MINUTES of a MEETING of BOURNE TOWN COUNCIL held on TUESDAY 3rd MARCH 2009 at 7.40pm at the CORN EXCHANGE, BOURNE
(Minuted by Assistant Administrator)
Present; Chairman Cllr Mrs S Cliffe
Councillors B Fines D Fisher D Higgs
T Holmes Mrs B Johnson Mrs L Neal
Ms J Pauley Mrs H Powell A Prentice
Mrs K Roche Mrs J Smith J A Smith
Mrs S Wilson 4 members press/public
09/065 APOLOGIES
Proposed by Cllr T Holmes, seconded by Cllr Ms J Pauley and unanimously
RESOLVED to approve the reason for absence from Cllr Mrs P Moisey
09/066 DECLARATIONS OF INTEREST
Prejudicial Interest Cllr J A Smith 09/070/6/2 Member of Twinning Assoc
Personal Interest Cllr J A Smith 09/073 Wife is a Trustee of Butterfield Centre
Prejudicial Interest Cllr J A Smith 09/075 Portfolio Holder at SKDC
Prejudicial Interest Cllr T Holmes 09/073 Member of Butterfield Centre
Prejudicial Interest Cllr Ms J Pauley 09/073 Chairman of the Butterfield Centre
Prejudicial Interest Cllr D Fisher 09/070/6/2 Member of Twinning Assoc
Prejudicial Interest Cllr Mrs J Smith 09/070/6/2 Member of Twinning Assoc
Prejudicial Interest Cllr Mrs J Smith 09/073 Trustee of Butterfield Centre
Personal Interest Cllr Mrs L Neal 09/075 Involved at District level
09/067 INDICATION BY MEMBERS OF THE PUBLIC WISHING TO SPEAK ON AGENDA ITEMS
A resident indicated a desire to speak on Agenda item 10 – 09/074
09/068 TO ADOPT THE MINUTES OF THE MEETING HELD ON 20TH JANUARY 2009
Proposed by Cllr T Holmes, seconded by Cllr Ms J Pauley and unanimously
RESOLVED to adopt the Minutes as presented as a true record and for the Chairman to
sign them
09/069 TO RECEIVE THE MINUTES OF THE STANDING COMMITTEES
a) Highways & Planning – 20 January 2009- no recommendations were made outside delegated powers
Proposed by Cllr Ms J Pauley, seconded by Cllr Mrs B Johnson and unanimously
RESOLVED to receive the above Minutes
b) Amenities – 3 February 2009 - no recommendations were made outside delegated powers
Proposed by Cllr Mrs J Smith, seconded by Cllr A Prentice and unanimously
RESOLVED to receive the above Minutes
c) Highways & Planning – 10 February 2009 - no recommendations were made outside delegated powers
Proposed by Cllr Ms J Pauley, seconded by Cllr Mrs J Smith and unanimously
RESOLVED to receive the above Minutes
d) Finance & General Purposes – 17 February 2009 – 3 recommendations were made outside delegated powers
Proposed by Cllr T Holmes, seconded by Cllr A Prentice and unanimously
RESOLVED to receive the above Minutes
09/070 TO ADOPT THE RECOMMENDATIONS MADE BY THE FINANCE GENERAL PURPOSES COMMITTEE
1) Minute – 936F - to approve accounts for payment as presented – Total value £13,964.26
Proposed by Cllr T Holmes, seconded by Cllr Mrs L Neal and unanimously
RESOLVED to adopt the recommendation as recorded above
Due to their previously declared Prejudicial Interest, Cllrs J A Smith and Mrs J Smith left the meeting; Cllr D Fisher was granted permission to remain in the room but took no part in discussion or voting
2) Minute – 940F/B/3 - Twinning Association - Coat of Arms - To grant permission for the Twinning Association to use the Coat of Arms for this one occasion
Proposed by Cllr Ms J Pauley, seconded by Cllr Mrs H Powell and unanimously
RESOLVED to adopt the recommendation as recorded above
Cllrs J A Smith and Mrs J Smith returned to the meeting
3) Minute – 943F - Appointment of Internal Auditor- To appoint candidate number 2 and to adopt the documentation as presented, and send it to the successful candidate
Cllr Mrs L Neal presented an amendment to the recommendation to the effect that as insufficient time had been granted for discussion of the two candidates, this item is referred to the Finance and General Purposes Committee at the next meeting to be held on 31st March 2009.
Proposed by Cllr Mrs L Neal, seconded by Cllr J A Smith and by majority
RESOLVED to adopt the amendment to the recommendation to refer the appointment of an Internal Auditor to the Finance & General Purposes Committee on March 31st 2009
09/071 ACCOUNTS FOR PAYMENT
Payee / Item of Expenditure (Relevant Power to incur) / Gross AmountBailey Builders / Inv 1062/89 Gravedigging re 18.2.09 (LGA 1972 s 111) / £ 218.50
T Mobile / Inv 482843727 Usage in Feb 09(LGA 1972 s111) / £ 18.52
BT / Inv 1601 Telephone & Broadband Jan/Feb (LGA 1972 s111) / £ 57.67
ESPO / Inv 8744643 Consumables for admin & toilet paper for cemetery (LGA 1972 s 111) / £ 148.25
CASH Cheques / Cheque no 4877 04.03.09 £100
CASH Purchases / Feb Brush for toilet use £3.40 / £ 3.40
Total of the above incl VAT / £ 446.34
The above invoices have been verified and cheques sent for some of the above
Proposed by Cllr Mrs J Smith, seconded by Cllr Ms J Pauley and unanimously
RESOLVED to approve the above accounts for payment
09/072 MAYORAL REGALIA – TO CONSIDER THE LATEST QUOTATION FOR THE MAYOR’S CHAIN AS REQUESTED BY THE FINANCE & GENERAL PURPOSES COMMITTEE ON 17.02.09 (Minute 941F)
The Chairman was able to show members exactly the proposed work on the Mayor’s chain. The quotation was read to the Council and after much discussion it was:-
Proposed by Cllr J A Smith, seconded by Cllr B Fines and by majority (11 members voting for, 3 voting against)
RESOLVED to accept the following quotation:- To remove 25 of the oldest links from the Mayoral chain; produce and fit 15 additional new sterling silver gilt links and centre link to form a single chain for the mayor’s pendant. Produce and fit velvet backing to the chain and provide a retaining neck chain. The price quoted is £1768.86 Nett postage & packing extra cost + VAT
Regarding financing this work, it was
Proposed by Cllr T Holmes, seconded by Cllr B Fines and by majority (11 members voting for, 3 against)
RESOLVED to make use of the £1100 available from the 2008/09 Budget and vire an appropriate amount to cover the remainder from contingency funds
Due to their previously declared Prejudicial Interest in the following agenda item, Cllrs T Holmes and Mrs J Smith left the room
09/073 TO DISCUSS A REQUEST FOR A GRANT FROM THE BUTTERFIELD CENTRE
Cllr Ms J Pauley, as Chairman of the Butterfield Centre, informed the meeting that the Centre enables the elderly of Bourne to stay in their own homes. House workers (subject to CRB checks) are supplied as is Meals-on-Wheels if needed. The Centre is the hub of the town for the elderly and due to changes at County level funding may not be available in the same format in the future.
Cllr Ms J Pauley then left the room due to her previously declared Prejudicial Interest
After discussion, when the Butterfield Centre was praised for its excellent work for the town it was
Proposed by Cllr Mrs L Neal, seconded by Cllr A Prentice and unanimously
RESOLVED to grant the Butterfield Centre the £1500 balance left available and to encourage the Centre to apply early in the new financial year for another grant, when more funds are available
Cllrs T Holmes, Mrs J Smith & Ms J Pauley returned to the meeting
09/074 TO DISCUSS THE POSSIBILITY OF PROMOTING THE AREA OF BOURNE THROUGH TELEVISION
A resident, who had previously declared his wish to speak, stated that he felt it was inappropriate in the current financial climate to spend £15,000 of rate payer’s money on this project when there are worthy Charities in need of help.
Cllr Mrs H Powell presented this promotion to the Council. Having met the artist Charles Evans, Cllr Mrs H Powell was contacted by the producer of the television programme “Brush up Your History”. This programme shows pictures of attractive tourist spots in the area, and then the artist paints some scenes. The show goes out on the Discovery Channel.
Whilst Cllr Mrs H Powell was praised for her hard work in putting forward this presentation, it was felt that Bourne receives publicity already from publications by Dr McGregor, Mr Birkbeck, Jonathon Smith; also Rex Needle, the Civic Society and Bourne Town Council have excellent websites which anyone can access at any time.
Proposed by Cllr T Holmes, seconded by Cllr Ms J Pauley and by majority
RESOLVED to receive this information and keep it on file
Due to his previously declared Prejudicial Interest in the following item Cllr J A Smith left the meeting
09/075 TO DISCUSS INFORMATION RE DOG CONTROL ORDERS FROM SKDC
After much discussion in which it was generally felt that there are too few rubbish bins in Bourne, particularly around green areas it was
Proposed by Cllr A Prentice, seconded by Cllr B Fines and by majority
RESOLVED to write to SKDC stating Bourne Town Council’s approval of the implementation of the Dog Control Orders and forward to the Finance & General Purposes Committee the information included in SKDC’s letter regarding accredited staff training in the issuing of fixed penalty notices for discussion
Cllr J A Smith returned to the meeting
09/076 TO DISCUSS INFORMATION ON A NEW PROJECT “FIRST CONTACT” FROM AGE CONCERN
This initiative allows people over 60 to access a wide range of services and information which will enable them to stay safe and well in their own homes through one point of contact. The members felt that this is an excellent scheme and should be promoted in the Bourne area as widely as possible.
Proposed by Cllr Mrs S Wilson, seconded by Cllr Mrs J Smith and unanimously
RESOLVED to contact Age Concern and request a presentation at the Corn Exchange, which will be advertised by Bourne Town Council through the press and local organisations
09/077 TO DISCUSS ANY INFORMATION WHICH THE CHAIRMAN MAY LEGALLY BRING TO THE COUNCIL’S ATTENTION
There was none
There being no further business, the Chairman declared the Meeting closed at 8.45pm
2
Bourne Town Council Meeting held on 03.03.09