Sports Facility Event Request Form

SPORTS FACILITY EVENT REQUEST FORM

*Campus Recreation does NOT reserve facilities to non-affiliates. This form must be 100% completed prior to submission. We will not accept or even review incomplete forms. Please allow up to two weeks for approval or denial. Undergrad Student Organizations also need content approval from the SLIC and recreation will NOT approve your event unless we have the approval from SLIC.

After completed, email to

I. Name of Event:

Describe your event in detail (what it is, what you will do, what props/materials you will have, etc.):

*Please note: recreation will NOT clean up after you! Your organization will be charged a heavy fine if you do not clean up your event. No Exceptions and non-negotiable!

Number of expected participants:

Spectators: Yes No: If YES, anticipated number of spectators?

II. Event Contact Info:

III. Facility Request (put an “X” next to the location you want):

IV. Student Organization Info (fill out section III only if you are a student org.):

Student Org name:

President name:

Undergraduate SOs: Did you submit the required SLIC event request form to the SLIC (Student leadership and involvement Center) (Type Yes or No)?

If yes, continue on the step V.

If no, stop! Do not submit this form unless you have pre-approval from SLIC! Campus Rec cannot accept any reservation requests from undergrad student organizations until the SLIC has forwarded on the event content approval form. This is an automated process if you properly filled out the SLIC form. Please see your group’s advisor if you have any questions about the SLIC process.

V. Event Operations (place an “X” in each column item when applicable):

Your Group / Campus Rec.
Staffing
*Security Staff (non USD)
*Public Safety Staff
*Event Supervision
Sports Center Specific
Back Door Gym Access
Front Door Gym Access
Sports Center Main Access
Main Double Gate Pool Access
Equipment Needs
*Tables
*Chairs
*Stage
*Sound System / Media equip.
*Video Screen
Scoreboards
Volleyball set up
Basketball Hoops
Gym Divider
Floor Cover
Gym Floor Bleachers
Pool Deck BBQ
Specific Equipment Needs
*we do NOT have tennis equipment
basketballs
volleyballs
softball equipment (balls/bats)
beach volleyball set
dodge balls
footballs
Flags (for flag football, capture the flag, etc.)
Other Needs (please list below)

*For items with a *, Campus Rec will NOT provide these! It is up to your group to make the appropriate arrangements with Campus Scheduling or Media Services. Campus Rec is NOT an event planning company. We just provide the facility.

Please note that if the area is not cleaned after the event, a non-negotiable cleaning fee (minimum of $100) will be applied to the organization or department.

Campus Rec will not support parking assistant requests. All parking requests should go through parking services.

Other MISC issues or comments (if applicable):

CANCELATION POLICY:

Campus Recreation reserves the right to charge the listed organization or department a $100 cancelation fee or charge the organization or department for damages, missing items or cleaning fees. This fee is subject to the discretion of the department of Campus Recreation and is non-negotiable.

POETS:

*This form will not be accepted or even reviewed if the POETS code is not included by the listed organization or department. Your organization’s treasurer or your department’s head has this code.

By typing your name in the signature box below you are indicating that you understand all the information presented on this form and that all the information you entered is accurate to the best of your knowledge.

Typed “Signature” of requestor