SPRING CITY COUNCILMEETING
Thursday, November 3, 2016, 7:00 p.m.
Prayer:Jewel Kloth
Attendees: Kent Kummer, Robert Buckner, Cherrie Barrow, Greg Ogden, Robert Stevens, Jewel Kloth, Andrea Tunivasa, Zachary Cottman, Paul Penrod, Donna Penrod, Jim Phillips, and Dixie Earl.
Roll Call: Council Member Whit Allred, Cody Harmer, Keith Coltharp, Kimberly Stewart and Mayor Jack Monnett. Council Member Neil Sorensen was excused.
Mayor, Council, and Department Reports
Council Member Allreda)reported that the 3rd- 5th grade flag football team was undefeated. b) The City Christmas Breakfast will be held on December 3rd. c) We are working towards having everything ready towork on the baseball field this coming spring.
Council MemberHarmera) reported that the new screen door was put on the DUP building and looks great. b) Work on the sidewalks by the school has begun, the first 100 feet is done. c) The Fire Department has the scouts tonight.
Council Member Coltharp a) gave the operational budget report to the Council Members and plans to give this report each month so that they can follow the budget close. We will plan to make budget amendments in January.
Mayor Monnetta) Robert Buckner reported that the Veteran’s ceremony would be at 11:30am at the Spring City Cemetery. b) Many people who would be here are at a County meeting about the property tax increase. c)Messenger article on time spent at City Council meetings was reviewed. Spring City’s time was 420 minutes with no closed meetings.
Council Member Stewart a) expressed that there has not been a lot of volunteer help with the school sidewalk project. We would like to see more parents volunteering. We have one sidewalk in and we might not do more if it is not as important to the parents, PTO and School Administration. We will try to get the information out to the community that the project could use skilled and unskilled help.b) Work is going forward on the Old School. The third-floor work is being done and work on the retrofit design on the windows is going forward. The work should be moving forward faster now that the materials are chosen. c) Craig Paulsen, Planning and Zoning (P&Z) Administrator, went to the County P&Z meeting. The County came up with a list of what Spring City needs to do, Paulsen then met with the CityP&Z Committee to work on the County’s request. d) Alakazam, Spring City’s Information Technology (IT) company, made a recommendation to have a new server put in with back-up power to it. Alakazam will need to come and make a presentation to the Council.
Greg Ogden, CPA: 2015/2016 Annual Audit Report
Greg Ogden, CPA, reported the 2015-2016 Audit Report. Ogden presented a copy of the management letter and the Annual Financial Report for the City files and Council Members.
Donna Penrod/ Spring City Grill: Request for Business License
Donna Penrod reported the business plan for the new Spring City Grill. Council MemberStewart motioned to approve the business license for Spring City Grill. Council Member Harmer seconded the motion. All were in favor.
Vivant Solar: Request for Business License
Andrea Tunivasa and Zachary Cottman, representatives from Vivant Solar, presented their business plan and pamphlets to the City Council. Mayor Monnett suggested that a Vivant representative attend the next power board meeting to help answer their questions. The City will wait for the recommendation of the Power Board.
Moroni City Senior-Center Program Donation Request
Mayor Monnett reported that there are 14 residence in Spring City who receive Meals on Wheels. The Program is asking for a donation from the City. Council Member Harmer stated that he would like the City to make a $200.00 dollar a year commitment to the program. Council MemberHarmer motioned to donate $200.00annually to the Meals on Wheels program. Council Member Allred seconded the motion. All were in favor.
Resolution 2016-24 Appointing Planning & Zoning (P&Z) Commission Member
Council Member Allredmotioned to appoint VinceCampanile as a P&Z member for another 5 years. Council Member Stewart seconded the motion. All were in favor.
Resolution 2016-25 Amending Personnel Policies and Procedures- Annual Leave
Mayor Monnett stated that the City’s Personnel Policies and Procedures-Annual Leave is not in line with the State recommendationof 8 hours per month for the under 10 years of employment. Council Member Harmermotioned to approve Resolution 2016-25 to amend the personal policies and procedures on annual leave to align with the State recommendation.Council Member Stewart seconded the motion. All were in favor.
Review Delinquent Utility Accounts
No accounts were presented to be reviewed.
Mike Bennett, Fairboard Chairman/ Matt Reber, Fairboard Co-Chair:
County Fairboard Presentation/ Request for Donation
Mike Bennett was unable to attend and will be added to December’s agenda.
Public Comments
Jewel Kloth introduced herself and her company, BEST Engineering & Associates. They are a small engineering company specializing in civil, environmental, and structural.Cherrie Barrow reported that the spring monument plaques are done and the stone mason will be preparing the monument for their placement. The dedication will be scheduled soon.Council Member Stewart stated that a public hearing will be needed to determine how the community wants to use the Community Development Block Grant (CDBG).
Approval of Minutes: October 6, 2016
Council Member Coltharpmotioned to approve the minutes of October 6, 2016. Council Member Harmer seconded the motion. All were in favor.
Payment of Bills
Council Member Coltharp motioned to pay the bills. Council Member Allredseconded the motion. All were in favor.
Adjournment: Council Member Coltharp motion to adjourn at 9pm.
Dixie Earl, Deputy City Recorder
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