WORK COMP / 11415.08
114-UNEMPLOYMENT / 2393.06
115-GROUP INSURANCE / 84365.10
117-CS EXPENSE / 1018.56
118-CS POLICE / 21681.22
119-POLICE SPECIAL PROCEEDS / 10.43
120-CS FIRE / 6234.85
121-PASSENGER FACILITY
122-TREES FOREVER / 4.47
124-LOCAL OPTION / 157420.11
125-T.I.F. / 30756.02
126-T.I.F. HY-VEE / 0.00
162-SSMID / 2003.85
200-DEBT SERVICE / 34776.22
300-CAPITAL IMPROVEMENT / 7759.14
500-PERPETUAL CARE / 600.00
501-RIVERSIDE TRUST / 15.64
502-COLUMBARIUM VAULT / 2.98
503-NORTHLAWN PERP CARE / 250.64
504-GRIFFIN TRUST / 46.92
505-LEACH TRUST / 14.15
600-ENTERPRISE CAPITAL IMPR / 0.00
615-WTP RESERVE / 977.79
620-SEWER / 169309.06
625-SAN SEWER RESERVE / 802.79
630-CSI RESERVE / 47304.26
635-SEWER REV BND SKG FUND / 307.56
660-AIRPORT ENTERPRISE / 23171.61
661-AIRPORT RESERVE / 320.97
670-SOLID WASTE / 201941.11
671-SOLID WASTE RESERVE / 577.89
672-SW TRNS ST CLOSURE / 11.92
673-LANDFILL / 263818.63
674-LANDFILL IMPR/EQUIPMENT / 689.59
675-LANDFILL BOND SKG / 0.00
676-LANDFILL BOND RESERVE / 0.00
677-LF-COMP PLANNING / 90.11
678-LF ENVT PROTECTION / 88.62
679-LF POST CLOSURE / 1089.50
685-LANDFILL CELL CONST RES. / 239.79
690-LF REGIONAL COLLECTION CN / 3593.51
680-LANDFILL CLOSURE FUND / 478.10
682-LANDFILL ENV MGMNT / 55.85
745-GOLF COURSE ENTERPRISE / 29538.67
746-GOLF COURSE RESERVE / 19.36
950-FUEL EQUIPMENT / 164.58
951-HOEPPNER TRUST / 314.26
952-IGL DRUG TASK FORCE / 0.00
953-ROSE RETAIL LOAN FUND / 0.00
GRAND TOTAL / 1793143.76

Minutes are subject to approval by the Spencer City Council.