DIRECTOR OF ELECTION DUTIES AND RESPONSIBILITIES
The members of the Polk County Board of Elections members do hereby execute the authority contained in NCGS §163-35 and delegate to the Director of Elections the following duties, powers and responsibilities:
1. Ensure the citizens of Polk County have free, safe, open, honest and professionally conducted elections.
2. Ensure that the Director and all Elections staff are non-partisan, non-political and provide exemplary customer service to everyone.
3. Ensure that the Director and all Elections staff function in total compliance with all Federal and State laws, rules, policies, SBOE numbered memoranda and directives.
4. Keep the Board informed of all operational activities.
5. Represent the Board of Elections office to the media.
6. Supervise all full-time and part-time personnel in the daily charge of the Board of Elections office.
7. The Director is responsible for their, performance evaluations, recognition, awards, morale, training and discipline.
8. Represent the Board of Elections as a county department head.
9. As a department head and the Board’s representative, prepare, sign and submit for the Board all county budget, personnel, finance and other operating paperwork as required.
10. Serve as Chief Judge at large, to register and transfer qualified registrants.
11. Perform administrative duties related to the efficient maintenance of the permanent registration system – adding all new registrations, effecting changes of address, party or name of existing registrants, and removing names of felons, deceased persons and persons no longer residing in Polk County. Ensure the proper implementation and execution of all SEIMS policies and procedures.
12. Prepare and maintain Board of Elections records including registration statistics and election results; attend to all Board of Elections correspondence, inform members of all matters requiring the Board’s action.
13. Recruit, hire and train all precinct officials. Work closely with the party chairs in this process. Maintain contact with precinct officials regarding schedules, duties and law changes. Train precinct officials in the conduct of elections including the provision of election materials.
14. Contract for the printing of ballots and other supplies required for election administration. Provide for the delivery of ballots, registration books, equipment and other election materials to the polling places.
15. Procure polling places for all precincts.
16. Conduct the pre-election Logic & Accuracy testing for all voting tabulation machines.
17. Conduct the SBOE mandated after election (before Canvass) sample audit of randomly selected precincts.
18. Prepare abstracts following each election and assist the Board in canvassing election returns. Submit abstracts to the appropriate authorities. Prepare and transmit certificates of nomination and election to the appropriate candidates.
19. Receive notification of candidacy and filing fees for elective office maintaining records according to the NC Records and Retention policy.
20. Manage all aspects of the campaign finance reporting system in accordance with law and SBOE policy.
21. Supply candidates with campaign finance reporting material. Explain reporting requirements. Notify candidates of campaign finance reporting deadlines. Provide assistance with campaign finance reporting upon request and maintain accurate records of reports.
22. Supervise the distribution of precinct lists upon request, including accepting appropriate fees for same. Manage all public information policies and procedures. Ensure the timely publication of all information.
23. Ensure that the Board maintains an outstanding website.
24. Check and verify all candidates, political party and special election petitions.
25. Ensure the timely issuance of all public notices, advertisements and publications concerning meetings, registration and elections.
26. Attend all SBOE training seminars and other appropriate election officials training opportunities. Earn and maintain status as a Certified Elections Administrator.
27. Provide assistance /cooperation with schools, colleges and other organizations in the conduct of their voter education and outreach programs. Provide voter education programs upon request.
28. Speak to civic and professional groups on elections topics.
29. Compose letters and memoranda pertaining to Board functions.
30. Carry out all other duties or responsibilities as assigned by Chapter 163 of the NC General Statutes as requested by members of the Board in accordance with the laws of North Carolina, GS §163-35(d).
Adopted this _________ day of ___________, 20____.
Polk County Board of Elections:
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Chair
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Secretary
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Member
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Karen J Lawrence, Director