Committee Charge (Summary): “To support and guide the implementation of the college master plan and the linkage of planning and resource allocation.
For Academic Year: 2014-2015 / Date of Self Evaluation:
Month / Meeting Date(s) / # Attending / Minutes posted? / Please List the Major Issues/Tasks Addressed at Each Meeting
Yes / No
July / 7/31/14 / 8 / X / · Program Review details discussed: Kick-off will occur early August; an update on changes in the Program Review interface/system (IES); Program Review Calendar reviewed; validation teams discussed; the anticipation of greater facilities and instructional support funding for the coming year.
· An update was provided for the Educational Master Plan – evaluation of the plan will use IES to store the information
· Report that the SLO software selection had narrowed to two products
September / 9/3/14 / 11 / X / · Committee Self-Evaluation discussed and approved; Committee membership and time discussed;
· Program Review discussion: decision to accelerate the resource allocation process to capitalize on the availability of instructional equipment funds.
· Discussion of EMP evaluation; final plan will be presented mid-December.
· District-Wide student survey will be conducted late September through mid-October
· The Shared Governance Handbook will be updated for review by College Council upon completion
· PIE will be assigned Accreditation Standards to work on in the coming months
October / 10/1/14 / 12 / X / · Updates on SSS&P Plan and Program Review
· Educational Master Plan Update; Discussion of the need to begin action on EMP even though official approval is not final
· Data from the Equity Plan discussed
· Accreditation requirements of Institution Set Standards and Program Set Standards discussed. Consensus was not reached regarding the presented Program-Set Standard framework.
· Updates on Campus Climate Survey, Student Survey, and Participatory Governance Handbook
November / 11/5/14 / 12 / X / · Progress of units in completing Program Review was discussed; discussion of decreasing the work required to complete Program Review; discussion of programs with incomplete Program Reviews and ramifications for FPIP
· Update on PIE’s involvement with Accreditation Self-Evaluation
· District College Effectiveness discussed
· Updates on Campus Climate Survey, Student Survey, and Participatory Governance Handbook draft information and diagrams discussed
December / 12/3/14 / 11 / X / · Student Profile was presented
· Update on the Educational Master Plan – Full Draft has been posted online; Announcement regarding the Technology Master Plan Workgroup
· Program Review status update – incomplete Program Reviews, validation process, and upper administration Program Reviews discussed.
· Accreditation 2016 Self-Evaluation Brainstorm held to interpret Standards and identify evidence in support
January / 1/7/15 / 5 / X / · Status update on Program Review – validation process was not progressing to satisfaction; Discussion of Resource Request Prioritization
· Scheduling of Key Spring PIE Meetings including Joint Meetings with Budget
· Discussion of the future of Program Review software given the selection of an SLO software vendor
· Accreditation 2016 Self-Evaluation Brainstorm held to interpret Standards and identify evidence in support
February / 2/4/15 / 7 / X / · Program Review Status Update: validation still not satisfactorily progressing toward completion; committee devises plan of action to address this; Plans discussed for prioritization retreat; Committee makes plans for norming the rubric, sets prioritization training session and requirements of attendance for retreat participation
· Discussion of requirements for Institutional Evaluation, namely Institution-Set standards for Programs and Educational Master Plan
· Campus Climate Survey will be distributed at the end of February
March / 3/4/15 / 10 / X / · Report out on the events of the Prioritization Retreat (held Friday, February 28, 2015); requests identified as potentially eligible instructional equipment were prioritized, others were not.
· Committee reviewed data in preparation for District College Effectiveness Report
· Updates/announcements regarding Accreditation and Institutional Effectiveness Partnership Initiative Framework
April / 4/1/15 / 12 / X / · Update on prioritized equipment requests
· Campus Climate Survey Update
· Summary of CC Effectiveness initiatives in California; Proposal of IEPI targets for the College
· Accreditation Standard 1 Committee Discussion
May / 5/6/15 / 6 / X / · Prioritized request status update; 2015-2016 Program Review Workgroup members recruited; Announcement of Potential for FPIP application to be included in IES with Program Review; Printed copies of Program Review Handbook distributed
· Updated Participatory Governance Handbook approved by Consensus
· IEPI Targets approved by consensus for recommendation to College Council; volunteers recruited to assist in EMP evaluation
· Accreditation update: request for ideas regarding essay requirement
June / Cancelled
(6/3/15) / n/a / X / ·
Average Attendance / 9
Major Committee Accomplishments & Achievements in Past Year / · Updated the Program Review Handbook
· Updated the Participatory Governance Handbook
· Completed Program Review prioritization-allocation cycle in time to include prioritized and funded resource requests in the Tentative Budget
· Set Targets for Institutional Effectiveness Partnership
· Participated in 2016 Institutional Self-Evaluation of Accreditation Standard I
Major Obstacles/Problems with Committee Function / · .Inability of classified staff to participate in PIE due to operational and scheduling demands
Recommendations for Improving Committee Process/Efficiency / · Encourage participation of new faculty and new staff.
Committee Assessment of Goals for Past Year / 1. Update the Program Review Handbook
2. Work with EPSC to update the technology master plan
3. Update participatory governance/planning handbook
4. Work to complete the program review-prioritization-allocation cycle in time to include the prioritized and funded resource requests in the Tentative Budget
5. Initiate an evaluation process for the Educational Master Plan
6. Conduct the first annual evaluation of the Educational Master Plan / 1. Done
2. In Progress
3. Done
4. Done
5. Done
6. Not Done
Committee
Goals for Coming Year / 1. Conduct the first annual evaluation of the Educational Master Plan
2. Support the update of the Technology Master Plan
3. Work to complete the program review-prioritization-allocation cycle in time to include the prioritized and funded resource requests in the Tentative Budget
4. Work to improve the timely completion and high quality of the validation process
Co-Chair Names: / Rebecca Tillberg, Dean of Research and Planning
Carmen Dones, Allied Health Division
Members, 2014-15: / Academic Senate (4): Adrienne Foster, Carmen Dones, Norma Jacinto, Joyce Sweeney
AFT Guild (4): Olga Shewfelt, Bonnie Blustein, Alice Taylor
Vice Presidents (3): Ken Takeda, Phyllis Braxton, Bob SpragueAFT Classified (2): Dionne Morrissette
Other Classified Bargaining Unit (1): Vacant
Teamsters (1): Ara AguiarASO (1): Evondale Moody
______
Ex Officio
President: Nabil Abu-Ghazaleh
College Council, Chair: Fran Leonard
______Resource
Division Chair Rep. : Vacant
Stu Serv/ Admin Serv Program Review Rep.: Celena Alcala
SLO Rep.: Mary Jo Apigo
SS&SP Liaison: Patty BandayResearcher: Agyeman Boateng