Government Of Maharashtra

Guidelines to Contractors Regarding Government of Maharashtra e-tendering system

  1. These conditions will overrule the conditions stated in the Tender Documents, wherever relevant and applicable.
  1. Registration of the Contractors:

The Contractors registered with Maharashtra in relevant Categories and Classes are eligible to participate in Open Tenders processed by Maharashtra. Contractors are required to get enrolled and empanelled on the Portal . After submitting their enrollment online, the enrollment shall be required to be approved by the Representative of the Service Provider. After the approval of enrollment, the Contractors shall have to apply for empanelment online which shall be required to be approved by the Nominated Authority of Maharashtra. Only after the approval in the relevant Category / Class, the Contractor shall be able to participate in the Open Tenders online.

Maharashtra may process OPEN Tenders in which eligible Contractors may enroll on the Portal in OPEN category to participate in such Tenders. The online Enrollment of such Contractors shall be required to be approved by the Representative of the Service Provider.

The approval of enrollment of Contractors is done by the Representative of the Service Provider upon submission of mandatory documents by the Contractors. The Contractors may obtain the list and formats of required documents from the Nodal Officer of e-Tendering System for Government of Maharashtra / Service Provider.

  1. Obtaining a Class II – Digital Signature Certificate:

The Bids required to be submitted online should be signed electronically with a Class II – Digital Signature Certificate to establish the identity of the Bidder bidding online. These Digital Certificates are issued by an approved Certifying Authority, authorized by the Controller of Certifying Authorities, Government of India.

A Digital Signature Certificate may be used in the name of Authorised Representative of the Organisation. A Digital Certificate is issued upon receipt of mandatory identity proofs. Only upon the receipt of the required documents, a Digital Signature Certificate can be issued.

Bid for a particular Tender may be submitted only using the Digital Signature Certificate, which is used to encrypt the data and sign the hash during the stage of Bid Preparation and Hash Submission. In case, during the process of a particular Tender, the Authorised User looses his / herDigital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Authorised User is advised to back up his / her Digital Signature Certificate and keep the copies at safe place under proper security to be used in case of emergencies.

In case of online tendering, if the Digital Signature Certificate issued to the Authorised User of a Firmis used for signing and submitting a Bid, it will be considered equivalent to a no-objection certificate/power of attorney to that User. The Digital Signature Certificate should be obtained by the Authorised User enrolling on the behalf of the Firm on the the e-Tendering System for Government of Maharashtra.

Unless the Digital Signature Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed by the Maharashtra as per Information Technology Act 2000. The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorised User.

The same procedure holds true for the Authorized Users in a Private/ Public Limited Company. In this case, the Authorisation Certificate will have to be signed by the Directors of the Company.

  1. Set up of Computer System:

In order to operate onthe e-Tendering System for Government of Maharashtra.

theUser’s Computer System is required to be set up. A Help File on setting up of the Computer System can be obtained from the Service Provideror downloaded from the Home Page of the Portal

  1. Online Viewing of Detailed Notice Inviting Tenders:

The Contractors can view the detailed Notice Inviting Tenders and the detailed Time Schedule (Key Dates) for all the Tendersprocessedby Maharashtrausing the the e-Tendering System for Government of Maharashtra.on .

  1. Online Purchase / Download of Tender Documents:

The Tender documents can be purchased / downloaded by registered and eligible Contractors from the e-Tendering System for Government of Maharashtra available on.

  1. Submission of Bid Seal (Hash) of Online Bids:

Submission of Bids will be preceded by submission of the digitally signed Bid Seals (Hashes) as stated in the Tender Time Schedule (Key Dates) published in the Notice Inviting Tender.

  1. Generation of Super Hash:

After the expiryof the time of submission of digitally signed Bid Seals (Hashes) by the Contractors has lapsed, the Bid round will be closed and a digitally signed Super Hash will be generated by the Authorised Officers of Maharashtra. This is equivalent to sealing of the Tender Box.

  1. Decryption and Re-encryption Online Bids:

Contractors have to decrypt theirBids and immediately re-encrypt their Bids online and upload the relevant Documents for which they generated the respective Hashesduring the Bid Preparation and Hash Submission stage after the generation of Super Hash within the date and time as stated in the Notice Inviting Tenders (Key Dates). The Bids of only the Contractors who have submitted their Bid Seals (Hashes) within the stipulated time, as per the Tender Time Schedule (Key Dates), will be accepted by the e-Tendering System for Government of Maharashtra. A Contractor who does not submit his Bid Seals (Hashes) within the stipulated time will not be allowed to submit his Bid.

  1. Submission of Earnest Money Deposit:

Contractors have to submit the Earnest Money Deposit in a Sealed Physical Envelope and the same should reach the Office of the concerned Officialbefore the last Date and Time as stated in Tender Documents.

Contractors are required to keep their Earnest Money Deposit ready as the details of the Earnest Money Deposit instrument are required to be entered during the Bid Preparation and Hash Submission stage. The details of the Earnest Money Deposit shall be verified during the Tender Opening event and only those Contractors whose online Earnest Money Deposit details shall be found matching with the physical Earnest Money Deposit instrument shall be shortlisted for opening of other envelopes.

  1. Opening of Electronic Bids:

Refer to the Tender Documents for details.

  1. Key Dates:

The Contractors are strictly advised to follow the Dates and Times as indicated in the Time Schedule in the Notice Inviting Tender for each Tender. All the online activities are time tracked and the e-Tendering System for Government of Maharashtra enforces time-locks that ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Notice Inviting Tenders.