Reporting Matrix

Reporting Matrix

Important Dates

q  July 31

v  Last day to file your ACTIVITY FUND BUDGET/PURPOSE (form MCS – A1) for the year with Scott Stemple, Erika Hood, and MABA

v  If your budget year ends June 30

Ø  Last day to file your BUDGET for the year with Scott Stemple, Erika Hood, and MABA

Ø  Last day to file your audited FINANCIAL RESULTS for the prior year with Scott Stemple, Erika Hood, and MABA

q  September 15

v  If your fiscal year ends 6/30 and MABA will include your MBC in its group 990 return – Last day to email your audited financials in the MABA provided software to MABA.

q  November 15

v  If your fiscal year ends 6/30 but you are filing your own 990 (ez or N) – Last day to file 990 with the IRS and send a copy to MABA

q  May 15

v  If your fiscal year ends 12/31 – Last day to file 990 (ez or N) with the IRS and send a copy to MABA

q  31 days after the end of your budget year ending other than June 30

v  Last day to file your BUDGET for the year with Scott Stemple, Erika Hood, and MABA

v  Last day to file your audited FINANCIALS for the prior year with Scott Stemple, Erika Hood, and MABA

q  15 days prior to committing to a fundraising project

v  Submit the upper half (potential) of either a Sales Project Potential (MCS – A2) or Participation Project Potential (MCS – A3) depending on which is appropriate for the type of project to Scott Stemple, Erika Hood, and MABA

q  15 days after completion of a fundraising project

v  Complete the bottom half (summary portion) of the Sales Project Potential (MCS – A2) or Participation Project Potential (MCS – A3) and submit it to Scott Stemple, Erika Hood, and MABA

q  When new officers are elected, provide contact information for each officer & WesBanco

Funds Included / Period Covered
Report / Your School Account / Parent Accounts / Your Budget Year / Your Fiscal Year / By Project / School’s Fiscal Year / Form
Activity Budget / Purpose / X / X, Ideally / MCS – A1
Sales Project Potential / Summary / X / X / MCS – A2
Participation Project Potential / Summary / X / X / MCS – A3
Budget for upcoming year / X / X / X / MABA or your own Financials
Financial Performance for prior year / X / X / X / MABA or your own Financials
990 Return / X / X / 990 ez & sched A & G or 990 N
Scott Stemple / Cathy Crotty / Erika Hood / Tom Lewis
/ / /
398-2513
Option 5 / 398-2513
Option 3 / 398-0474 / 225-3292
Report / Form / Form ID / AD / AAD / MCS Accounting / MABA / Deposit Bag / IRS
MCS Report Request / (FINDET)
(FINSIM)
(PODETL) / 1 / week max
Automatic monthly
Activity Budget / Purpose / MCS – A1 / July 31 / MBC Budget Purpose YYYY.xls / Copy
Budget for upcoming year / MABA or your own Financials / July 31 / MBC Financials YYYY.xls / Copy
Financial Performance for prior year / MABA or your own Financials / July 31 / MBC Financials XXXX.xls / Copy
Sales Project Potential / Summary / MCS – A2 / 15 days before project / MBC PN Project Potential YYYY.xls / Copy
15 days after project / MBC PN Project Summary YYYY.xls / Copy
Participation Project Potential / Summary / MCS – A3 / 15 days before project / MBC PN Project Potential YYYY.xls / Copy
15 days after project / MBC PN Project Summary YYYY.xls / Copy
Pay In Receipt
Check Listing / MCS – A4
MCS – A4a / Deposit 1
Coke Order / MCS – A5 / Ad Hoc
MBC Drink Order – Receipt n - YYYY.xls
Requisition / MCS – A6 / Ad Hoc
MBC V Requisition n - YYYY.xls
Vendors Invoice / Emailed Invoice Image / Ad Hoc
990 Return / 990ez (orN),
Sched A&G / Copy / November 15
MBC = Name or identifier of your club / YYYY = Current fiscal year / V = Vendor Name
PN = Name of Project / XXXX = Prior fiscal year / n = Sequence number of the order or requisition

NOTE 1: MBC Pay In - Receipt YYYY.xls Save all Excel files as Excel 98-2003 files (.xls)

Release 1.0 January 14, 2010