TABLE OF CONTENTS

Section 1 - The Schedule

  • SF 18 or SF 1449 cover sheet
  • Continuation To SF-1449, RFQ Number 19UP30-18-Q-0008, Prices, Block 23
  • Continuation To SF-1449, RFQ Number 19UP30-18-Q-0008, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement
  • Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

  • Contract Clauses
  • Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

  • Solicitation Provisions
  • Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

  • Evaluation Factors
  • Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

  • Representations and Certifications
  • Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19UP30-18-Q-0008

1.SCOPE OF CONTRACT

The Contractor shall provide, install, and maintain residential alarm systems for the U.S. Embassy in Kyiv, Ukraine.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with 2 option year, one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

In order for the option (s) to be exercised at the prices indicated in this contract, the Government shall prepare a modification to this contract exercising this option

2.PRICING

This is a fixed-price indefinite quantity/indefinite delivery contract with 2 option years one-year options.The Contractor shall provide the services for the base period of the contract at the rates shown below and any option years exercised by the Government.

The Offeror could submit the prices in Ukrainian Hryvnyas or in the US dollars. In case the prices are submitted in the US dollars, the payments will be performed anyway in the Ukrainian Hryvnyas (the prices will be converted based on the official exchange rate USD/UAH of the National Bank of Ukraine on the date of invoicing).

VALUE ADDED TAX. Value Added Tax (VAT) is included in the CLIN rates or as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

2.1. Base Year Prices

2.1.9Minimum/Maximum

The U.S. Government guarantees the following minimum and maximum orders under this contract during this base year:

Installation of new alarm system (2.1.1.): minimum of 1; maximum of 40.

Upgrading/Reprogramming of existing alarm systems wireless to wires component (2.1.2): minimum of 30; maximum of 70per year

Removal of existing systems (2.1.4.): minimum of 1maximum 10 per year

2.2. First Option Year Prices

2.2.9.MINIMUM/MAXIMUM

The U.S. Government guarantees the following minimum and maximum orders under this contract during this first option year:

Installation of new alarm system (2.2.1.): minimum of 1; maximum of 40.

Upgrading/Reprogramming of existing alarm systems wireless to wires component (2.2.2): minimum of 30; maximum of 70 per year

Removal of existing systems (2.2.4.): minimum of 1; maximum 10 per year

2.3 GRAND TOTAL PRICE
Base Year Total
Option Year 1 Total
Option Year 2 Total
Grand Total of Base plus All Option Years

A. Payment

The Contractor shall not submit an invoice for payment until all requirements identified in this contract have been completed and delivery to the COR is complete. The COR shall calculate the number of words which the Contractor shall include in its invoice.

The Contractor shall submit an invoice for payment in the proper amount in UAH to the following address:

Embassy of the USA

Financial Management Office

4 Igor Sikorsky St

Kyiv, Ukraine

Payment shall be made in local currency according to the National Bank of Ukraine exchange rate to US Dollar on the date invoice is issued.

B. Definitions

"COR" means Contracting Officer's Representative; see FAR 52.212-4 Contract Terms and Conditions – Commercial Items, in Section 2.

"Government" means the United States Government unless otherwise stated.

CONTINUATION TO SF-1449,

RFQ NUMBER 19UP30-18-Q-0008

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1.PERFORMANCE WORK STATEMENT (PWS)

The Government seeks a Contractor to support and maintain an existing network of residential intrusion alarms. The required service includes supplying and installing residential alarm systems in newly acquired properties, upgrading/reprogramming existing alarm systems to meet current Embassy standards, performing preventive maintenance on existing alarm systems, troubleshooting and correcting problems occurring with existing alarm systems, removing alarm systems from properties when leases are terminated, and providing routine maintenance and technical support services for the Government’s central alarm monitoring system (CAMS). Currently, there are approximately 185 Satel Integra-24 residential alarm systems connected to an Ortus Phoenix-4 CAMS located at the Embassy. The required service does not include continuous monitoring of alarms by the Contractor, nor response to alarm activations by the Contractor. All services covered by this Statement of Work are to be performed in Kyiv, Ukraine

The Embassy currently uses Satel Integra-24 residential alarm systems connected to an Ortus Phoenix-4 central alarm monitoring system (CAMS) located at the Embassy (referred to as the “monitoring station”).

The Contractor may use either the Satel Integra-24 residential alarm system or a compatible alarm system. In the event a compatible alarm system is used, there may be no interruption of service to existing alarm systems at other residences as a result of the introduction of a different model of alarm system.

The Contractor shall propose and furnish only equipment that is adequate to complete performance under this contract. The alarm systems provided by the Contractor shall use readily available hardware, detection sensors, transmitters, batteries, and other components. The alarm systems and all components shall meet or exceed commonly accepted U.S. industry standards for design, reliability, and performance for the detection of unauthorized intrusions while minimizing the number of “false” alarms.

Each alarm system must meet the following minimum standards:

  1. Connection to the central alarm monitoring system (CAMS)

1.The alarm must be connected to the Embassy CAMS with landline telephone, GSM cellular, or radio signal. The preferred configuration is both a GSM cellular based connection (primary) and a landline telephone connection (redundant).

  1. The Government shall provide all SIM required for communication with the CAMS. The cost of monthly GSM service will be the responsibility of the Government.

2.The alarm system, when activated by an intrusion detection sensor or by the resident, shall sound an alarm in the monitoring station for immediate reaction by Embassy personnel.

3.If an individual alarm system completely loses communication with the CAMS, an alarm must sound in the monitoring station.

4.The residential alarm system must automatically notify the monitoring station of any faults or system errors.

  1. System Specifications

1.A minimum of two LED illuminated keypads must be installed in each residence. One near the front door and one inside the master bedroom, or other room as designated by the COR. In residences with an attached garage, an additional LED illuminated keypad must be installed inside the residence near the door leading into the garage.

2.All accessible windows, doors, or skylights which are capable of opening must be equipped with hardwired sensors which will activate the intrusion alarm if the window, door, or skylight is opened while the alarm system is armed. All accessible fixed, non-opening windows (such as a door side-light) or skylights must be equipped with hardwired glass break sensors. If a particular installation cannot be accomplished with hardwired sensors, wireless detection sensors may only be used with prior written approval from the COR. In the event wireless sensors are authorized by the COR, only sensors containing long-life lithium batteries may be used.

3.The system must provide a backup power source to supply power in the event of a power outage. The backup power source must supply power for a minimum of 12 hours.

4.The alarm system may not have any indication of alarm status which is visible from the exterior of the residence. However, the alarm system must have an LED light which is always illuminated, irrespective of whether the alarm system is armed or not, visible from the exterior of the residence as a deterrence.

  1. Types of Alarm Activations

1.Intrusion Alarm

  1. The alarm must sound an intrusion alarm at the monitoring station when the system senses a door or window is opened, or a protected window is broken, while the alarm is armed.
  2. An audible siren must sound inside the residence when the intrusion alarm is activated.

2.Panic Alarm

  1. Each alarm keypad installed with the system must include a designated panic button.

1.1.CENTRAL ALARM MONITORING SYSTEM (CAMS)

The Embassy uses Ortus Phoenix-4 Central Alarm Monitoring System (CAMS) software. The CAMS is monitored exclusively by Embassy personnel. The Contractor may not remotely monitor or access the CAMS or residential alarm system.

The Contractor shall have the knowledge and expertise to diagnose and correct technical problems which may occur with the CAMS software.

When occupants of a residence change, the Contractor shall update the name and contact information for that residence in the CAMS software at no additional cost to the Government.

1.1.1.LOGS AND RECORDS

The Contractor shall keep a complete log of all calls, follow-up actions, report malfunctions, and equipment maintenance and provide a copy to the Government.

1.1.2RESPONSE TO ALARM ACTIVATIONS

Embassy personnel will respond to all alarm activations. There is no requirement for the Contractor to respond to alarm activations.

1.2.START-UP OF EXISTING ALARM SYSTEMS

The Contractor shall survey and activate existing alarm systems in designated residences. After each activation, the Contractor shall run a complete test of the system, including a test of each individual detection unit, the siren(s), and the central unit. In case of troubleshooting, the Contractor will determine the fault and perform any necessary repairs to make the system operable, in consultation with the COR. The Contractor shall be responsible for the maintenance and testing of each activated system thereafter. The Contracting Officer shall issue task orders for each activation required.

1.3.FURNISHING AND INSTALLATION OF NEW ALARM SYSTEMS

The Contractor shall be responsible for installing residential alarm systems in newly acquired properties, as directed by the COR. Prior to system installation, the COR will identify the doors and windows which must be protected by intrusion detection sensors.

The Contractor shall rely on its professional judgment in determining the number of detection sensors required, the placement of detection sensors, and the way cabling is routed in order to assure an intrusion is detected at any location within the residence. Prior to installation, the Contractor shall provide the COR an alarm schematic/diagram for each residence, detailing where and what type of sensors shall be installed, for approval.

If during the performance acceptance inspection by the COR it is found that, due to a misjudgment by the Contractor, the installation does not, in the sole judgment of the Government, adequately protect the residence, the COR shall have the right to direct the Contractor to add additional, or change the placement of, alarm system components until satisfactory coverage is achieved, without any additional cost to the Government.

The Contractor shall furnish all necessary alarm system components, central control units, detection sensors, batteries, sirens, Panduit, and wiring. The Contractor shall install the alarm system components and related wiring in such a way as to cause as little damage and visible disruption to the residence interior as possible. The Contractor shall fit all exposed wiring into new or existing Panduit. The Contractor shall maintain sufficient spare parts for all Contractor-furnished materials to ensure uninterrupted services.

After each installation, the Contractor shall perform a complete test of the alarm system, including but not limited to testing each intrusion detection sensor, audible siren, battery backup system, and each type of alarm activation (i.e. intrusion alarm, panic alarm, and duress alarm).

For each individual alarm system installed, the Contractor shall provide to the COR an alarm schematic/diagram detailing all alarm system components, including but not limited to the location and type of all keypads and intrusion detection sensors. The schematic/diagram must be provided within ten (10) days of installation.

Wireless to Wired Component Conversion

The majority of Embassy residences currently utilize wireless intrusion detection sensors and wireless panic alarm buttons. The Government desires to minimize the use of wireless components and convert existing systems to hardwired components. The Contractor shall, as directed by the COR, convert existing alarm systems from wireless detection sensors and panic keys to hardwired detection sensors. The wireless panic keys will be replaced with a LED illuminated keypad installed in the master bedroom, or other room as directed by the COR.

After each conversion, the Contractor shall perform a complete test of the alarm system, including but not limited to testing each intrusion detection sensor, audible siren, battery backup system, and each type of alarm activation (i.e. intrusion alarm, panic alarm, and duress alarm).

For each individual alarm system converted, the Contractor shall provide to the COR an alarm schematic/diagram detailing all alarm system components, including but not limited to the location and type of all keypads and intrusion detection sensors. The schematic/diagram must be provided within ten (10) days of conversion.

1.3.1.DESCRIPTION

The Contractor shall provide, install, and activate new electronic alarm systems, consisting of the following components, in designated one-floor residences on the main access floor only (in multi-floored houses, including those with basements, the Contractor shall alarm all accessible windows and doors will be alarmed):

Central alarm panel with minimum of 5 zones

Two (2) LED key pads

Radio reporting

Electrical connection

Battery back-up (24-hours minimum capacity)

Glass break sensors

Infra-red detectors/radar motion detectors, magnetic contact sensors

Hard wired and hand-held panic alarm buttons,

All necessary wiring and cabling

One (1) interior and one (1) exterior siren with strobe light

Task orders will be issued for each installation required.

The Contractor shall not install more than the maximum number of sensors (6) without the specific approval by the COR. The Contractor will furnish and perform all cabling in such a way as to cause as little damage and visible disruption to the residence interior as possible. The Contractor shall fit all cabling into new or existing panduit.

The Contractor shall rely on its professional judgment in determining the number and the placement of the above detection components, and the way the cabling is routed, but will assure intrusion detection at any location. However, if during the performance acceptance inspection by the COR it is found that, due to a misjudgment by the Contractor, the installation shows weak spots where the intended security of a location is compromised, the COR shall have the right to request the Contractor to move the placement of any alarm system component installed by the Contractor until satisfactory security coverage is reached, without extra cost to the Government.

Each installation will be followed by a complete testing of the system, including a test of each system component, by the Contractor. The Contractor shall be responsible for the maintenance of each installed system thereafter. The Contractor shall replace inoperable alarms within twelve (12) hours from when the test is completed. If the Contractor needs to deviate from the twelve (12) hour requirement, the request for deviation shall be in writing to the COR for approval and shall be of no cost to the USG.

1.3.2.ACCESS

The Contractor shall ask the COR in writing for permission to access properties covered under this contract, for the purpose of routine maintenance at least one (1) week in advance. The Contractor may make oral emergency requests followed up by a written request on the next business day. The Contractor shall not make requests for access for routine maintenance directly to the resident.

1.3.3.TYPE OF EQUIPMENT

The Contractor shall propose and furnish only equipment that is adequate to complete performance under this contract.

1.3.4.INSTALLATION WARRANTY

The Contractor shall warrant all the systems furnished and installed by the Contractor against troubleshooting as a result of faulty or inappropriate installation. The Contractor shall correct any such faults without charge to the Government during the term of this contract.

1.3.5.OPERATION INSTRUCTIONS BOOKLET

Upon each installation the Contractor shall provide to the resident an operation instructions booklet in the English language with instructions on how to activate/deactivate and reset the alarm system, and how to input the secret keypad code.

1.3.6.SCHEMATICS/DIAGRAMS

The Contractor shall provide to the COR an alarm schematic/diagram for each residence, detailing where, and what type of sensors have been installed, within ten (10) days of installation.

1.4.REMOVAL OF EXISTING ALARM SYSTEMS

When directed by the COR, the Contractor shall remove alarm systems in designated apartments and residences, to include removal of all cabling. The Contractor shall use maximum care as to cause minimal damage to the building while removing the alarms and cabling.

Any removed alarm system and its associated components shall remain the property of the Government.

2.DELIVERY SCHEDULE