Aiken County Public Schools

SummativeEvaluationProcess

for School Guidance Counselors

Timeline at a Glance 2017-2018

August 10, 2017 /
  • Induction/New Educator Orientation

TBD-based on need /
  • Orientation (Induction, Annual, Continuing, New to the District and all other Guidance Counselors)

October 9, 2017 /
  • Educators hired on or after October 9, 2017will be placed on Letters of Agreement and will not be formally evaluated during the 2017 – 2018 school term.

Initial/Preliminary Notifications
September 6, 2017 /
  • School guidance counselors will be informed of his/her assistance team members

Initial/Preliminary Formative Evaluation Cycle
September 23, 2017– December 9, 2017
September 8, 2017 / PD 5 Consultation Survey Forms (School Guidance Counselors)
  • School Guidance Counselor begins distributing Consultation Survey forms

September 28, 2017 / PD 1Long-Range Plan (Guidance Counselors)
  • Guidance Counselor submits Long-Range Plan to the team chair

No later than November 10, 2017 / PDs 2, 3, and 6Interviews for Guidance Counselors (Interview Forms)
  • Interviews conducted by evaluation team members

November 10, 2017 / PD 5 Consultation Summary Report
  • Guidance Counselor submits a copy of the Consultation Summary to the team chair(All documentation for completing the Consultation Summary must be made available to the evaluation team members)

November 10, 2017 / PD7Professional Performance Description
  • Building Administrator and/or other designee submits Professional Performance Description to the team chair

November 10, 2017 / PD7 Professional Self-Assessment
  • Guidance Counselor submits Professional Self-Report to the team chair

December 11, 2017 / Evaluation Summary/Document Verification Meeting
  • Teams must hold consensus meetings on or before December 7, 2017.

December 12, 2017 / Evaluation Summary/Preliminary Conference
  • Teams must hold preliminary consensus meetings on or before December 8, 2017.

December 13, 2017 / All preliminary information (Evidence Documentation pp 2-7 and the Evaluation Summary Sheet) and the improvement plan if needed) must be delivered to Human Resources by 5:00 pm
PD 4 –Guidance Counselor reflections must be submitted to the team chair within seven (7) calendar days following each evaluation.
Final Formative Evaluation Cycle
December 9, 2017-March 29, 2018
January 11, 2018 / PD1Long-Range Plan (Guidance Counselors)
  • Guidance Counselor submits Long-Range Plan to the team chair (if required)

No later than February12, 2018 / PDs 2, 3, and 6Interviews for School Guidance Counselors (Interview Forms)
  • Interviews conducted by evaluation team(if required)

February12, 2018 / PD 5Consultation Summary Report
  • Guidance Counselor submits Summary Report to the teamchair(if required)

February12, 2018 / PD 7Professional Performance Description
  • Building Administrator and/or other designee submits Professional Performance Description to the team chair.

February12, 2018 / PD 7Professional Self-Report
  • Guidance Counselor submits Professional Self-Report to theteam chair(if required)

March 27, 2018 / Evaluation Summary/Consensus Meeting
  • Teamsmust hold consensus meetings on or before March 27th. .

March 28, 2018 / Evaluation Team Summary/Final Conference
  • Teams must hold second/final evaluation conference on or before March 28th.

March 29, 2018 / All final information must be delivered to Human Resources by 5:00 P.M.onMarch 29th.
PD 4 –Guidance Counselor reflections must be submitted to the team chair within seven (7) calendar days following each evaluation.